OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
March 15, 2010 – 7:30 p.m.
Middle School Multi-Purpose Room
AGENDA
1.Lord’s Prayer
2.Pledge of Allegiance to the Flag
3.Roll Call
1 absent
4. Approval of Minutes from the Work Session of February 8, 2010 and the Regular Meeting of February 15, 2010.
Mr. Norris commended Mrs. Hardy on the terrific job she did taking the minutes of those two meetings. There was a lot of discussion & she captured it well.
Approved.
5. Presentations
A.Lacrosse – Scott Grimes
Mr. Grimes gave an update on the Octorara Lacrosse Club. He reminded the Board that the Lacrosse teams are self-funded. There are 41 boys & 14 girls registered for the spring season. The club is excited because they have hired Lee Krug as the girls' coach. He comes to Octorara with 30+ years experience. The first week of practice went well. Last year the girls were competitive, even though they only won one game. The boys finished the season above .500. They are pleased that they can field a Varsity and a JV team for the boys. There are plans to continue development for 2010 with introduction to lacrosse for elementary & middle school students. Ellen Russell will continue with the program. The high school boys have been playing year-round at USTC. The budgeted amount for district expenses is $9,000. This includes transportation, ref fees and assignors. The club is planning to spend an additional $5,000 for supplies, uniforms, portable goals, etc. They were able to reduce the registration fee to $150 this year.
Mrs. Bowman asked about the trends for level of participation. Mr. Grimes stated that the boys has increased and the girls have been holding steady. They hope to continue to develop the girls' program.
Lisa McNamara (PLC Principal) said that Mr. Krug was her high school lacrosse coach.
B. Budget – Dan Carsley
Dr. Newcome took the lead on this discussion. He handed out a list of ideas from the staff. See Feedback from Staff
Mr. McCartney asked how often the district changes over the computers.
Mr. Carsley responded that the cycle is every 3 years.
Dr. Newcome said that it is typically longer. They often use older PCs for parts and to build computers for needy students.
Mr. McCartney asked about auctioning off old computers.
Dr. Newcome stated that it hasn't been very successful in the past.
Mrs. Bowman felt it is an interesting list. She is sure that some of it is already being done, such as turning off lights & computers.
Dr. Newcome briefly highlighted several items on the list. Any dollar amounts attached are a best guess.
Mrs. Bowman said the hard part is going to be determining the unintended consequences of any of these actions - what financial impact will come down the line.
Mr. Ganow said that they need to take a hard look at the entire list. They have a long way to go to balance the budget.
Dr. Newcome said that there would be more information at the April meeting.
C. Playground Equipment – Loree Lonsinger, PTO
Mrs. Lonsinger explained that when OIS was opened the K-4 PTO included the 5/6 building. The PTO has raised $ 5,635 toward playground equipment for the IS. Principal Haller chose a piece of equipment and got a price from the vendor. Mrs. Lonsinger emphasized how important it is for the students to have playground equipment. She asked what the process is to get this going and asked for Board approval.
Mr. Norris said that he thought there was a discount attached & asked if there was a time limit. Mr. Haller said that the discount had expired. Mr. Norris asked if the installation fee was necessary for the warranty. Mr. Haller responded that it was, but that the excavation can be separate. Mr. Norris feels the playground equipment should have been part of the construction costs and that the excess cost should come from capital funds (since that is why the money was borrowed ).
Mr. McCartney questioned why the cost was in square feet rather than cubic feet.
Mr. Carsley stated that it was because the depth is only 6-8 inches and our staff can do it.
Mrs. Lonsinger said that the PTO will raise more funds if necessary.
Mrs. Bowman asked if there had been communication with the lower grades. Mrs. Lonsinger stated that there had been & this was agreed upon.
Mr. Hume thanked the PTO for everything they do. He feels the Board should move forward.
Mr. Ganow asked if there is $29,000 left over. Mr. Carsley will check. Mr. Carsley then asked if the vendor was under state contract. Mr. Haller replied that they are.
Mrs. Bowman stated that this should be brought to the next facilities committee for recommendation. She also thanked the PTO.
6. Information Items
None.
7. Treasurer’s Report
A.That the Octorara Board of School Directors approve the General Fund Report for period ending February 28, 2010.
Mr. Malone gave the report.
Approved.
8. Business Manager’s Report:
A.Approval of Bills for Payment
Mr. Carsley gave the report.
