Work Session 02/08/2010

OCTORARA AREA SCHOOL DISTRICT

WORK SESSION
February 8, 2010 – 7:30 p.m.
Middle School Multi-Purpose Room

DISCUSSION GUIDE

1. Lord’s Prayer

2. Pledge of Allegiance to the Flag

3. Roll Call

1 absent

4. Visitors’ Comments - Agenda Items Only

None.

5.Presentations:
A.Food Service Audit Report – Linda Neff

Linda Neff went over the findings from the Food Service Audit. It is the first one Ms. Neff has been directly involved in. There were some minor citations (one of which included the amount of peanut butter that is to be placed in a sandwich).

There is no follow-up visit scheduled, so that is good.

She is putting together a student advisory group to help the menus be more to the liking of the students, as long as they are within the guidelines set by the USDA.

Mr. McCartney had a few questions. Mrs. Bowman asked how long the audit took place. Ms. Neff replied that it was 3 days. Mr. Norris stated that his children have complementary things to say about the school lunches. Mrs. Bowman noted that the comments in the audit were good.

B.Budget – Dan Carsley

Let me note here that everything talked about was for discussion purposes at this time. None of what has been discussed has been approved or will even really be considered.

Dr. Newcome started the budget discussion. With the expenses currently in the budget, we are starting with a deficit of $3.4 million.

If the district makes the assumption that they raise the millage to the maximum permitted by law & use the exemptions to the full extent, then given the balancing of the mills between Chester & Lancaster counties; Chester County would increase 2.4 mills and Lancaster County would remain the same. That would still leave a deficit of $2.7 million.

Currently in the budget are items that were deleted from the budget last year (things that really should be in the budget):

• $ 100,000 for grade level chairs, department chairs, etc.
• Put in the full building level budgets & then decreased by 10% = $70,000. (Last year’s budget had a decrease of 20%)

State Revenue is projected as flat – no information yet from Harrisburg. They expect approx. $200,000 additional funding (maybe).

Decrease energy consumption 10% ($15,000).

Looking at transportation – trying to find a way to decrease buses – but they are currently in a situation where they may have to add a bus.

Looking at multiple strategies for Salaries & Benefits. The Administration and the Board need a philosophical discussion concerning this. Should they fill retiree positions? For the rest of this year, if anyone leaves, the building administrator will need to meet with the Superintendent to determine if there is something that can be done other than automatically posting the position.

They expect revenues to be up some. They were talking about reserves here ($500,000 - $750,000) - which in non-school world isn’t really revenue.

After all of this, there is still a $1.4 million deficit.

Dr. Newcome distributed to the Board a list of “Bad Ideas & Things We’ve Never Done Before”
-No raises for non-contract employees
-eliminate Summer Reading program
-eliminate summer Kindergarten outreach
-eliminate pre-school visits to Kindergarten
-eliminate conferences & travel not funded by grants
-eliminate professional development not funded by grants
-limit vo-tech admittance
-sell advertising on the district website
-close buildings by 6 p.m. (unless it is a school activity – sports in the afternoon)
-discontinue all extra-curricular activities (Dr. Newcome emphasized that he doesn’t want to ever have to mention this one again –but felt he had to list it).
-short-term rolling furloughs for 12-month contract employees.

Mr. Norris asked what the savings would be for these “Bad Ideas”. It is difficult to evaluate them without numbers attached. They can’t even be discussed without that information. He stated that everyone needs to work together on this budget. They need help & ideas.

Dr. Newcome said he is looking for direction from the Board. If there is anything that is considered “sacred”, the Board needs to let him know so they don’t take time looking at it.

Mr. McCartney had a question about transportation. He wanted to know about safety issues they had to consider. Is there a possibility of consolidating bus stops.

Dr. Newcome said that there may not be any savings in that. You don’t want to create large groups of unsupervised students. There is also a timing issue.

Mr. McCartney stated that he was looking at it from a fuel consumption standpoint. That if there were less starting and stopping, it could save fuel.

Mr. McCartney asked if they eliminated students from going to Vo-tech what would happen to them. Dr. Newcome said that 75-80 students would need to be re-absorbed back into the high school on a full-time basis. It would slightly increase class sizes.

Mr. Norris asked how many would drop out if they couldn’t go to vo-tech. Dr. Newcome didn’t think that many would. The requirements to get into vo-tech are high and these aren’t students who were at risk of dropping out.

Mr. Carsley said it costs approx. $1.1 million to send students to vo-tech (approx. $16,000 per student).

Mr. McCartney asked if there was any follow-up after graduation to see if those students go into the fields in which they were enrolled.

Dr. Newcome stated that the guidance counselors may have some informal information, but nothing formal.

Mr. Rohrer said that in his experience, most of these students do go into those fields because they know what they want to do.

Dr. Newcome said he would see if there was any data.

