School Board Meeting 06/20/2011

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
June 20, 2011– 7:30 p.m.
Middle School Multi-Purpose Room

AGENDA

1.Lord’s Prayer

2.Pledge of Allegiance to the Flag

3.Roll Call

All present.
4.Approval of Minutes from the Work Session of May 9, 2011, and the Regular Meeting of May 16, 2011.

Approved.
5. Presentations
 Budget Update

The proposed final version was presented to the Board.
Expenses   $ 45,757,576

Chester County
Mills 35.28   increase of .16 mills  0.46%

Lancaster County
Mills 28.37  increase of .24 mills  0.85%

The budget is $ 269,000 less than last year's budget.
Using $ 1.2M fund balance
$ 1.6M cuts
12 positions removed.

The only increases are  mandates.

6.Information Items

None
7. Treasurer’s Report
A. That the Octorara Board of School Directors approve the General Fund Report for period ending May 31, 2011.

Approved.

8. Business Manager’s Report

A. That the Octorara Board of School Directors approve the list of bills for payment.

Approved.
9. Visitors’ Comments - Agenda Items Only

None.
10. Recommended Action Items: (Italicized items are new; they were not on the June 13, 2011 agenda.)

A. That the Octorara Board of School Directors approve the attached resolution adopting the 2011 – 2012 General Fund Budget Expenditures in the amount of $45,757,576.
Roll Call Vote:
Bicking - Yes
Bowman - Yes
Ganow - Yes
Hume - No
Johnson - Yes
Malone - Yes
McCartney - Yes
Norris - Yes
Stoltzfus - Yes
B. That the Octorara Board of School Directors approve the attached resolution establishing a real estate millage rate of 35.28 mills in Chester County and 28.37 mills in Lancaster County.

Roll Call Vote:
Bicking - Yes

Bowman - Yes
Ganow - Yes
Hume - Yes
Johnson - Yes
Malone - Yes
McCartney - No
Norris - Yes
Stoltzfus - Yes

C. That the Octorara Board of School Directors approve the attached resolution for the 2011-2012 Homestead and Farmstead Exclusion.

C - W:   Approved
D. That the Octorara Board of School Directors approve the following financial institutions and investment firms for financial services during the 2011-2012 school year, in accordance with Section 621 of the School Code:

1. Fulton Bank-depository and investment
2.PA School District Liquid Asset Fund – depository and investment
3.RBC Dain Rauscher, Inc.-investment only

E. That the Octorara Board of School Directors approve the following list of signatories for the designated bank accounts effective July 1, 2011:
General Fund: – President, Vice President, Treasurer, Secretary
Cafeteria Fund: – President, Vice President, Treasurer, Secretary
Fitness Center Fund: – President, Vice President, Treasurer, Secretary (Required 3 signatures)
Official Imprest Fund: - Superintendent, Business Manager, High School Principal, Asst. High School Principal, Board Secretary (Required 2 signatures)
School Activity Fund: - Building Principal, Building Asst. Principal, Business Manager (Required Business Manager signature with one counter signature)

F. That the Octorara Board of School Directors approve the appropriate budget transfers for the year ending 2010-2011 as a result of the annual financial audit. (Note: This is a requirement for the school code to be done prior to June 30th of each fiscal year.)

G. That the Octorara Board of School Directors approve Dr. Jeffrey Blair as the school dental consultant for the 2011-2012 school year.

H. That the Octorara Board of School Directors approve the Coatesville Dental Clinic for student dental services for the 2011-2012 school year at the rate of $96.50 per session.

I. That the Octorara Board of School Directors approve the 2011-2012 Legal Services Consultation Agreement between Sweet, Steven, Katz & Williams, LLP and the Octorara Area School District for Special Education Services.

J. That the Octorara Board of School Directors accept the resignation of Ms. Winifred Moran Sebastian as Solicitor for the District effective June 30, 2011.

K. That the Octorara Board of School Directors approve the book “Shakespeare: The World as a Stage” by Bill Bryson published by HarperCollins Publishers, copyright 2007. This book will be used as part of the ninth grade Honors English Class summer reading assignment. (A copy of the book is available for review in the District Office.)