Mr. Norris questioned whether the police coverage paid for from the Capital funds is still necessary. Dr. Newcome feels that it is as long as construction is taking place.
Mr. Norris asked how we are sure they are there as invoiced.
Mr. Carsley stated that he goes over the bill.
Approved
9. Visitors’ Comments - Agenda Items Only
Don R(?) wanted the Board to know that he feels the summer programs are advantageous and should continue. His children have benefited from them. They are extremely important. He also thinks the playground equipment is necessary to keep the kids active.
Denise Day (Executive VP- YMCA Brandywine Valley) spoke about item K. She wanted to clarify programs of the Y. She went through a brief history of the agreement. She feels some things were misinterpreted. Octorara is a program center.
Ellen Brown (Atglen) stated that if the district can't afford to put playground equipment across the street, they shouldn't be subsidizing the Y, no matter what their name is.
Virgina Dillon (Cochranville) stated that she is a resident and a Y employee. She believes the agreement is important to get the community involved in fitness.
Kent Buohl (Parkesburg) was affiliated with the Y in the past and has provided programs. He thought that when plans for the fitness center were being discussed, that the off hours were going to be used for a revenue stream for the sports programs. A lot of people have put a lot of time & effort to raise money for the fitness center.
Joanie J. (Parkesburg) - wanted to speak in support of the playground. Her child is often bored at recess and she thinks it is very important.
10. Recommended Action Items:
(Italicized items are new; they were not on the March 8, 2010 agenda.)
A. That the Octorara Board of School Directors approve the following change orders to Lobar and Reed for the High School renovation and addition project:
Lobar: Change Order 401-14 Countertop Credit ($25,492.00)
Reed: Change Order 408-01 Doors and hardware in areas D & E $3,598.00
Approved.
Resignation Approvals:
B.That the Octorara Board of School Directors accept, with regret, Ms. Jane Nields’ resignation as an instructional assistant at the Octorara Elementary School for purpose of retirement effective June 15, 2010. (Hired September 20, 1992.)
Approved.
Hiring Approvals:
C.That the Octorara Board of School Directors approve Ms. Janelle Sherman and Ms. Kristin Winner to split the seventh grade girl’s softball coaching position at two points each. (The Board originally approved Ms. Sherman for the full four points of the supplemental contract.)
Approved.
D.That the Octorara Board of School Directors approve the following substitute teachers for the 2009-2010 school year:
Deanna Downey (Elementary)
Lauren Hunter (Early Childhood)
Terri Kauffman (Emergency)
Jessica McGrath (Elementary and Special Education)
Approved.
E.That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Beth Hrincevich From M+30 ($74,974) to M+45 ($77,334) Step 19
Fallon Jordan From B ($43,741) to B+15 ($45,855) Step 1
Amy Rios From B+15 ($53,613) to M ($55,314) Step 10
Kristen Winner From B ($44,295) to B+15 ($47,579) Step 3
Deb Ward From M+15 ($57,535) to M+30 ($59,524) Step 7
Approved.
F.That the Octorara Board of School Directors approve the request for Jody Bradley to take an unpaid leave of absence without benefits for the 2010-2011 school year.
Approved.
G. That the Octorara Board of School Directors approve services from EHC Associates for asbestos consulting and monitoring for the Octorara Area High School renovation and addition project.
Mr. Ganow is concerned about the number of these requests that have been coming through & why they have to keep approving them. Mr. Carsley said that the $9,800 only covered the basic portion of the contract. Any appendices were not included. Mr. Ganow is not comfortable without the receipt. Mr. Carsley agreed, but there could be additional asbestos as work continues. There have been additional asbestos finding in this phase. More could occur.
Approved.
H. That the Octorara Board of School Directors approve Mr. Trevor Bolger as a volunteer coach for the high school baseball team. Mr. Bolger is a 2009 graduate of Octorara Area High School and was a member of the baseball team.
Approved.
I. That the Octorara Board of School Directors accept the resignation of Ms. Debbie Perkins as a cafeteria employee effective March 7, 2010. (Hired October 1, 2009.)
Approved.
J. That the Octorara Board of School Directors approve the attached resolution urging legislative action on school employee pension reform.
Mr. McCartney doesn't like the last paragraph that talks about a hybrid plan (defined benefit/defined contribution) as being a viable alternative. It would still come back on the taxpayer.
Mr. Ganow said that they just need to ask for relief.