Mr. Stoltzfus said that from the meetings he attends at the I.U., that there is a demand for the students attending vo-tech.

Mr. Stoltzfus asked if we were soon getting any information from Harrisburg. Mr. Carsley replied that the first run should be out this week.

There was a question about the county assessment numbers. Mr. Carsley continues to receive reports from the county. Assessments are down about $6 million compared to when last year’s tax bills were calculated (approx. $200,00 from the bottom line). He is waiting for information from Lancaster County.

Mrs. Bicking questioned why the Chester County millage is increasing & Lancaster County’s is staying the same. Mr. Carsley said it was due to “rebalancing”.

Mrs. Bicking said that before the Board & the Administration dare ask non-contract employees to not have a raise, why can’t we go to the union and ask that they take a little less this year – for example, if the increase is 3%, ask that they take 2.5%.

Mr. Hume thinks that the Board may be a little too close to the situation and may be a little out of touch with the community. He said there is a district that put together a community tax task force to look at the budget. (West Chester). He also had a list for the superintendent of items to look at in the budget.

Mrs. Bowman said the Board is open to suggestions. She also stated that Octorara is not alone this year.

Dr. Newcome said that he hadn’t asked the Board this year if they wanted additional community involvement as they haven’t asked for it the past few years. He said there could be an additional community meeting.

He would like to invite Chester County2020 for a “community conversation”. Although this would not be specific to the budget, it would probably be part of the conversation.

 http://www.cc2020.org/

Ms. Bowman believes it is important for the community to understand that the district is starting with a $3 million deficit.

Mr. Malone said he wasn’t sure what could be done to decrease transportation costs. Mr. Carsley informed the Board that he would be meeting with Althouse Transportation to look at some buses that have lower numbers. Dr. Newcome said that everyone must be aware that there are consequences to making changes… a student that currently rides the bus for 25 minutes could end up riding the bus for 45 minutes.

Mr. Carsley said we have several roads with hazardous walking conditions according to PennDot. The limit for elementary student walkers is 1.5 miles and secondary student walkers is 2.0 miles. However, both Highland Rd. and Rt. 41 are considered hazardous roads for walking – so no students are permitted to walk.

Mr. Norris brought up the amount of time teachers spend out of the classroom at meetings & the amount we pay for substitutes. He wanted to know how frequently it happens.

He also is worried about community involvement in the budget process. He doesn’t think they should be looking at individual line items.

Mrs. Bicking thinks there should be employee suggestions.

Mr. Carsley stated that healthcare costs continue to rise. There have been $1.4 million in claims this year. The budget is $2.1 million. There have been a couple of significant claims. If you take those out, we are still over last year by $300,000.

Dr. Newcome addressed Mr. Norris’s question about substitutes. He explained that the Federal agenda seems to be changing the profession of teaching. He sees the future where the professional is not in the classroom, but out of the classroom looking at data. They can’t do that while in the classroom. If staff is doing the data analysis, then they can’t be in the classroom. Mr. McCartney suggested that we need data analysts. Dr. Newcome said that in this case, the people analyzing the data need to be able to transfer the conclusions to the classroom. Dr. Bishop stated that they need to be able to teach the kids & know if they are learning – and if they aren’t learning, what to do. So, she feels the teachers need to be the data analysts.

Mr. Stoltzfus said that adding any new programs is out of the question.

Dr. Newcome thanked everyone for their comments.

Mrs. Bowman encouraged the public to come out the meetings.

Information Items:
7. Presentation of Agenda Items for the February 15, 2010 Regular Monthly Public Meeting:

A. That the Octorara Board of School Directors approve the proposed preliminary budget for the 2010-2011 fiscal year and allow the administration to apply for Act 1 exemptions.

This is just the starting point.

Hiring Approvals:

B. That the Octorara Board of School Directors approve the employment of Ms.Melissa Rapp as a bus aide at the Octorara Intermediate School at the rate of $9.65 per hour effective February 1, 2010. (Ms. Rapp is currently employed by the district as a lunch/playground aide. She is replacing Billie Lynn Stanley who resigned.)

C. That the Octorara Board of School Directors approve the employment of Ms. Catherine Mundy as a mid-range substitute English teacher at the Octorara Area High School effective February 1, 2010 through June 11, 2010 at the rate of $140 per day. (Ms. Mundy is replacing Jennifer Watson who is on child-rearing leave.)

D. That the Octorara Board of School Directors approve the employment of Ms. Dawn Munion as a mid-range substitute math teacher at the Octorara Area High School effective January 4, 2010 through March 30, 2010 at the rate of $140 per day. (Ms. Munion is currently an approved substitute for the District and is replacing Melissa Carrodo who is on medical leave.)

E. That the Octorara Board of School Directors approve Ms. Cheryl Coughlin as a volunteer swim coach for her child. She will be representing Octorara Area High School in Chesmont League swim meets on an exhibition basis when there is a lane available at the meets.