L. That the Octorara Board of School Directors approve the following lunch prices for the 2011-2012 school year:
Grades K-6 $2.20
Grades 7-12 $2.50


M. That the Octorara Board of School Directors approve the following change orders for the High School renovation and addition project:
Reed Assoc. #408-002 Casework Rm E109 (IU) $ 2,216.00
Lobar, Inc. #401-017 Cr for repair fiber and electric lines ($ 9,495.00)
Eastern Shore #404-005 Repairs to loading dock area $33,467.22
 Bristol Env #007-Rev Pipe Insulation Abatement $21,256.00

Resignation Approvals:

N. That the Octorara Board of School Directors accept the resignation, with regret, of Ms. Beth Hrincevich as a fourth grade teacher at the Octorara Elementary School for the purpose of retirement effective June 15, 2011. (Hired September 1, 1992.)

Hiring Approvals:

O. That the Octorara Board of School Directors approve the following night custodians for the District effective June 20, 2011:
Rick Daller at the salary of $44,239
Tom Ritter at the salary of $44,338


P. That the Octorara Board of School Directors approve Ms. Christina Butler as Accounts Payable Clerk effective June 20, 2011 pending completion of work related documents required by law and the District. Ms. Butler’s salary will be $35,500. (Replacing Susan Thieroff who transferred.)

Q. That the Octorara Board of School Directors approve Mr. Jason Russell as a summer intern in the Technology Department effective June 20, 2011 through August 26, 2011 pending completion of work related documents required by law and the District. Mr. Russell’s rate will be $7.80 per hour

R. That the Octorara Board of School Directors approve Mr. Jason Ralston as a summer painter for 40 days, 6.25 hours per day at the rate of $13.00 per hour.

S. That the Octorara Board of School Directors approve Ms. Patricia McLaughlin as a substitute cafeteria employee at the rate of $8.25 for the 2010-2011 school year.

T. That the Octorara board of School Directors approve the following staff changes

for the Summer Literacy Program: Kelly Doughtie - change from teacher to substitute at the rate of $22 per hour. Scott Conaghan – add as a teacher at the rate of $30 per hour. Jody Lewis – change from substitute to teacher at the rate of $23 per hour. Stacey Hoopes – change from substitute to teacher at the rate of $23 per hour. Charlotte Bridges – change from substitute to ESL support at the rate of $13 per hour.

U. That the Octorara Board of School Directors approve the following Summer Extended School Year Program teachers effective June 20, 2011 through July 21, 2011 at the rate of $30 per hour:

Katie Heller
Melanie Johnson
Kim Cabry
Fran Morlino
Laura Bennethum


V. That the Octorara Board of School Directors approve the following supplemental contracts for the 2011-2012 school year:
Mark Pedersen Girls’ Tennis Coach 7 pts @$570 $3,990
Matthew Reinert JV Girls’ Basketball Coach 6 pts @$570 $3,420
Drew Duggan **Gr 5-6 Envirothon Advisor 2 pts @$570 $1,140
**2010-2011 School Year

W. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Margaret Schaefer From M ($52,527) to M+15 ($57,488) Step 3
Jamie Schempp From B+15 ($72,953) to M ($77,402) Step 20

X. That the Octorara Board of School Directors approve the attached list of salaries for school district employees for the 2011-2012 school year.


Y. That the Octorara Board of School Directors approve the attainment of tenure status for the following professional employees (in accordance with Section 1108 of the current School Laws of Pennsylvania):


Kristin Winner
Beth Bushong
Jessica Hammond
Alysyn Hoffman
Fallon Jordan
Laura Kenney
Alison Mannetta
Shauna McAllister
Eric Sifford
Ashley Stoltzfus
Tabitha Wallace
Mary Wallett

Mr. Ganow asked if it is 2 or 3 years completed to become tenured.  Dr. Newcome said it is 3 years.
Mr. Norris asked why some of these teachers are getting tenure when they are resigning.  Dr. Newcome said that it is procedural and that they get tenure whne they complete 3 years successfully.

Z. That the Octorara Board of School Directors accept the resignation of Ms. Laura Kenney as a math teacher at the Octorara Area High School effective June 30, 2011. (Hired August 20, 2008.)


AA. That the Octorara Board of School Directors accept the resignation, with regret, of Mr. Kenneth Baldt as a science teacher at the Octorara Middle School for the purpose of retirement effective June 14, 2011. (Hired September 1, 1976.)


BB. That the Octorara Board of School Directors accept the resignation of Ms. Katie Balla as an elementary art teacher at the Octorara Primary Learning Center and Elementary Schools effective May 26, 2011. (Hired August 20, 2008.)


CC. That the Octorara Board of School Directors accept the resignation of Ms. Jodi Lewis as a Title I reading assistant at the Octorara Intermediate School effective June 14, 2011. (Hired September 13, 2010.)