Mr. Malone stated that this let's them know that we don't like what is going on. Dr. Newcome said that they got the wording from Avon Grove. Mr. Stoltzfus said is is very much like what was distributed by the Intermediate Unit.
Mrs. Bowman said this is just to let the state know that the district isn't happy. Mr. McCartney felt they should already know that.
Dr. Newcome said that this Board does not often adopt resolutions. If you don't let the State know, they assume you don't have a problem with what they are doing. Mr. Hume said that the district needs to let the State know. Mr. Stoltzfus said that this reflects the feelings of schools throughout Chester County. We need to remind them.
Mrs. Bowman said that the Board needs to be an example to the community.
Vote: 7 For; 1 Against.
K. That the Octorara Board of School Directors approve the recommendations as presented by the Superintendent on Monday, March 8, 2010 related to the Octorara YMCA (attachment).
Dr. Newcome updated the Board on discussions that had taken place with the Y over the past week.
Mr. Norris asked what Dr. Newcome envisions for additional programs such as before/after school programs.
Dr. Newcome said the plan is to put out a Request for Proposal to see what the market could handle. We need to ask the question if we can do it ourselves.
Mr. Norris reminded everyone that when the Board gave approval for negotiations, they gave Dr. Newcome full power to represent the Board. He is less than thrilled with the apparent with the less than reciprocal nature of the negotiations. They seemed to be lopsided. Is this a fair assessment?
Dr. Newcome said that from his perspective "yes", but this may not be shared by everyone in the room. He asked to speak to the Y Board & his request was denied. The Y has had an opportunity to speak at OASD meetings. He wanted members of the OASD Board to meet with the Y Board & vice versa. The Y does not have pubic meetings.
Mr. Norris asked how much money had been raised privately for the fitness center. Dr. Newcome was not sure of the figure, but will find out. Mr. Norris asked if the Y was going to purchase equipment. Dr. Newcome said that there were in-kind services & equipment that they no longer use in other facilities.
Mr. Norris asked exactly 'who is the Jennersville Y' and that they should revisit in the future.
Mr. Ganow asked Dr. Newcome who he negotiated with. Dr. Newcome replied 'Brian Wenzka and Denise Day'. Mr. Ganow then asked if he thought it was the Octorara Y or the YMCA of the Brandywine Valley. Dr. Newcome said that he advocated for the entity called "Octorara YMCA". Mr. Ganow agreed.
Mr. Malone said that the District's policy states "non-profits within the community".
Mr. Ganow said that we need something in the community.
Mr. Norris asked if the District is prepared to pick up the pieces of the SAC program. If so, we need to get moving and do something. Dr. Newcome stated he could have taken the easy route & come back asking the Board to ignore his recommendation.
Mrs. Bowman said that they need to take a step back. The Board is not closing the door.
Dr. Newcome expects this will be revisited in the future.
Mr. Hume thinks the school made a mistake in the beginning. He thinks we need all the help we can get. The Y is necessary to teach kids right from wrong. He can't imagine the district wanting to make money from the fitness center & childcare.
Mrs. Bowman said it has never been a question of benefiting the students.
Vote: For 6; Against 2. Approved.
L. That the Octorara Board of School Directors approve the resignation of Ms. Barbara Scarcelle as an ESL aide at the Octorara Area High School effective March 25, 2010. (Hired August 29, 2005)
Approved.
M. That the Octorara Board of School Directors approve the agreement to settle claims as asserted in the case docketed at 2:09-cv-04872-GP in the United States District Court for the Eastern District of Pennsylvania for the sum of $10,000, in accordance with a written agreement recommended by legal counsel for the District.
Approved.
11. I.U./C.A.T. Board Representative’s Report
Meeting this week.
12. Old Business
13. New Business
14. Other Items and Announcements
Dr. Newcome reminded everyone of the Community Conversation to be held on Thursday, facilitated by Chester County 2020. The Board will be listeners.
The calendar will be as posted for the snow make-up days.
15. Visitors’ Comments – General
Carol Beam (Sadsbury) -Board Chair of Octorara YMCA Program Center. There is an Octorara Y. It is a program center. The Board of Directors has become an advisory Board. They plan to continue to grow. The fitness center was to be a stepping stone to a larger center. There was an adminstrative change. This has been disappointing.
Denise Day (YMCA Brandywine Valley) said she is deeply saddened by the decision. The letterhead says YMCA Brandywine Valley. Nothing has changed. They are starting a 7th grade program where students will be bussed to the Jennersville Y. She hopes there is an opportunity to look at again soon.