Ms. Bowman asked Mr. Weagley if we only have one person on our swim team. Mr. Weagley stated that there are currently 3 and that we don’t officially have a swim team. These individuals compete when they can. They are eligible to qualify to districts.

F. That the Octorara Board of School Directors approve the following supplemental contracts for the 2009-2010 school year:
Dean Bicking OIS Technology Coordinator 2 points @ $545 $1,090
Drew Duggan OIS Academic Comp Advisor 2 points @ $545 $1,090

The OIS Academic Comp Advisor is actually for Envirothon.

G. That the Octorara Board of School Directors approve the following substitute teachers for the 2009-2010 school year:
Alicia Ivey (Elementary)
Laura Stewart (Elementary)
Kelley Ternahan (Elementary, ESL)
Beth Vattelana (Special Education, Elementary)
Melissa Weathers (Elementary, Reading Specialist)

H. That the Octorara Board of School Directors approve the following substitute support staff for the 2009-2010 school year:
Amy MacDonald (Instructional Assistant, Lunch Playground Aide, Nurse Aide, Library, Secretary)


I. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Drew Baumgardner From M+15 ($57,535) to M+30 ($59,524) Step 7
Shawna McAllister From M+15 ($55,181) to M+30 ($57,349) Step 4
Dena Schott From M+30 ($60,974) to M+45 ($63,750) Step 9

8. Facilities Committee Report

Mr. Stoltzfus gave the report. The HS renovations are going well. There are still a few punch list items on the additions. They found more asbestos on pipes in an area being renovated. He expects that they will find more as the project progresses. There will be change orders to take care of this.

They are still looking at alternatives to replacing the Middle School roof.

He’s recommending that they move forward with the upgraded cabling for the TV studio. They will probably end up getting some sort of credit.

They are still working on the fire system.

They are still looking at the offer on the cell tower.

Mr. Weagley is asking for $1000 for a mat for the long jump.

Dr. Newcome stated that they had run out of time at the facilities meeting and Mr. Norris had something he wanted to bring up.

Mr. Norris deferred to Mr. Haller (OIS Principal). They found a piece of playground equipment they would like to install.

9. Other Items/Concerns

Dr. Newcome said that there is a focus group put together for the Math report. He invited Board members to attend as observers.

He wanted to further explain the Chester County 2020 community conversation. This group will be holding a farming conference at the high school. He would like them to do one of their community conversations in the district. He said that Unionville had held one. He would like a group of municipal leaders, parent organization groups, etc. to attend. He would like from the board a list of people who should be there. He would like the Board and Administration to attend in the role of observer and maybe answer questions.

He had distributed disciplinary reports to Board members and mentioned the meetings Mr. Weagley had been holding with booster & community organizations.

There is an afterschool Arts & Crafts activity being held for 1st & 2nd grade students. There is a cost involved. He wanted to inform the Board of this and if they want it on the agenda for approval, he will see that it is place there.

Ms. Bowman thanked Mr. Weagley for his involving the community. She thinks the Chester County 2020 is a great idea.

Chloe Dean (Student Representative) wanted to give an update on the Braves statue. A fund was set up in the 06-07 school year. There have been some donations & a fund raiser is planned. There is currently $ 6,437 in the account. The statue cost $25,000. They will be holding a brick fund raiser. The price is to be determined. Student Council has also been holding Nickel Days for Doctors Without Borders for the Haitian earthquake and have raised some money for that.

Mr. Malone said he believes that the statue honors the area’s heritage.

10. Visitors’ Comments – General

Ellen Brown thanked the District for placing budget information on the District website.

11. Board Comments

Mr. Norris complemented Mr. Harner (OES Principal) on the nice newsletter they distributed. He had a question about he drastic increase in absences from Aug-Nov over prior years. Mrs. McNamara said that there was a lot of flu, pneumonia and strep this year.

There were some questions about the discipline reports.

Mrs. Bowman thanked the maintenance department & bus drivers for school opening today.

12. Adjournment

Facility Committee Meeting – Monday, February 8, 2010– 6:00 p.m. in the Octorara District Office Conference Room

Executive Session for personnel Monday, February 8, 2010– following the Work Session in the Octorara District Office Conference Room.

Policy Committee Meeting – Monday, February 15, 2010 – 6:30 p.m. in the Octorara District Office Conference Room

Next regularly scheduled Board Meeting – Monday, February 15, 2010 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room

Octorara School Board Meeting 07/20/2009

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
July 20, 2009 ­ 7:30 p.m.
Octorara Intermediate School Library

AGENDA

l. Lord's Prayer
2 .Pledge of Allegiance to the Flag
3. Roll Call

2 absent

4. Approval of Minutes from the Work Session of June 8, 2009 and the Regular Meeting of June 15, 2009.

5. Presentations:

None

6. Information Item:

None

7. Treasurer's Report:
A. That the Octorara Board of School Directors approve the General Fund Report for period ending June 30, 2009.

