The Octorara Area School District Board of Directors will be interviewing interested individuals to fill the vacant position in Region 2.
Region 2 is comprised of Sadbury Township in Lancaster County and West Fallowfield Township in Chester County. The position is vacant due to the resignation of Board Director John J. McCartney, Jr. Any resident in either township is eligible to serve in this position.
The person selected by the Board of Directors to fill this position will be placed in the position from January 14, 2013 through November 18, 2013. The position will be filled for the following four year term through the 2013 election process.
Interviews will be held on Monday, December 17, 2012 starting at 6:30 p.m. in the Octorara Junior High School Library. Interested parties may send their name, address, email address, and phone number to:
Octorara Area School District
Attention: Jill Hardy, Board Secretary
228 Highland Road, Suite 1
Atglen, PA 19310
OR
jhardy@octorara.org
Additionally, prospective candidates should send a brief outline telling the Board of Directors something about themselves and their reason for being interested in serving (no more than one page).
Letters of interest must be received by the close of work (4:00 p.m.) on Friday, December 14, 2012.
Monday, December 10, 2012
School Board Meeting 12/10/2012
OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
December 10, 2012 – 7:30 p.m.
Jr./Sr. High School Multi-Purpose Room
AGENDA
1. Moment of Silence
2. Pledge of Allegiance to the Flag
3. Roll Call
All present
4. Approval of Minutes from the Work Session of November 12, 2012, and the Regular Meeting of November 19, 2012.
Approved.
5. Presentations
Approved.
6. Information Items
Approved.
7. Treasurer’s Report
A. That the Octorara Board of School Directors approve the General Fund Report for period ending November 30, 2012.
Ms. Johnson gave the report. Approved.
8. Business Manager’s Report
A. That the Octorara Board of School Directors approve the list of bills for payment.
Mr. Carsley gave the report. Approved.
9. Visitors’ Comments - Agenda Items Only
None.
10. Recommended Action Items: (Italicized items are new; they were not on the December 3, 2012 agenda.)
Items A - I.
There was an addition to "F". A-I Approved.
A. That the Octorara Board of School Directors approve Policy 113.5 “Disqualification or Debarment”, second reading.
B. That the Octorara Board of School Directors approve the agreement with Rochester Midland Corporation for water treatment services from July 1, 2012 through June 30, 2013.
Resignation Approvals:
C. That the Octorara Board of School Directors accept Mr. Kendel Dixon’s resignation as an assistant track coach at the Octorara Area Sr. High School effective November 18, 2012. (Hired 2011/2012)
D. That the Octorara Board of School Directors accept Ms. Tina Butler’s resignation as payroll/benefits coordinator effective December 5, 2012. (Hired June 20, 2011)
E. That the Octorara Board of School Directors accept Mr. Matthew Reinert’s resignation as Girls’ JV Basketball Coach and Boys’ JV Baseball Coach effective November 28, 2012. (Hired for both positions 2010-2011)
Hiring Approvals:
F. That the Octorara Board of School Directors approve a contract with Mr. Matt Furlong to coordinate payroll from December 3, 2012 for approximately three to six months. Mr. Furlong’s rate will be $30 per hour not to exceed 20 hours per week. (Replacing Tina Butler who resigned.)
G. That the Octorara Board of School Directors approve the following supplemental contracts for the 2012-2013 school year:
Dale McCarthy Academic Team Advisor 2 pts @ $585 $1,170
Dale McCarthy Model UN Advisor 2 pts @ $585 $1,170
H. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Karen Letts From M+45 ($78,412) to M+60 ($81,611) Step 9 to MAX
I. That the Octorara Board of School Directors approve the following substitute teachers for the 2012-2013 school year:
Tammy Simon (IT, Business)
J. That the Octorara Board of School Directors approve Ms. Amy Oster as an additional volunteer swim coach for the winter sports season for her daughter. She will be participating in the Ches-Mont League on a competitive basis when a lane is available.
Approved.
K. That the Octorara Board of School Directors accept the resignation of Mr. John McCartney as Board Director for Region 2 effective December 18, 2012.