16. Board Comments
Mr. Hume presented a math problem he got from OIS. He has visited with Mr. Rohrer and Mr. Carsley. He's disappointed that there have been water leaks in the ceiling of the new office in the HS.
Mr. Malone reminded everyone of "Willy Wonka" this weekend at the HS.
Mrs. Bowman said that she has visited the PLC. The Principal's Pride lunch was being held and the children were very excited. There was a lot of activity going on.
7. Adjournment
Finance Committee Meeting – Monday, March 15, 2010 – 6:30 p.m. in the Octorara District Office Conference Room
Executive Session for personnel Monday, March 15, 2010 – following the Board Meeting in the Octorara District Office Conference Room.
Facility Committee Meeting – Monday, April 12, 2010 – 6:00 p.m. in the Octorara District Office Conference Room
Next regularly scheduled Work Session – Monday, April 12, 2010 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room
Policy Committee Meeting – Monday, April 19, 2010 – 6:30 p.m. in the Octorara District Office Conference Room
Next regularly scheduled Board Meeting – Monday, April 19, 2010 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room
Tuesday, March 16, 2010
Monday, March 8, 2010
School Board Work Session 3/8/2010
OCTORARA AREA SCHOOL DISTRICT
WORK SESSION
March 8, 2010 – 7:30 p.m.
Middle School Multi-Purpose Room
DISCUSSION GUIDE
1.Lord’s Prayer
2.Pledge of Allegiance to the Flag
3.Roll Call
2 absent
4.Visitors’ Comments - Agenda Items Only
None.
5. Presentations:
A.Budget – Dan Carsley
Mr. Carsley stated that the District had submitted exceptions to the State in the amount of $ 1,539,000. These include healthcare, retirement, special education and construction costs.
Dr. Newcome said that the staff had been asked for input for budget savings as directed by the Board last month. He should have a document to present at next week's meeting and they will attach monetary values where they can.
Mr. Norris asked if there was any news from Harrisburg regarding the budget. Mr. Carsley said that he did not include any increases in general education funding from the state. Dr. Newcome said that Sen. Brubaker indicated that the District should not spend any money that is in the Governor's proposed budget.
Mr. Norris said he appreciates input from the staff.
Dr. Newcome said that 3 school districts in Chester County applied for "Race to the Top" grants. We don't know yet if Pennsylvania will get any of the money.
Mr. Carsley said that the index next year will probably be lower. Part of the calculation is based on the standard average weekly wage and it was negative in February.
Mr. Stoltzfus remarked that he has read articles where school districts throughout the country are looking at a 4-day week. He wondered if Octorara should be looking at this; would it save money; and what would the contract implications be.
Dr. Newcome said that it is on the list, but there are contract issues, etc. that might make it not attractive.
Mr. Norris said there would be parental concerns about childcare for the extra day.
Dr. Newcome said that if it saved the district money, there could possibly be other costs to the community. There could be unsupervised students.
Mr. Malone said that other districts are looking at increasing 'pay-to-play' and eliminating classroom aides.
Mr. Norris asked if there is any way to earmark potential savings. Dr. Newcome said they would do their best.
Mrs. Bowman asked that there be an indication of the ease of bringing back any program they might temporarily eliminate.
Mr. Norris said it is evident from the news that there are broad concerns about public service pension funding.
Mrs. Bowman distributed a resolution to the Board urging legislative action on pension reform. It will list what it will cost the district over the next 4 years for pension funding. She asked for it to be an agenda item next week.
6. Information Items:
Mrs. Bowman brought up correspondence between the District & the Octorara YMCA and the agreement voted on last month. Dr. Newcome distributed to the Board a timeline of correspondence & other relevant information. He stated that the intention of the agreement (which included the High School fitness center) was to help the YMCA develop their membership.
Much of what was discussed next is referred to in this attachment:
YMCA Docs
Dr. Newcome received an e-mail from Brian Wenzka introducing Sherri Schuldheisz as taking over the leadership role at the Octorara YMCA. A time was set up for them to meet. In the meantime, a letter went out to Y members which caused some confusion for the District.
Dr. Newcome documented what has transpired in the above attachment.
Dr. Newcome was dismayed that within 2 weeks of the agreement that such drastic changes occurred. The only recommendation that needs fairly immediate action is #1 (see attachment).