Mr. Carsley reported for Mr. Malone.

8. Business Manager's Report:
A. Approval of Bills for Payment

Mr. Carsley gave the report.
Mr. Norris questioned the Travel & Conference Expenses as to whether they were funded with Title I funds. The answer is ‘yes’.
He also questioned the capital expenditure to M&N Towing – this was for boxes for High School teachers to pack contents of their rooms.

Approved.

9. Visitors' Comments - Agenda Items Only

None

10. Recommended Action Items: (Italicized items are new, they were not on the July 13, 2009 agenda.)
A. That the Octorara Board of School Directors approve the attached resolution to approve a lease between the Chester County Intermediate Unit and the Chester County School Authority for the Proposed Technical College High School Project in Downingtown.

Approved.

B. That the Chester County Vocational Technical School Board members approve the attached resolution to approve selection of a site and authorize seeking state reimbursement and other funds for the Proposed Technical College High School Project in Downingtown.

Mrs. Hardy stated that this needs a roll-call vote.

Mrs. Bicking – Yes
Mrs. Bowman – Yes
Mr. Ganow – Yes
Mr. Mango – Yes
Mr. Norris – Yes
Mr. Stoltzfus – Yes
Mr. Hershey - Yes

C. That the Octorara Board of School Directors accept the Audit Report from Trout, Ebersole & Group for the Lancaster County Tax Collection Bureau for the year ended December 31, 2008.

Approved.

D. That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Primary Learning Center.

Approved.

E. That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Elementary School.

Approved.

Resignation Approvals: F. That the Octorara Board of School Directors accept, with regret, Ms. Vera Graham's resignation as a cafeteria employee at the Octorara High School effective June 25, 2009. (Hired September 2002)

Approved.

G.That the Octorara Board of School Directors accept, with regret, Ms. Deanna Funk's resignation as Junior Varsity Volleyball Coach effective immediately.

Approved.

H.That the Octorara Board of School Directors accept Ms. Heather Hoxter's resignation as Junior Varsity Field Hockey Coach effective immediately. (Hired August 2008)

Approved.

Hiring Approvals:

I.That the Octorara Board of School Directors approve the employment of the following substitutes for the Summer Reading Program: Denyce Copeland at a rate of $13 per hour Nancy Perks at a rate of $13 per hour Joan Agen at a rate of $22 per hour Katie Dikun at a rate of $22 per hour

Approved.

J.That the Octorara Board of School Directors approve the employment of Ms. Doreen Creighton as a half-time K-8 Math Coach for the 2009-2010 and 2010-2011 school years to be funded by Title I Stimulus Funds. Ms. Creighton is currently employed as a half-time Math Coach through Title I Grant Funding. Ms. Creighton's additional half-time salary will be $22,147 which is Step 3 of the Bachelor's Scale. (This is a two-year half-time position in addition to her current approved half-time position.)

Approved.

K.That the Octorara Board of School Directors approve the employment of Ms. Kristin Lauer as an ESL teacher for the Octorara Primary Learning Center and the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Lauer's salary will be $43,741 which is Step 1 of the Bachelor's Scale effective August 26, 2009. (Replacing Sarah Smoker who resigned.)

Approved.

L.That the Octorara Board of School Directors approve the employment of Ms. Terry Kelleher as Girl's Varsity Cheerleading Coach at the Octorara High School for the 2009-2010 season. Ms Kelleher currently serves as the Girl's Junior Varsity Cheerleading Coach. (Replacing Kelli Dague.)

Approved.

M.That the Octorara Board of School Directors approve the employment of Mr. Christian Taylor as Head Cross-Country Coach at the Octorara High School for the 2009-2010 season. (Replacing Elizabeth Bushong who resigned.)

Approved.

N. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Fran Bonfanti From B ($45,125) to B+15 ($50,165) Step 6
Jill Bright From M+60 ($75,294) to D ($80,297) Step 16
Tim Ergler From B ($44,295) to B+15 ($47,579) Step 3
Sandy Evans From M+60 ($68,296) to D ($75,396) Step 11
Jennifer George From B+15 ($51,027) to M ($52,807) Step 7
Margaret Michell From M+30 ($60,249) to M+45 ($62,975) Step 8
Christine Miller From B+15 ($48,441) to M ($50,301) Step 4
Sarah Roenigk From M+15 ($58,320) to M+30 ($60,249) Step 8
Dave Baker From M+45 (68,309) to M+60 ($71,095) Step 13

Approved.

O. That the Octorara Board of School Directors approve the contract between Mr. Scott Rohrer and the Board of Education effective July 1, 2009 through June 30, 2012.