Mr. Ganow added "with regret". Date corrected to December 10, 2012. Approved.
L. That the Octorara Board of School Directors approve the annual fiscal audit report of the District for the fiscal year ending June 30, 2012 as prepared by the auditing firm of Herbein & Company.
Approved.
Addendum:
M. Supplemental Contract: Approve Mark Pedersen as JV Girls' Basketball Coach.
Dr. Newcome wanted to thank Mr. Pedersen for stepping up. Approved.
11. Finance Committee Report
Ms. Johnson reported that the audit was presented with an unqualified opinion. They also started preliminary budget discussions. The biggest area of concern are the pension numbers. They are looking at an increase of about $900,000. There was also an issue with the electric meter at the Intermediate School. PECO will not back bill us due to Mr. Carsley's discussions with them.
Mr. Norris said that Mr. Carsley & his team should be commended for their work in gaining a favorable audit.
12. Policy Committee Report
Mr. Ganow reported that the committee took a first look at 3 policies:
Policy 105 Curriculum Development
Policy 105.1 Curriculum Review by Parents & Students
Policy 227 Alcohol & Controlled Substances
13. I.U./C.A.T. Board Representative’s Report
No December meeting.
14. Old Business
None
15. New Business
None
16. Other Items and Announcements
None
17. Visitors’ Comments – General
None
18. Administrator Comments/Announcements
Dr. Rohrer handed a copy of the HS newsletter out to Board members and went over items included.
Ms. Bowman said that she heard that a group of accounting students advanced in a competition. Dr. Rohrer will check on it.
Dr. Newcome wanted to outline the process for choosing a replacement for Mr. McCartney. They need to solicit someone willing to serve through the next election who lives in Region 2 (Sadsbury-Lanc. County or West Fallowfield Township). They will be accepting nominations in the District office through Friday, December 14, 2012. Interviews will take place with the Board on Monday, December 17, 2012 in the Jr. High Library. It is a "sunshine meeting" and is open to the public. (see press release in next post).
19. Board Comments
Mr. Hume said that the Board should review policies concerning inclusion students.
Mr. McCartney recommended that the District check on how our furnaces shut down in the event of malfunction given the people who got sick from carbon monoxide in Georgia recently.
Ms. Bowman reminded everyone that there are still Holiday programs coming up over the next couple of weeks.
20. Adjournment
Finance Committee Meeting – Monday, December 10, 2012 – 6:00 p.m. in the District Office Conference Room
Policy Committee Meeting – Monday, December 10, 2012 – 6:30 p.m. in the District Office Conference Room
Executive Session for personnel – Monday, December 10, 2012 – Following the Regular Meeting in the District Office Conference Room
Facility Committee Meeting – Monday, January 14, 2013 – 6:30 p.m. in the District Office Conference Room
Next regularly scheduled Work Session – Monday, January 14, 2013 – 7:30 p.m. in the Jr. High School Multi-Purpose Room
Policy Committee Meeting – Monday, January 21, 2013 – 6:00 p.m. in the District Office Conference Room
Finance Committee Meeting – Monday, January 21, 2013 – 6:30 p.m. in the District Office Conference Room
Next regularly scheduled Board Meeting – Monday, January 21, 2013 – 7:30 p.m. in the Jr. High School Multi-Purpose Room
PUBLIC SCHOOL BOARD MEETING
December 10, 2012 – 7:30 p.m.
Jr./Sr. High School Multi-Purpose Room
AGENDA
1. Moment of Silence
2. Pledge of Allegiance to the Flag
3. Roll Call
All present
4. Approval of Minutes from the Work Session of November 12, 2012, and the Regular Meeting of November 19, 2012.
Approved.
5. Presentations
Approved.
6. Information Items
Approved.
7. Treasurer’s Report
A. That the Octorara Board of School Directors approve the General Fund Report for period ending November 30, 2012.
Ms. Johnson gave the report. Approved.
8. Business Manager’s Report
A. That the Octorara Board of School Directors approve the list of bills for payment.
Mr. Carsley gave the report. Approved.
9. Visitors’ Comments - Agenda Items Only
None.