Mr. Norris feels the agreement should be null & void. He is stunned by these developments. He believes that if the District hadn't moved toward the agreement, that the Board would have been blamed for the demise of the Octorara Y. He thinks the District should develop its own programs & produce a revenue stream.
Mrs. Bowman stated that there will be community disappointment.
Mr. Norris said that although family memberships are on hold for the fitness center that the District needs to pursue this as a future endeavor.
Dr. Newcome said they can look at models in other districts.
Mr. Malone asked what Mr. Wenzka & Ms. Schuldheisz's reason for the meeting.
Dr. Newcome said that it was to introduce Ms. Schuldheisz. If he hadn't asked the right questions, he wouldn't know that the Octorara YMCA doesn't actually exist. We don't need to subsidize the Jennersville Y, as it is already successful. He said that they did have a question regarding the in-kind services. The agreement calls for $1,000 in equipment to be provided by the YMCA. The Y had a list of $2,300 worth of equipment they wanted to bring in. They gave the District 3 options: 1) to not bring in the equipment 2) for the District to pay for the additional $1,300 or 3) give the Y an additional $1,300 credit. Dr. Newcome said his recommendation would have been "no equipment", as the District had already stretched the credits as far as they could.
Mr. Malone asked if there was actually a contract.
Dr. Newcome said that there is not - nothing had been signed.
Mr. Malone thinks the District should go ahead with Dr. Newcome's recommendations.
Mr. Hume talked about how wonderful the Y is at working with kids. He thinks it's a shame that the municipalities in the district have not been more supportive of the Y.
Ms. Bowman said that the Y does provide benefits to their communities. The District did try to work with them.
Dr. Newcome would like to verify the direction he is to take.
Ms. Bowman feels they should go ahead with all of the recommendations.
Mr. Nelson asked if this should be an agenda item for next week.
Dr. Newcome said he would create an agenda item and will notify the YMCA as soon as possible.
Mr. Malone thanked Dr. Newcome for all of his effort.
7. Presentation of Agenda Items for the March 15, 2010 Regular Monthly Public Meeting:
A.That the Octorara Board of School Directors approve the following change orders to Lobar and Reed for the High School renovation and addition project:
Lobar:
Change Order 401-14 Countertop Credit ($25,492.00)
Reed:
Change Order 408-01 Doors and hardware in areas D & E $3,598.00
Resignation Approvals:
B.That the Octorara Board of School Directors accept, with regret, Ms. Jane Nields’ resignation as an instructional assistant at the Octorara Elementary School for purpose of retirement effective June 15, 2010. (Hired September 20, 1992.)
Ms. Bowman noted that the District is losing a good employee.
Hiring Approvals:
C.That the Octorara Board of School Directors approve Ms. Janelle Sherman and Ms. Kristin Winner to split the seventh grade girl’s softball coaching position at two points each. (The Board originally approved Ms. Sherman for the full four points of the supplemental contract.)
Mr. Hume asked how this is to be split. Mr. Weagley said that they both plan to be there full-time.
D. That the Octorara Board of School Directors approve the following substitute teachers for the 2009-2010 school year:
Deanna Downey (Elementary)
Lauren Hunter (Early Childhood)
Terri Kauffman (Emergency)
Jessica McGrath (Elementary and Special Education)
E.That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Beth Hrincevich From M+30 ($74,974) to M+45 ($77,334) Step 19
Fallon Jordan From B ($43,741) to B+15 ($45,855) Step 1
Amy Rios From B+15 ($53,613) to M ($55,314) Step 10
Kristen Winner From B ($44,295) to B+15 ($47,579) Step 3
F.That the Octorara Board of School Directors approve the request for Jody Bradley to take an unpaid leave of absence without benefits for the 2010-2011 school year.
8. Facilities Committee Report
Mr. Nelson reported on the Facilities Committee meeting. There was an update on the renovations. They are moving into the second stage. There should be bids by next meeting for asbestos removal in the shop wing.
The lockers in the shop wing were supposed to be painted & reset. They need more work than originally anticipated. They are using parts from old lockers, but there will be a change order for an additional $18,000.
The District is trying to get better rates on electricity.
The Middle School roof needs to be replaced or major repairs. They are going to do an infrared moisture test to determine what needs to be done. The test costs $ 1,200.
They are waiting on another bid for the fiber line between OES & OHS.
They are working on an agreement for the cell tower.
They are waiting for information for the plaque that needs to be installed regarding the renovations in the High School.