Approved.

P.That the Octorara Board of School Directors approve the employment of Ms. Lisa Nunemaker as a permanent Instructional Assistant at the Primary Learning Center at a salary of $10.65 per hour effective August 2009. Ms. Nunemaker is currently employed in this position as a long term substitute.

Approved.

Q.That the Octorara Board of School Directors approve a salary adjustment for Ms. Lisa Scanish to $35,993 effective July 1, 2009.

Dr. Newcome stated that this was missed in the June salary adjustments.
Approved.

R. That the Octorara Board of School Directors approve a salary adjustment for Ms. Judy Lion to $13.45 per hour effective July 1, 2009.

Dr. Newcome said that this was also missed in the June salary adjustments.
Approved.

S.That the Octorara Board of School Directors approve the attached Letter of Agreement between Pressley Ridge and the Octorara School District for the Employee Assistance Program.

Approved.

T.That the Octorara Board of School Directors approve the attached activity fund request for the Octorara High School Ski/Snowboard Club.

Mr. Ganow asked if this was something new. Mr. Rohrer said that it wasn’t new, but hadn’t had someone to organize for a while.

U.That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Middle School.

Approved.

V.That the Octorara. Board of School Directors approve the following change orders to Lobar Inc. for the High School Addition and Renovation Project:
Change Order 401-09 $1,897.35 Add insulation to B wing classroom.
Change Order 401-10 $8,830.00 Add projection screens.

Approved.

W.That the Octorara Board of School Directors approve Ms. Connie Good's request for unpaid Family Medical Leave for the purpose of childrearing from approximately December 17, 2009 to December 23, 2009. Ms. Good is a secretary to the Assistant Superintendent.

Dr. Newcome said that Ms. Good is using sick leave for the remainder of her time.
Approved.

X.That the Octorara Board of School Directors approve the employment of Mr. Mark Prokay as an Assistant Football Coach at the Octorara High School for the 2009-2010 season. (This is a new position.)

Mr. Norris asked if this was budgeted and asked where the points were.
Dr. Newcome stated that it was 7 points.
Mr. Ganow made a comment about the 7 points.
Approved

Y. That the Octorara Board of School Directors approve the employment of Ms. Stephanie Buohl as a 7thGrade Girl's Soccer Coach at the Octorara Middle School for the 2009-2010 season. (Replacing Kaj Miller who resigned.)

Approved.

Z.That the Octorara Board of Education approve the employment of the following substitutes for the Summer Reading Program at $22 per hour:
Nicole Glass
Marjory Zajac

Approved.

11. I.U./C.A.T. Board Representative's Report

Mr. Mango thanked the Board for approving the new building. If any Board members have any questions, they are to let him know.

12. Old Business
Dr. Newcome said that the Middle School lot is ready for a wearing course. Because of the price of oil has come down, the district will receive a $12,000 credit. The district will eventually receive an additional $20,000 credit for the top coat. Dr. Newcome recommends that the District moves forward with this. It will be on the agenda for next month.

Mr. Norris is worried about moving the pods out after this is complete. Dr. Newcome said that precautions are being taken.

Mr. Mango asked if this needed to be approved tonight.

The Board proceeded to vote & it was approved.

Dr. Newcome then presented an outline of the Activity Fee. He said that there would be public notification. All coaches of fall sports have been notified & they are to notify the athletes. It is also on the school website and there will be a mass telephone announcement.

He stated that Band &Chorus are included.

Mr. Norris is against Band & Chorus being included.

Dr. Newcome said that the policy committee had been working on the Use of Facilities policy. It will be broken down into three (3) categories: School, Non-profit Community & Non-profit Non-Community. They divided which groups go into which category.

Mr. Norris questioned one of the line items.

Mr. Ganow had a comment about the Liability Insurance requirements. He felt that the District should be named as an additional insured.

Mr. Norris was concerned that most groups for the fall have already set fees & have registrations complete.

Mr. Mango feels that this should go before the groups affected to determine the impact to their budgets.
Mr. Stoltzfus asked if there are records of who used what. Dr. Newcome said that there are.

Mr. Norris wanted clarification concerning the amounts…are they for a day, week, season, per field, etc. Dr. Newcome said that had not been determined yet. Mr. Norris would like to see a graduated scale.

13.New Business

14.Other Items and Announcements
Ellen Brown had several questions/comments. The first concerned the activity fee. Since an activity is required for graduation and students now have to pay for activities, doesn’t this make their education no longer free? She also asked if the requirement was an Octorara requirement or a State requirement. There wasn’t an answer to this question. Mr. Rohrer did state that community service counts as an activity.

Ms. Brown also commented that any student who wanted to be a music major in college was going to be charged, but someone who wants to be a chemist won’t be.