10. Recommended Action Items: (Italicized items are new; they were not on the December 3, 2012 agenda.)
Items A - I.
There was an addition to "F". A-I Approved.
A. That the Octorara Board of School Directors approve Policy 113.5 “Disqualification or Debarment”, second reading.
B. That the Octorara Board of School Directors approve the agreement with Rochester Midland Corporation for water treatment services from July 1, 2012 through June 30, 2013.
Resignation Approvals:
C. That the Octorara Board of School Directors accept Mr. Kendel Dixon’s resignation as an assistant track coach at the Octorara Area Sr. High School effective November 18, 2012. (Hired 2011/2012)
D. That the Octorara Board of School Directors accept Ms. Tina Butler’s resignation as payroll/benefits coordinator effective December 5, 2012. (Hired June 20, 2011)
E. That the Octorara Board of School Directors accept Mr. Matthew Reinert’s resignation as Girls’ JV Basketball Coach and Boys’ JV Baseball Coach effective November 28, 2012. (Hired for both positions 2010-2011)
Hiring Approvals:
F. That the Octorara Board of School Directors approve a contract with Mr. Matt Furlong to coordinate payroll from December 3, 2012 for approximately three to six months. Mr. Furlong’s rate will be $30 per hour not to exceed 20 hours per week. (Replacing Tina Butler who resigned.)
G. That the Octorara Board of School Directors approve the following supplemental contracts for the 2012-2013 school year:
Dale McCarthy Academic Team Advisor 2 pts @ $585 $1,170
Dale McCarthy Model UN Advisor 2 pts @ $585 $1,170
H. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Karen Letts From M+45 ($78,412) to M+60 ($81,611) Step 9 to MAX
I. That the Octorara Board of School Directors approve the following substitute teachers for the 2012-2013 school year:
Tammy Simon (IT, Business)
J. That the Octorara Board of School Directors approve Ms. Amy Oster as an additional volunteer swim coach for the winter sports season for her daughter. She will be participating in the Ches-Mont League on a competitive basis when a lane is available.
Approved.
K. That the Octorara Board of School Directors accept the resignation of Mr. John McCartney as Board Director for Region 2 effective December 18, 2012.
Mr. Ganow added "with regret". Date corrected to December 10, 2012. Approved.
L. That the Octorara Board of School Directors approve the annual fiscal audit report of the District for the fiscal year ending June 30, 2012 as prepared by the auditing firm of Herbein & Company.
Approved.
Addendum:
M. Supplemental Contract: Approve Mark Pedersen as JV Girls' Basketball Coach.
Dr. Newcome wanted to thank Mr. Pedersen for stepping up. Approved.
11. Finance Committee Report
Ms. Johnson reported that the audit was presented with an unqualified opinion. They also started preliminary budget discussions. The biggest area of concern are the pension numbers. They are looking at an increase of about $900,000. There was also an issue with the electric meter at the Intermediate School. PECO will not back bill us due to Mr. Carsley's discussions with them.
Mr. Norris said that Mr. Carsley & his team should be commended for their work in gaining a favorable audit.
12. Policy Committee Report
Mr. Ganow reported that the committee took a first look at 3 policies:
Policy 105 Curriculum Development
Policy 105.1 Curriculum Review by Parents & Students
Policy 227 Alcohol & Controlled Substances
13. I.U./C.A.T. Board Representative’s Report
No December meeting.
14. Old Business
None
15. New Business
None
16. Other Items and Announcements
None
17. Visitors’ Comments – General
None
18. Administrator Comments/Announcements
Dr. Rohrer handed a copy of the HS newsletter out to Board members and went over items included.
Ms. Bowman said that she heard that a group of accounting students advanced in a competition. Dr. Rohrer will check on it.
Dr. Newcome wanted to outline the process for choosing a replacement for Mr. McCartney. They need to solicit someone willing to serve through the next election who lives in Region 2 (Sadsbury-Lanc. County or West Fallowfield Township). They will be accepting nominations in the District office through Friday, December 14, 2012. Interviews will take place with the Board on Monday, December 17, 2012 in the Jr. High Library. It is a "sunshine meeting" and is open to the public. (see press release in next post).