They are planning the Memorial Cove in the HS. It will hopefully be self-funded with donations.
The communications system that was approved last month was $49,000. We are receiving a credit of $12,000 for the old material. There should be more credits to follow.
Looking to purchase playground equipment for the Intermediate School. Hope to have it in by fall.
The district spent approx. $40,000 for snow removal.
9. Other Items/Concerns
none
10. Visitors’ Comments – General
Brian Fox (Londonderry Twp) would like to see more interaction between the School Board & the Municipality governments. He talked about the type of interaction he would like to see and offered to help form a committee for this purpose if it is something the School Board would be interested in.
11. Board Comments
Ms. Bowman wasn't sure if he was aware of the Octorara Regional Council.
Dr. Newcome said he would take Brian up on his offer & meet with him to talk about it more. He then talked a little about the Octorara Regional Council. They didn't get "buy-in" from all the municipalities in the District. They do have fairly regular meetings. They are now organized by Representative Houghton. Senator Brubaker and Rep. Cutler have participated. Former Rep. Hershey also participated.
There will also be a "Community Conversation" facilitated by Chester County 20/20 on March 18th. There are approximately 50 people signed up for this, at this time.
Mr. Hume related that an economic development study occurred in 2000. It pointed out areas that could be developed without interfering with agriculture. He thinks most municipalities put it on a shelf. West Sadsbury has done development.
Mr. Nelson said that a feasibility study was completed 5 or 6 years ago, which looked at the number of permits on the books for each municipality & the potential for permits.
Ms. Bowman said the Octorara Regional Council is using the document that Mr. Hume spoke about.
Mr. Ganow said that Mr. Fox's suggestion was outstanding. He said that sometimes it seems as though the municipalities want to keep business out, while the district needs business to expand the tax base.
Mr. Weagley let the Board know that Kevin Noon was named PA Coach of the Year by the PA Soccer Coaches' Association. The Boys' Basketball team has a great season. Two wrestlers are going to the state tournament (Brandon Arnsberger and Nate Ronan).
Chloe Dean (Student Rep) said that the student blood drive went well.
Ms. Bowman said that Representative Houghton has a video on YouTube that talks about the Oxford & Octorara areas. She gave "kudos" to the High School art department. Students received 75 awards at the Lancaster County Young Artist Awards.
Mr. Malone wanted to remind everyone that the High School will be presenting "Willy Wonka" March 19, 20 & 21.
12. Adjournment
Facility Committee Meeting – Monday, March 8, 2010 – 6:00 p.m. in the Octorara District Office Conference Room.
Executive Session for personnel Monday, March 8, 2010 – following the Board Meeting in the Octorara District Office Conference Room.
Finance Committee Meeting – Monday, March 15, 2010 – 6:30 p.m. in the Octorara District Office Conference Room.
Next regularly scheduled Board Meeting – Monday, March 15, 2010 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room
WORK SESSION
March 8, 2010 – 7:30 p.m.
Middle School Multi-Purpose Room
DISCUSSION GUIDE
1.Lord’s Prayer
2.Pledge of Allegiance to the Flag
3.Roll Call
2 absent
4.Visitors’ Comments - Agenda Items Only
None.
5. Presentations:
A.Budget – Dan Carsley
Mr. Carsley stated that the District had submitted exceptions to the State in the amount of $ 1,539,000. These include healthcare, retirement, special education and construction costs.
Dr. Newcome said that the staff had been asked for input for budget savings as directed by the Board last month. He should have a document to present at next week's meeting and they will attach monetary values where they can.
Mr. Norris asked if there was any news from Harrisburg regarding the budget. Mr. Carsley said that he did not include any increases in general education funding from the state. Dr. Newcome said that Sen. Brubaker indicated that the District should not spend any money that is in the Governor's proposed budget.
Mr. Norris said he appreciates input from the staff.
Dr. Newcome said that 3 school districts in Chester County applied for "Race to the Top" grants. We don't know yet if Pennsylvania will get any of the money.
Mr. Carsley said that the index next year will probably be lower. Part of the calculation is based on the standard average weekly wage and it was negative in February.
Mr. Stoltzfus remarked that he has read articles where school districts throughout the country are looking at a 4-day week. He wondered if Octorara should be looking at this; would it save money; and what would the contract implications be.
Dr. Newcome said that it is on the list, but there are contract issues, etc. that might make it not attractive.
Mr. Norris said there would be parental concerns about childcare for the extra day.