Next Ms. Brown questioned how they determined which groups got put into each category. For example, the Octorara Soccer Club is a non-profit which could be considered a community organization because there are opportunities for all ages to play soccer, not just school age children. She also wanted to know what the groups were going to get for their payment. Would the fields be cut & lined? Currently, the soccer club does their own lining, etc.

Sandy Reel asked what is on the list of activities. Dr. Newcome stated athletics, chorus and band. Ms. Reel wanted to know how they determined that band & chorus should be on the list, since they are both classes. Mr. Rohrer said it was the additional cost for travel. Ms. Brown questioned this, as she thought that band boosters paid for the buses for the parades. Apparently, they don’t pay for all of them. Ms. Reel stated that Chorus doesn’t really go anywhere. Dr. Newcome was going to check on the parades being mandatory for band. They may have to take band off the list or make the parades not mandatory.

Joanne Moore asked if there would be guaranteed playing time for sports? Dr. Newcome said “no”. Ms. Moore stated that therewould be parents who would expect that if they are paying.

Ms. Reel said that she has heard that it is a concern of the coaches.

Judy Stuehrmann asked about the anticipated revenue from the activity fee. Dr. Newcome said it is about $20,000.

Mr. Hershey said there were strict guidelines from the Board to keep taxes down.

Dr. Newcome gave a brief history of the activity & facilities fee. They will track to determine effectiveness.

15. Board Comments
Ms. Bowman feels that if there is an activity fee then outside participation for band & chorus should not be mandatory. She also thinks that booster clubs should look at their priorities & perhaps instead of purchasing jackets and having banquets, they should subsidize the activity fee.

Mr. Mango wondered if all of this was worth $20,000. What is the administrative cost to track it.

Mr. Norris wanted to recognize the passing of Jack Handy – a long time supporter of the District.
16. Adjournment

Facility Committee Meeting ­ Monday, August 10, 2009 ­ 6:30 p.m. Octorara Intermediate School Faculty Room

Policy Committee Meeting ­ Monday, August 17, 2009 ­ 6:30 p.m. Octorara Intermediate School Faculty Room

Next regularly scheduled Work Session ­ Monday, August 10, 2009 ­ 7:30 p.m. Octorara Intermediate School Library

Executive Session for Personnel will be held following this meeting in the Octorara Intermediate School Faculty Room.

Octorara School Board Meeting 06/15/2009

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
June 15, 2009 ¬ 7:30 p.m.
Octorara Intermediate School Library


AGENDA

l.Lord's Prayer

2.Pledge of Allegiance to the Flag

3.Roll Call
1 absent

4. Minutes:

Approve the following minutes from the Work Session of May 11, 2009

Approve the following minutes from the Board Meeting of May 18, 2009
approved

5.Presentations:
none

6. Information Item:
none

7. Treasurer's Report:
A.That the Octorara Board of School Directors approve the General Fund Report for period ending May 31, 2009.

Mr. Malone gave the Treasurer’s report.
approved

8. Business Manager's Report:
A.Approval of Bills for Payment

Mr. Lee gave the Business Manager’s report
Mr. Mango asked if the scholarships were “pass-throughs”. Mr. Lee responded that they are.
Approved.

9. Visitors' Comments ¬ Agenda Items Only
Judy Stuehrmann had questions concerning the Asst. Superintendent position up for approval tonight. She wanted to know the following: Would Mr. Rohrer still be principal of the High School? If so, how would that work out for the High School? What are his qualifications? Is it a new position?
Dr. Newcome replied that Mr. Rohrer has 7 years experience as a High School Principal. He initiated “pathways” in his former district and they are being implemented here. The job was not officially open and would not have been filled had Mr. Rohrer not agreed to act in both capacities. The High School should not suffer.
Pam Meek asked how the public was made aware of the budget, etc. She was concerned about the elimination of the language program for 5th and 6th grade.
Mr. Hershey responded that the process is ongoing & is included in the minutes.
Mr. Malone stated that as soon as one budget is approved, the next one is started.
Mr. Ganow said that it is all done in public meetings.
Ms. Meek hoped that a little more effort could be given to make the public aware.
Dr. Newcome stated that the minutes are posted on the website after approval. They are behind about a month. The language program was discussed in the Dec/Jan timeframe.
Mr. Stoltzfus said that the board meetings are publicized by law.

10. Recommended Action Items:
(Italicized items are new, they were not on the June 8, 2009 agenda.)

A. That the Octorara Board of School Directors approve Ms. Sarah Roenigk's request for sabbatical leave for the first semester 2009-2010 school year for professional development. Ms. Roenigk is an Art teacher at the Octorara High School.

approved

B. That the Octorara Board of School Directors approve the attached resolution adopting the 2009 ¬ 2010 General Fund Budget Expenditures in the amount of $44,021,839.