19. Board Comments
Mr. Hume said that the Board should review policies concerning inclusion students.
Mr. McCartney recommended that the District check on how our furnaces shut down in the event of malfunction given the people who got sick from carbon monoxide in Georgia recently.
Ms. Bowman reminded everyone that there are still Holiday programs coming up over the next couple of weeks.
20. Adjournment
Finance Committee Meeting – Monday, December 10, 2012 – 6:00 p.m. in the District Office Conference Room
Policy Committee Meeting – Monday, December 10, 2012 – 6:30 p.m. in the District Office Conference Room
Executive Session for personnel – Monday, December 10, 2012 – Following the Regular Meeting in the District Office Conference Room
Facility Committee Meeting – Monday, January 14, 2013 – 6:30 p.m. in the District Office Conference Room
Next regularly scheduled Work Session – Monday, January 14, 2013 – 7:30 p.m. in the Jr. High School Multi-Purpose Room
Policy Committee Meeting – Monday, January 21, 2013 – 6:00 p.m. in the District Office Conference Room
Finance Committee Meeting – Monday, January 21, 2013 – 6:30 p.m. in the District Office Conference Room
Next regularly scheduled Board Meeting – Monday, January 21, 2013 – 7:30 p.m. in the Jr. High School Multi-Purpose Room
Wednesday, December 5, 2012
Work Session 12/3/2012
OCTORARA AREA SCHOOL DISTRICT
WORK SESSION
December 3, 2012 – 7:30 p.m.
Jr./Sr. High School Multi-Purpose Room
DISCUSSION GUIDE
1. Presentations
None
2. Visitors’ Comments - Agenda Items Only
None
3. Information Items:
None
4. Presentation of Agenda Items for the December 10, 2012 Regular Monthly Public Meeting:
A. That the Octorara Board of School Directors approve Policy 113.5 “Disqualification or Debarment”, second reading.
B. That the Octorara Board of School Directors approve the agreement with Rochester Midland Corporation for water treatment services from July 1, 2012 through June 30, 2013.
Resignation Approvals:
C. That the Octorara Board of School Directors accept Mr. Kendel Dixon’s resignation as an assistant track coach at the Octorara Area Sr. High School effective November 18, 2012. (Hired 2011/2012)
D. That the Octorara Board of School Directors accept Ms. Tina Butler’s resignation as payroll/benefits coordinator effective December 5, 2012. (Hired June 20, 2011)
E. That the Octorara Board of School Directors accept Mr. Matthew Reinert’s resignation as Girls’ JV Basketball Coach and Boys’ JV Baseball Coach effective November 28, 2012. (Hired for both positions 2010-2011)
Hiring Approvals:
F. That the Octorara Board of School Directors approve a contract with Mr. Matt Furlong to coordinate payroll from December 3, 2012 for approximately three to six months. Mr. Furlong’s rate will be $30 per hour. (Replacing Tina Butler who resigned.)
G. That the Octorara Board of School Directors approve the following supplemental contracts for the 2012-2013 school year:
Dale McCarthy Academic Team Advisor 2 pts @ $585 $1,170
Dale McCarthy Model UN Advisor 2 pts @ $585 $1,170
H. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Karen Letts From M+45 ($78,412) to M+60 ($81,611) Step 9 to MAX
I. That the Octorara Board of School Directors approve the following substitute teachers for the 2012-2013 school year:
Tammy Simon (IT, Business)
5. Facilities Committee Report
Mr. Stoltzfus reported that the site is being prepared for the playground equipment.
The punchlist for the HS renovation is being worked on.
They went over the priority list: 1) MS pumps being worked on
2) Should have an estimate on the brickwork next month.
3) Field Improvement committee working hard. There will be a fund raiser on 1/12/2013. More details to follow. Bleach work - hope to have information next month.
FOB system up and running by next Friday.
Hot water issue taken care of.
Freezer in the HS to be worked on over break.
IS freezer is fixed.