Dr. Newcome said that if it saved the district money, there could possibly be other costs to the community. There could be unsupervised students.
Mr. Malone said that other districts are looking at increasing 'pay-to-play' and eliminating classroom aides.
Mr. Norris asked if there is any way to earmark potential savings. Dr. Newcome said they would do their best.
Mrs. Bowman asked that there be an indication of the ease of bringing back any program they might temporarily eliminate.
Mr. Norris said it is evident from the news that there are broad concerns about public service pension funding.
Mrs. Bowman distributed a resolution to the Board urging legislative action on pension reform. It will list what it will cost the district over the next 4 years for pension funding. She asked for it to be an agenda item next week.
6. Information Items:
Mrs. Bowman brought up correspondence between the District & the Octorara YMCA and the agreement voted on last month. Dr. Newcome distributed to the Board a timeline of correspondence & other relevant information. He stated that the intention of the agreement (which included the High School fitness center) was to help the YMCA develop their membership.
Much of what was discussed next is referred to in this attachment:
YMCA Docs
Dr. Newcome received an e-mail from Brian Wenzka introducing Sherri Schuldheisz as taking over the leadership role at the Octorara YMCA. A time was set up for them to meet. In the meantime, a letter went out to Y members which caused some confusion for the District.
Dr. Newcome documented what has transpired in the above attachment.
Dr. Newcome was dismayed that within 2 weeks of the agreement that such drastic changes occurred. The only recommendation that needs fairly immediate action is #1 (see attachment).
Mr. Norris feels the agreement should be null & void. He is stunned by these developments. He believes that if the District hadn't moved toward the agreement, that the Board would have been blamed for the demise of the Octorara Y. He thinks the District should develop its own programs & produce a revenue stream.
Mrs. Bowman stated that there will be community disappointment.
Mr. Norris said that although family memberships are on hold for the fitness center that the District needs to pursue this as a future endeavor.
Dr. Newcome said they can look at models in other districts.
Mr. Malone asked what Mr. Wenzka & Ms. Schuldheisz's reason for the meeting.
Dr. Newcome said that it was to introduce Ms. Schuldheisz. If he hadn't asked the right questions, he wouldn't know that the Octorara YMCA doesn't actually exist. We don't need to subsidize the Jennersville Y, as it is already successful. He said that they did have a question regarding the in-kind services. The agreement calls for $1,000 in equipment to be provided by the YMCA. The Y had a list of $2,300 worth of equipment they wanted to bring in. They gave the District 3 options: 1) to not bring in the equipment 2) for the District to pay for the additional $1,300 or 3) give the Y an additional $1,300 credit. Dr. Newcome said his recommendation would have been "no equipment", as the District had already stretched the credits as far as they could.
Mr. Malone asked if there was actually a contract.
Dr. Newcome said that there is not - nothing had been signed.
Mr. Malone thinks the District should go ahead with Dr. Newcome's recommendations.
Mr. Hume talked about how wonderful the Y is at working with kids. He thinks it's a shame that the municipalities in the district have not been more supportive of the Y.
Ms. Bowman said that the Y does provide benefits to their communities. The District did try to work with them.
Dr. Newcome would like to verify the direction he is to take.
Ms. Bowman feels they should go ahead with all of the recommendations.
Mr. Nelson asked if this should be an agenda item for next week.
Dr. Newcome said he would create an agenda item and will notify the YMCA as soon as possible.
Mr. Malone thanked Dr. Newcome for all of his effort.
7. Presentation of Agenda Items for the March 15, 2010 Regular Monthly Public Meeting:
A.That the Octorara Board of School Directors approve the following change orders to Lobar and Reed for the High School renovation and addition project:
Lobar:
Change Order 401-14 Countertop Credit ($25,492.00)
Reed:
Change Order 408-01 Doors and hardware in areas D & E $3,598.00
Resignation Approvals:
B.That the Octorara Board of School Directors accept, with regret, Ms. Jane Nields’ resignation as an instructional assistant at the Octorara Elementary School for purpose of retirement effective June 15, 2010. (Hired September 20, 1992.)
Ms. Bowman noted that the District is losing a good employee.
Hiring Approvals:
C.That the Octorara Board of School Directors approve Ms. Janelle Sherman and Ms. Kristin Winner to split the seventh grade girl’s softball coaching position at two points each. (The Board originally approved Ms. Sherman for the full four points of the supplemental contract.)
