WORK SESSION
June 10, 2013 – 7:30 p.m.
Jr./Sr. High School Multi-Purpose Room
DISCUSSION GUIDE
1. Moment of Silence
2. Pledge of Allegiance
3. Presentations
A. Budget
Mr. Carsley presented some slides to answer questions from last month.
Benefits are budgeted to increase $996,331 or 13.1%
Detail: Medical ($72,322)
Prescription $ 229,029
PSERS $882,193
Transportation & Tuition to decrease $ 547,476 or 8%
Supplies to increase 7.7%
After using some of the fund balance for the budget, there will be $5.6 million left.
PSERS
13/14 increase $439K
14/15 increase $456K
15/16 increase $485K
Assessed values have declined related to appeals.
Mr. Stoltzfus asked if the budget meets the state funding numbers. Mr. Carsley replied that there was $15,000 difference in the numbers just received & were not incorporated into this report.
4. Visitors’ Comments - Agenda Items Only
None
5. Information Items
None
6. Presentation of Agenda Items for the June 17, 2013, Regular Monthly Public Meeting:
A. That the Octorara Board of School Directors approve the attached resolution adopting the 2013 – 2014 General Fund Budget Expenditures in the amount of $47,492,791.
B. That the Octorara Board of School Directors approve the attached resolution establishing a real estate millage rate of 36.66 mills in Chester County and 27.71 mills in Lancaster County.
The Chester County rate is the SAME as last year. Lancaster County is slightly more due to the rebalancing require by state law.
C. That the Octorara Board of School Directors approve the attached resolution for the 2013-2014 Homestead and Farmstead Exclusion.
D. That the Octorara Board of School Directors approve the following financial institutions and investment firms for financial services during the 2013-2014 school year, in accordance with Section 621 of the School Code:
1. Fulton Bank-depository and investment
2. PA School District Liquid Asset Fund – depository and investment
3. RBC Dain Rauscher, Inc.-investment only
E. That the Octorara Board of School Directors approve the following list of signatories for the designated bank accounts effective July 1, 2013:
General Fund: – President, Vice President, Treasurer, Secretary
Cafeteria Fund: – President, Vice President, Treasurer, Secretary
Official Imprest Fund: - Superintendent, Business Manager, High School Principal, Asst. High School Principal, Board Secretary
(Required 2 signatures)
School Activity Fund: - Building Principal, Building Asst. Principal, Business Manager, Board Secretary
(Required Business Manager signature with one counter signature)
F. That the Octorara Board of School Directors approve the appropriate budget transfers for the year ending 2012-2013 as a result of the annual financial audit. (Note: This is a requirement for the school code to be done prior to June 30th of each fiscal year.)
G. That the Octorara Board of School Directors exonerate any uncollectable tax liens on parcel 0803_00020700.
H. That the Octorara Board of School Directors approve the attached list of salaries for the school district employees for the 2013-2014 school year.
I. That the Octorara Board of School Directors approve the 2013-2014 Legal Services Consultation Agreement between Sweet, Stevens, Katz & Williams LLP and the Octorara Area School District for Special Education Services.
Mr. Ganow thought they had tabled the solicitors. Mr. Carsley stated they need to get a copy from the solicitor by next week.
J. That the Octorara Board of School Directors approve the School Physician Services Agreement between Diamantoni and Associates and the Octorara Area School District for the 2013-2014 school year.
K. That the Octorara Board of School Directors approve Dr. Jeffrey Blair as the school dental consultant for the 2013-2014 school year.
L. That the Octorara Board of School Directors approve the attainment of tenure status for the following professional employees (in accordance with Section 1108 of the current School Laws of Pennsylvania):
Dawn Munion
Matthew Talley
Candice Schwien
Resignation Approvals:
M. That the Octorara Board of School Directors accept, with regret, the resignation of Ms. Claudia Benekam for the purpose of retirement effective June 7, 2013. Ms. Benekam is an instructional support teacher at the Octorara Area Jr. High School. (Hired January 2, 1980)
N. That the Octorara Board of School Directors accept, with regret, the resignation of Ms. Lois Dodd for the purpose of retirement effective June 7, 2013. Ms. Dodd is a sixth grade teacher at the Octorara Intermediate School. (Hired September 15, 1976)
O. That the Octorara Board of School Directors accept the resignation of Ms. Lisa McLaughlin effective June 20, 2013. Ms. McLaughlin is the payroll/benefits coordinator. (Hired March 18, 2013)
Hiring Approvals:
P. That the Octorara Board of School Directors approve the following supplemental contracts for the 2013-2014 school year:
Ben Creighton 7th & 8th Grade Girls’ Soccer Coach 4 pts @ $600 $2,400
Matt Livingood Asst Varsity Football Coach 7 pts @ $600 $4,200
John Tercha Asst Varsity Football Coach 7 pts @ $600 $4,200
Emily Landers 8th Grade Field Hockey Coach 4 pts @ $600 $2,400
The full list of supplemental contracts will be presented in August.