Motion detectors being installed in PLC to turn off lights when room isn't being used. The lift for the stage in the PLC has also been fixed.
6. Other Items/Concerns
None
7. Visitors’ Comments – General
None
8. Administrator Comments/Announcements
Dr. Newcome gave the Board members an outline of events for December.
9. Board Comments
Ms. Bowman asked if the Kindergarten areas had decorated yet. It is usually very impressive.
Ms. McNamara stated that it would be done in time for the open house on 12/19.
10. Adjournment
Facility Committee Meeting – Monday, December 3, 2012 – 6:45 p.m. in the District Office Conference Room
Executive Session for personnel – Monday, December 3, 2012 – Following the Work Session in the District Office Conference Room
Finance Committee Meeting – Monday, December 10, 2012 – 6:00 p.m. in the District Office Conference Room
Policy Committee Meeting – Monday, December 10, 2012 – 6:30 p.m. in the District Office Conference Room
Next regularly scheduled Board Meeting – Monday, December 10, 2012 – 7:30 p.m. in the Octorara Jr./Sr. High School Multi-Purpose Room
Reorganization Meeting 12/3/2012
OCTORARA AREA SCHOOL DISTRICT
REORGANIZATION MEETING
December 3, 2012 – 7:30 p.m.
Jr./Sr. High School Multi-Purpose Room
AGENDA
l. Opening Exercises – Dr. Newcome
A. Moment of Silence
B. Pledge of Allegiance to the Flag
2. Call To Order – Dr. Newcome
A. Roll Call
3 absent
B. Asks for nominations for Temporary President
C. Conducts election of Temporary President
Sam Ganow elected Temporary President
D. Turns over Chair to Temporary President
3. Temporary President
A. Reads the list of hold-over Directors into the minutes:
Director // Region// Term Exp.
Samuel Ganow // Region 2 // 2013
John McCartney // Region 2 // 2013
Robert Hume // Region 3 // 2013
Nelson Stoltzfus // Region 3 // 2013
Shawna Johnson // Region 1 // 2015
Brian Norris // Region 1 // 2015
Sheri Melton // Region 1 // 2015
Lisa Bowman // Region 2 // 2015
Leon Lapp, Jr. // Region 3 // 2015
Region 1: Atglen Borough
Borough of Christiana (Lancaster County)
Parkesburg (North)
West Sadsbury Township
Region 2: Sadsbury Township (Lancaster County)
West Fallowfield Township
Region 3: Highland Township
Londonderry Township
Parkesburg (South)
B. Ask for nominations for Board President.
C. Conducts election of Board President.
Lisa Bowman elected President.
D. Turns over Chair to elected Board President.
4. President
A. Asks for nominations for Vice-President.
B. Conducts election of Vice-President.
Brian Norris elected Vice-President.
5. Board President Makes The Following Appointments:
A. Representative to the Lancaster County Tax Collection Bureau for the Calendar Year 2013 (Dan Carsley)
B. Alternative Representative to the Lancaster County Tax Collection Bureau for the Calendar Year 2013 (Kim McCully)
C. Legislative Committee Representative for the Calendar Year 2013 (Lisa Bowman)
D. I.U./C.A.T. Board Representative (Term Expires 2014 - Nelson Stoltzfus)
E. P.S.B.A. Representative for the Calendar Year 2013 (Sam Ganow)
F. Personnel Committee (Nelson Stoltzfus, Sam Ganow, Brian Norris)
G. Facilities Committee (Robert Hume, Brian Norris, Nelson Stoltzfus, Shawna Johnson)
H. Policy Committee (Lisa Bowman, Sam Ganow, Shawna Johnson)
I. Finance Committee (Brian Norris, Shawna Johnson, Leon Lapp)
J. Representative to Regional Planning Commission (Lisa Bowman)
K. Representative to the Chester County School Authority (Term Expires 2016 - Nelson Stoltzfus)
L. Education Committee (Brian Norris, Sheri Melton, Lisa Bowman)
6. Resolution Regarding Meeting Times
That in conformance with Act 175 (1974) PA Legislature, the Octorara Area Board of School Directors will meet in Regular Session in the Jr./Sr. High School on the third Monday of each month at 7:30 p.m. and that the Board Work Sessions, open to the public, will normally be held the second Monday of each month at 7:30 p.m. in the Jr./Sr. High School. Executive Sessions will be scheduled before and/or following each Regular and Work Session Meeting. The annual Reorganization Meeting will be held on December 2, 2013 at 7:30 p.m. followed by the December Work Session. The December 2013 Regular Monthly Public Board Meeting will be held on December 9, 2013 at 7:30 p.m.