Mr. Hume asked how this is to be split. Mr. Weagley said that they both plan to be there full-time.
D. That the Octorara Board of School Directors approve the following substitute teachers for the 2009-2010 school year:
Deanna Downey (Elementary)
Lauren Hunter (Early Childhood)
Terri Kauffman (Emergency)
Jessica McGrath (Elementary and Special Education)
E.That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Beth Hrincevich From M+30 ($74,974) to M+45 ($77,334) Step 19
Fallon Jordan From B ($43,741) to B+15 ($45,855) Step 1
Amy Rios From B+15 ($53,613) to M ($55,314) Step 10
Kristen Winner From B ($44,295) to B+15 ($47,579) Step 3
F.That the Octorara Board of School Directors approve the request for Jody Bradley to take an unpaid leave of absence without benefits for the 2010-2011 school year.
8. Facilities Committee Report
Mr. Nelson reported on the Facilities Committee meeting. There was an update on the renovations. They are moving into the second stage. There should be bids by next meeting for asbestos removal in the shop wing.
The lockers in the shop wing were supposed to be painted & reset. They need more work than originally anticipated. They are using parts from old lockers, but there will be a change order for an additional $18,000.
The District is trying to get better rates on electricity.
The Middle School roof needs to be replaced or major repairs. They are going to do an infrared moisture test to determine what needs to be done. The test costs $ 1,200.
They are waiting on another bid for the fiber line between OES & OHS.
They are working on an agreement for the cell tower.
They are waiting for information for the plaque that needs to be installed regarding the renovations in the High School.
They are planning the Memorial Cove in the HS. It will hopefully be self-funded with donations.
The communications system that was approved last month was $49,000. We are receiving a credit of $12,000 for the old material. There should be more credits to follow.
Looking to purchase playground equipment for the Intermediate School. Hope to have it in by fall.
The district spent approx. $40,000 for snow removal.
9. Other Items/Concerns
none
10. Visitors’ Comments – General
Brian Fox (Londonderry Twp) would like to see more interaction between the School Board & the Municipality governments. He talked about the type of interaction he would like to see and offered to help form a committee for this purpose if it is something the School Board would be interested in.
11. Board Comments
Ms. Bowman wasn't sure if he was aware of the Octorara Regional Council.
Dr. Newcome said he would take Brian up on his offer & meet with him to talk about it more. He then talked a little about the Octorara Regional Council. They didn't get "buy-in" from all the municipalities in the District. They do have fairly regular meetings. They are now organized by Representative Houghton. Senator Brubaker and Rep. Cutler have participated. Former Rep. Hershey also participated.
There will also be a "Community Conversation" facilitated by Chester County 20/20 on March 18th. There are approximately 50 people signed up for this, at this time.
Mr. Hume related that an economic development study occurred in 2000. It pointed out areas that could be developed without interfering with agriculture. He thinks most municipalities put it on a shelf. West Sadsbury has done development.
Mr. Nelson said that a feasibility study was completed 5 or 6 years ago, which looked at the number of permits on the books for each municipality & the potential for permits.
Ms. Bowman said the Octorara Regional Council is using the document that Mr. Hume spoke about.
Mr. Ganow said that Mr. Fox's suggestion was outstanding. He said that sometimes it seems as though the municipalities want to keep business out, while the district needs business to expand the tax base.
Mr. Weagley let the Board know that Kevin Noon was named PA Coach of the Year by the PA Soccer Coaches' Association. The Boys' Basketball team has a great season. Two wrestlers are going to the state tournament (Brandon Arnsberger and Nate Ronan).
Chloe Dean (Student Rep) said that the student blood drive went well.
Ms. Bowman said that Representative Houghton has a video on YouTube that talks about the Oxford & Octorara areas. She gave "kudos" to the High School art department. Students received 75 awards at the Lancaster County Young Artist Awards.
Mr. Malone wanted to remind everyone that the High School will be presenting "Willy Wonka" March 19, 20 & 21.
12. Adjournment
Facility Committee Meeting – Monday, March 8, 2010 – 6:00 p.m. in the Octorara District Office Conference Room.
Executive Session for personnel Monday, March 8, 2010 – following the Board Meeting in the Octorara District Office Conference Room.
Finance Committee Meeting – Monday, March 15, 2010 – 6:30 p.m. in the Octorara District Office Conference Room.
Next regularly scheduled Board Meeting – Monday, March 15, 2010 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room
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