DD.That the Octorara Board of School Directors accept the resignation of Mr. Kent Buohl as girls’ varsity soccer coach effective June 15, 2011. (Hired August 2005.)


EE. That the Octorara Board of School Directors approve the request for leave of absence for Ms. Linda Haslett from August 24, 2011 through December 16, 2011.


FF. That the Octorara Board of School Directors approve the contract as attached for School Physician with Primary Care Sports Medicine group of Diamantoni and Associates.

Mr. McCartney wanted to know if this is a new group.   It is.  He asked if we solicited them or they came to us.  Dr. Newcome said we solicited them.  We have used them for other things like concussion work. 

GG.That the Octorara Board of School Directors approve Ms. Alison Mannetta as a second grade teacher. Ms. Mannetta was furloughed in April due to reorganization. Retirements and transfers have made a position available for assignment. Ms. Mannetta will be on Step 2, Masters.

Mr. Ganow followed up his question from last week.  He wanted to know if the teachers who are being rehired were going to lose anything in terms of salary or step.  They won't.

HH.That the Octorara Board of School Directors approve Ms. Ashley Stoltzfus as a fourth grade teacher. Ms. Stoltzfus was furloughed in April due to reorganization. Retirements and transfers have made a position available for assignment. Ms. Stoltzfus will be on Step 1, Bachelors +15.


II. That the Octorara Board of School Directors approve Ms. Amanda Lenton as a third grade teacher. Ms. Lenton was let go in April due to reorganization. Retirements and transfers have made a position available for assignment. Ms. Lenton will be on Step 1, Bachelors.


JJ. That the Octorara Board of School Directors accept, with regret, the resignation of Mr. Richard DiObilda as Director of Special Education for the purpose of retirement effective August 31, 2011 per the agreement attached. Mr. DiObilda has served as a teacher and administrator in the District since 1973-74.

Approved 8 - 1

KK. That the Octorara Board of School Directors approve the administrative team assignments as posted on the attached organizational chart.


LL. That the Octorara Board of School Directors approve the revision to Policy 620 Fund Balance. (Originally approved on May 16, 2011.)

Approved 8-1

MM.That the Octorara Board of School Directors approve the Custodial Services Contract between ServiceMaster Services and the Octorara Area School District.

Approved 8-1
NN. That the Octorara Board of School Directors approve Mr. Anthony Commale’s request for unpaid medical leave from June 10, 2011 through June 14, 2011. Mr. Commale is a math teacher at the Octorara Middle School.


OO. That the Octorara Board of School Directors approve Ms. Candice Schwien as an elementary art teacher at the Octorara Primary Learning Center and Elementary Schools effective August 24, 2011. Ms.Schwien’s salary will be $46,914 which is Step 1 of the Bachelor’s Scale. (Ms. Schwien was a long term substitute for the 2010-2011 school year and is replacing Katie Balla who resigned.)

Mr. Ganow wanted to clarify the history.  He wanted to make sure that Ms. Schwien was replacing the Elementary Art Teacher.

PP. That the Octorara Board of School Directors the attached 2011-2012 Student Handbooks for the Octorara Primary Learning Center, Octorara Elementary School, Octorara Intermediate School, Octorara Junior High School and the Octorara Area High School.

Dr. Newcome said that there are some formatting & type issues.  These will be corrected.  Approved 8 -1

QQ. That the Octorara Board of School Directors approve closing the Octorara Middle School Bible Club student activity account effective June 30, 2011due to inactivity.

Approved 8 - 1

RR. That the Octorara Board of School Directors approve retaining Kegel, Kelin, Almy and Grimm LLP as school solicitor per the proposal submitted June 6, 2011.

11. Finance/Policy Committee Report

Mr. Malone talked about the Finance committee meeting.  They looked at other cuts that were possible.  They discussed the new fund balance policy.  It follows GASB 54.    They also looked at the Letter of Credit for health care vs. an escrow account.  An escrow account could potentially save $3,400.

Ms. Bicking talked about the Policy committee meeting. They are going to look at 3 more policies.

12. I.U./C.A.T. Board Representative’s Report

The meeting was held last Wed.  They discussed what the I.U. might be doing with the CAT-Brandywine building.  The Authority Board will be discussing it in September.  They want to take action in January.

Ms. Bowman asked if one of the options was to do nothing.  Mr. Stoltzfus said that it is.   The Authority Board takes care of the buildings; the I.U. takes care of the programs.  Both need to agree.