Approved.
7. Adjourn
Approved.
REORGANIZATION MEETING
December 3, 2012 – 7:30 p.m.
Jr./Sr. High School Multi-Purpose Room
AGENDA
l. Opening Exercises – Dr. Newcome
A. Moment of Silence
B. Pledge of Allegiance to the Flag
2. Call To Order – Dr. Newcome
A. Roll Call
3 absent
B. Asks for nominations for Temporary President
C. Conducts election of Temporary President
Sam Ganow elected Temporary President
D. Turns over Chair to Temporary President
3. Temporary President
A. Reads the list of hold-over Directors into the minutes:
Director // Region// Term Exp.
Samuel Ganow // Region 2 // 2013
John McCartney // Region 2 // 2013
Robert Hume // Region 3 // 2013
Nelson Stoltzfus // Region 3 // 2013
Shawna Johnson // Region 1 // 2015
Brian Norris // Region 1 // 2015
Sheri Melton // Region 1 // 2015
Lisa Bowman // Region 2 // 2015
Leon Lapp, Jr. // Region 3 // 2015
Region 1: Atglen Borough
Borough of Christiana (Lancaster County)
Parkesburg (North)
West Sadsbury Township
Region 2: Sadsbury Township (Lancaster County)
West Fallowfield Township
Region 3: Highland Township
Londonderry Township
Parkesburg (South)
B. Ask for nominations for Board President.
C. Conducts election of Board President.
Lisa Bowman elected President.
D. Turns over Chair to elected Board President.
4. President
A. Asks for nominations for Vice-President.
B. Conducts election of Vice-President.
Brian Norris elected Vice-President.
5. Board President Makes The Following Appointments:
A. Representative to the Lancaster County Tax Collection Bureau for the Calendar Year 2013 (Dan Carsley)
B. Alternative Representative to the Lancaster County Tax Collection Bureau for the Calendar Year 2013 (Kim McCully)
C. Legislative Committee Representative for the Calendar Year 2013 (Lisa Bowman)
D. I.U./C.A.T. Board Representative (Term Expires 2014 - Nelson Stoltzfus)
E. P.S.B.A. Representative for the Calendar Year 2013 (Sam Ganow)
F. Personnel Committee (Nelson Stoltzfus, Sam Ganow, Brian Norris)
G. Facilities Committee (Robert Hume, Brian Norris, Nelson Stoltzfus, Shawna Johnson)
H. Policy Committee (Lisa Bowman, Sam Ganow, Shawna Johnson)
I. Finance Committee (Brian Norris, Shawna Johnson, Leon Lapp)
J. Representative to Regional Planning Commission (Lisa Bowman)
K. Representative to the Chester County School Authority (Term Expires 2016 - Nelson Stoltzfus)
L. Education Committee (Brian Norris, Sheri Melton, Lisa Bowman)
6. Resolution Regarding Meeting Times
That in conformance with Act 175 (1974) PA Legislature, the Octorara Area Board of School Directors will meet in Regular Session in the Jr./Sr. High School on the third Monday of each month at 7:30 p.m. and that the Board Work Sessions, open to the public, will normally be held the second Monday of each month at 7:30 p.m. in the Jr./Sr. High School. Executive Sessions will be scheduled before and/or following each Regular and Work Session Meeting. The annual Reorganization Meeting will be held on December 2, 2013 at 7:30 p.m. followed by the December Work Session. The December 2013 Regular Monthly Public Board Meeting will be held on December 9, 2013 at 7:30 p.m.
Approved.
7. Adjourn
Approved.
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