Q. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Amy Steinmetz From M+15 ($62,973) to M+30 ($64,788) Step11 to MAX
Stacey Graham From M+45 ($66,970) to M+60 ($70,062) Step 12 to MAX
Dr. Melton question "to MAX". It was explained that the terminology had changed & this shows how many steps to the maximum.
Ms. Bowman said there will be two additional agenda items for next week. They have been looking at the administrative contracts & several end at the same time. They want to change so there are staggered expiration dates. They renegotiated an extension to Dr. Newcome's contract including the new language. The contract runs until 6/30/2018. He is taking a reduction in salary over the course of the contract. The final year of the contract, his salary is $142,000.
By State law, in order to approve this new contract the Board must first approve his resignation and then re-hire him.
To view Mr. Knickerbocker's scan of the press release:
http://www.scribd.com/doc/147103468/Scan-0028
Mr. Stoltzfus reported on the facilities committee meeting. They looked at the overall insurance for the school property. They added a rider for the ipads/computers for $4,400.
The playground equipment was scheduled to be installed this week dependent on the weather.
The High School renovation is complete.
The High School roof should be started 6/17.
Some samples of water at 3 schools have been high at certain times. They are trying to determine why.
There are 6 parcels in Lancaster County to be taken from the tax rolls. There were some questions and Mr. Carsley will follow-up.
8. Other Items/Concerns
None
9. Visitors’ Comments – General
Mr. Zimmerman wanted to update what they've done toward making the schools safer. They have a website and a flyer was distributed. He thanked the district for putting the flyer on their website (but I couldn't find it.) Approximately 25 families have provided their contact information. Many say they will sign a petition. It is right for the district and people want it. They have asked people to start attending meetings. There was a Senate bill passed to increase funding to schools to hire SRO (school resource officer). The House bill has not yet passed. Parkesburg police had looked at applying for a grant with the school, but it has closed for 2013. Parkesburg did not go ahead with it because the school couldn't guarantee continued funding.
10. Administrator Comments/Announcements
Dr. Newcome commented on Friday's graduation ceremony. He was very appreciative of the work by the custodial & maintenance staff. It turned out very nice. He also thanked the technical people. There were 200 - 250 people in the MPR to watch streaming coverage. He heard it was a positive experience. He thanked the band for giving up their seats to play from the bandroom.He thanked Dr. Rohrer and his staff for taking care of the graduates. It was a dignified and classy event. The audience was as polite & dignified as he's ever witnessed. The students seemed to understand the dignity of the ceremony. There are a lot of young people doing a lot of good things. He was especially pleased with the number of students who stood for taking AP classes, college credits and technical honors.
11. Board Comments
Mr. Olenziak said that the students who participated in Octorara's Got Talent did a fantastic job of entertaining the audience. There were a variety of talents. He was also impressed with the number of graduates who stood for the AP/College Credit/Technical honors. He estimated about 1/3 of students stood.
Mr. Ganow asked Mr. Carsley if they usually get a list of end of year transfers. Mr. Carsley said there isn't usually a list. This is strictly procedural.
Mr. Hume thought graduation was terrific and awards night was exceptional. A great deal of money was handed out. Octorara is a good place to get an education if you want it.
Ms. Bowman responded to Mr. Zimmerman that they are continuing discussions on the SRO. An important element is funding and thanked him for the time he has put into it
She thought graduation was a great night. She thanked the staff and the parents. She thanked Mr. Knickerbocker for his pictures. Lancaster online had a nice article. The students deserver it.
12. Adjournment
Facility Committee Meeting – Monday, June 10, 2013 – 6:00 p.m. in the District Office Conference Room
Executive Session for personnel – Monday, June 10, 2013 – Following the Work Session in the District Office Conference Room
Finance Committee Meeting – Monday, June 17, 2013 – 6:00 p.m. in the District Office Conference Room
Policy Committee Meeting – Monday, June 17, 2013 – 6:30 p.m. in the District Office Conference Room
Next regularly scheduled Board Meeting – Monday, June 17, 2013 – 7:30 p.m. in the Jr. High School Multi-Purpose Room
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