13. Old Business

None
14. New Business

None


15. Other Items and Announcements

Mr. McCartney said that state workers in New Jersey are being asked to pay more into their retirement fund.
16. Visitors’ Comments – General

Joan Agen (Parkesburg) - Concerned about the sports mediciine group.   She realizes that the Administration probably wouldn't be able to answer tonight.  How will practices be covered?  Will there be certified trainers? 

Tom Seth (Sadsbury-Lancaster County)  He had a questions about a check written on June 28, 2010 to a Parkesburg Church.  Why did we write a check to a church and what could they do for us that we couldn't do for ourselves?    And how many teachers have we hired in the last 10 years.  Enrollment has been steady.

17.Administrator Comments/Announcements

Dr. Newcome addressed the questions.  Athletic trainers are covered in the athletic budget.  Jim Weagley & Sarah Morrisey will cover training.  Mr. Ganow wanted to know if this was outside the group that was approved tonight.  Dr. Newcome said that it is.  The group that was approved is one of the only ones in PA that deals with head trauma in sports.  We pursued because they gave a lot of good advice concerning concussions.

He said he can answer the question about the check because Mr. Norris asked about it last year.  We used a church as an AP testing site.  We can't give the AP tests at the high school because the rooms are being used.  Holding the tests offsite also helps with the fidelity of the tests.  He also talked about the staffing question.  In 1996, there were approx. 175 professional staff. In 2010, there were approx. 225.  There will be about 201 at the start of the next school year. That is +25 from 1996.  Most are instructional support positions that came about through mandates.

Dr. Bishop followed up on  a couple of projects.
1.  4th grade writing - w/ West Chester University pre-service teachers.  Jen Dean's class was journal buddies w/ the WCU students.  Ashley Stoltzfus's class did it the 2nd half of the year.  There was an article in the WCU newsletter highlighting the project.
2. Promethean Planet. - The pilot project was headed by Mr. Bankert.  The district received $17,000 worth of software & hardware for free.  It helped the teachers integrate the technology and help the students.  The students are naturals.  She is very encouraged by that.  They hope to continue the partnership.  She wanted to thank Mr. Bankert.
3.  First in Math - K-8 software program.  Parents can tap into.  Our students did so well with it and there was so much participation that we earned a discount for a subscription for next year.  She thanked the principals for endorsing it.

She also wanted to highlight summer activities on campus.
1) Summer Literacy Camp - 5 weeks.
2) In August - NASA camp.  40 studens participating.  Taught by our teachers.  It is free for students.  Materials are purchased through a grant.
3) Credit courses for teachers on campus from Millersville and West Chester
4) 2-day theater camp - This is the 3rd or 4th year.  by a former student.  It is aimed at Elementary & Intermediate school students.

Dr. Newcome introduced Kathryn Michalowski as the new Director of Special Education upon Mr. Diobilda's retirement.

Dr. Newcome passed out an idea/outliine for creating an Octorara online academy.  He isn't interested in creating a cyberschool, but wants to lure targeted current cyberschool students back.  This would use Brandywine Virtual Academy.  We could save about $5,500 / student.

He also wanted to talk about the Lenfest scholarship.  We became affiliated about 5 or 6 years ago.  There are 15 school districts involved.  They gave 22 scholarships this year.  Four Octorara students received scholarships this year: Ben Makansi, Dan Solomon, Nestor Zavala, and  Alex Zavala    He would like to thank Jerry Lenfest for the scholarships.

18.Board Comments

Mr. Norris recognized the passing of Mr. Robert Rentz, former High School principal.

Mr. Hume said that there are terrific things going on at the school.  He is pleased with the administration.

Ms. Bowman thanked everyone for their work on the budget.
19. Adjournment

Finance/Policy Committee Meeting – Monday, June 20, 2011 – 6:30 p.m. in the District Office Conference Room

Executive Session for personnel – Monday, June 20, 2011 – Following the Regular Meeting in the District Office Conference Room

Facility Committee Meeting – Monday, July 11, 2011 – 6:00 p.m. in the District Office Conference Room

Next regularly scheduled Work Session – Monday, July 11, 2011 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room

Finance/Policy Committee Meeting – Monday, July 18, 2011 – 6:30 p.m. in the District Office Conference Room

Next regularly scheduled Board Meeting – Monday, July 18, 2011– 7:30 p.m. in the Octorara Middle School Multi-Purpose Room