Mr. Hershey thanked everyone involved in the budget process. There was a lot of hard work involved and he appreciates the effort.
Mr. Ganow thinks the budget is too high, but that cuts also went too deep. It is an acceptable compromise.
Mr. Hume said there were an unbelievable amount of cuts. We don’t have the funding to give what is needed. He commends the administration for what they have done.
Roll Call:
Mrs. Bicking Yes
Mrs. Bowman Yes
Mr. Ganow Yes
Mr. Hume Yes
Mr. Malone Yes
Mr. Mango Yes
Mr. Stoltzfus Yes
Mr. Hershey Yes

Approved.

Dr. Newcome commented that it was a difficult budget season. They are already in the planning stages for next year.

C. That the Octorara Board of School Directors approve the attached resolution establishing a real estate millage rate of 32.23 mills in Chester County and 27.68 mills in Lancaster County.

approved

D. That the Octorara Board of School Directors approve the following financial
institutions and investment firms for financial services during the 2009-2010 school
year, in accordance with Section 621 of the School Code:

1. Fulton Bank - depository and investment
2. PA School District Liquid Asset Fund - depository and investment
3. PA Local Government Investment Fund - investment only
4. RBC Dain Rauscher, Inc.- investment only
5. Sovereign Bank - investment only

approved

E.That the Octorara Board of School Directors approve the following list of signatories for the designated bank accounts effective July 1, 2009:

General Fund: ¬ President, Vice President, Treasurer, Secretary
Cafeteria Fund: ¬ President, Vice President, Treasurer, Secretary
Fitness Center Fund: ¬ President, Vice President, Treasurer, Secretary
(Required 3 Signatures)

Official Imprest Fund: - Superintendent, Business Manager, High School Principal,
Asst. High School Principal, Athletic Director, Board Secretary
(Required 2 Signatures)

School Activity Fund: - Building Principal, Building Asst. Principal, Business
Manager
(Required Business Manager signature with one counter signature)

Approved

F. That the Octorara Board of School Directors approve the appropriate budget transfers
for the year ending 2008-2009 as a result of the annual financial audit. (Note: This is a requirement for the school code to be done prior to June 30th of each fiscal year.)

approved

G. That the Octorara Board of School Directors approve the attached list of salaries for
school district employees for the 2009-2010 school year.

approved

H. That the Octorara Board of School Directors appoint the following facilities to
provide school health services for the 2009-2010 school year:
Brandywine Valley Family Care
County Line Medical Center

approved

I. That the Octorara Board of School Directors approve Dr. Jeffrey Blair and The
Coatesville Dental Clinic as the school dental consultants for the 2009-2010 school
year at a rate of $90.50 per session: ($.50 increase from 2008-2009)

approved

J.That the Octorara Board of School Directors approve a price change for student lunches at the High School for the 2009 ¬ 2010 school year to $2.50. (See attached memo.)

approved

K.That the Octorara Board of School Directors approve the submission of Part H of PLANCON for the High School Renovation and Addition Project. (Project Financing)

approved


L. That the Octorara Board of School Directors approve the change order to Bristol Environmental, Inc, in the amount of a credit of $12,500 for the Asbestos Removal contract of the High School Renovation and Addition Project. (This information was presented to the Facilities Committee.)

approved

M. That the Octorara Board of School Directors approve the attached MOU (Memorandum of Understanding) with the OAEA (Octorara Area Education Association). ¬ Relating to revision of the HRA Plan for retired professional employees.

approved

N.That the Octorara Board of School Directors approve an agreement with Tri- Star/Systems for the administration of the HRA Plan for retired professional employees.

approved

O.That the Octorara Board of School Directors approve the attached revised Position
Descriptions for the Octorara District Office.

approved

Resignation Approvals:
P.That the Octorara Board of School Directors accept Ms. Elizabeth Bushong's
resignation as a Head Cross Country and Head Track and Field coach effective June 1, 2009.

approved

Q.That the Octorara Board of School Directors accept Ms. Anita Ungerbuehler's resignation as a Learning Support teacher at the Octorara Elementary School effective June 5, 2009. (Hired August 2008)

approved

R.That the Octorara Board of School Directors accept Ms. Christine Chilson's resignation as a Lunchroom/Playground Supervisor at the Octorara Intermediate School effective May 14, 2009. (Hired August 2008)

approved

Hiring Approvals:
S.That the Octorara Board of School Directors approve the following substitute teachers for the 2008-2009 school year:

Jennifer Locke (English)
Amanda Lenton (Elementary)

approved

T.That the Octorara Board of School Directors approve the following substitute cafeteria employee at a rate of $8.00/hour for the 2008-2009 school year:
Margaret Hanning

approved

U. That the Octorara Board of School Directors approve the following supplemental
contract for the 2008-2009 school year:

Patrick Lauletta Mentor for E. Sifford 2 points @ $520 = $1040
Drew Reynolds Assistant Marching Band Director 3 points @ $520 = $1560

approved

V.That the Octorara Board of School Directors approve the employment of Ms. Judy Lion as a Personal Care Assistant for the Summer Reading Camp. Ms. Lion's hourly rate will be $10.90 from June 22, 2009 through June 30, 2009 and will increase to $11.45 from July 1, 2009 through July 23, 2009. (Ms. Lion is currently a Title I Reading Assistant at the Octorara Middle School.)

approved

W. That the Octorara Board of School Directors approve the employment of Ms. Tara Pitts as a Family and Consumer Science teacher, pending completion of employee related documents required by law and the district, at the Octorara High School. Ms. Pitts' salary will be $43,741.00 which is Step 1 of the Bachelor's Scale effective August 26, 2009. (Replacing Virginia Hartsfield who resigned.)

approved

X.That the Octorara Board of School Directors approve the employment of Ms. Charlotte Bridges as an ESL Instructional Assistant, pending completion of employee related documents required by law and the district, at the Octorara Primary Learning Center and Octorara Elementary School. Ms. Bridge's hourly rate will be $9.65/hour effective August 31, 2009. (Replacing Rana Watterson who resigned.)

approved

Y.That the Octorara Board of School Directors approve the appointment of Mr. Scott Rohrer as Assistant Superintendent for Secondary Education grades 7 through 12 effective July 1, 2009 through June 30, 2012.

approved

Z.That the Octorara Board of School Directors approve the employment of Ms. Sharon Richey as a Learning Support Assistant for the Summer Literacy Camp. Ms. Richey's hourly rate will be $10.30 from June 22, 2009 to June 30, 2009 and will increase to $10.85 from July 1, 2009 through July 23, 2009. (Ms. Richey is currently a One-on-One Assistant at the Octorara High School.)

approved

AA. That the Octorara Board of School Directors approve the following Summer EAP Tutoring teachers at a rate of $30.00/hour:
Sarah Callaway
Roberta Souders
Roxanne Sockoloskie
Anita Ungerbuehler
Melanie Johnson
Doris Klein ¬ at a rate of $26.00/hour

Mr. Ganow asked why Ms. Klein is at $26/hr. Mrs. Hardy replied that she is new this year.
approved.

BB. That the Octorara Board of School Directors approve the employment of Ms. Sandy Mazzagatti as an itinerant teacher effective August 26, 2009. This will be an 80% contracted position based on Step 14 of the Master's Scale at a salary of $49,108. (Ms. Mazzagatti presently serves as an itinerant teacher in the Octorara Area School District as a contracted employee with the Chester County Intermediate Unit.)

Mr.Ganow questioned Step 14. Dr. Newcome explained that Ms. Mazzagatti will be working 80% of a 189 day contract. She is currently employed by the I.U. and is working at Octorara. It is cheaper for us to employ her directly.
Approved.

CC. That the Octorara Board of School Directors approve the following individuals to be paid 1 point ($545.00) as Pathway Coordinators. These funds are allocated from the Regional Career Educational Partnership grant for the 2008-09 school year. They are:


1. Business, Marketing, Finance, & Information Technology Andrew Napolitano
2.Arts & Communication Rachel Minnich
3. Social & Human Services Scott Conaghan
4.Engineering, Industrial Technology, & Agriculture Charlie Graydus
5. Science & Health Valerie Guiseppe

Mr. Ganow asked to be reminded what this is. Mr. Rohrer explained it is to promote connection to businesses and community – support curriculum.
Mr. Hume stated he has reviewed the pathway information and it looks beneficial.
approved


DD.That the Octorara. Board of School Directors approve the following change orders
to Lobar Inc. for the High School Addition and Renovation Project:

Change Order 401-07 $2,475.69 To revise door hardware and frames schedule.
Change Order 401-08 $4,786.37 To replace existing fire hydrants.

approved

EE. That the Octorara Board of School Directors approve the following High School EAP
Reading Tutors. (These are year to year positions based on receiving funds from the EAP Grant):
Mary Wallett at a salary of $48,630 which is Step 2 of the Master's Scale.
Jessica Hammond at a salary of $44,018 which is Step 2 of the Bachelor's Scale.
approved

FF. That the Octorara Board of School Directors approve Ms. Joanna Bowder's request for
unpaid Family Medical Leave for the purpose of childrearing from approximately November 24, 2009 to February 1, 2010. Ms. Bowder is a Reading Specialist at the Primary Learning Center.

Approved

GG. That the Octorara Board of School Directors approve the 2009-2010 handbook for the Octorara Intermediate School (Attached)

Dr. Newcome noted that a cover letter was attached to explain the changes. There were revisions to discipline levels, dress code, testing dates, etc.
Mr. Hume questioned if there was enough money for the handbooks in the budget. Dr. Newcome stated that there was.
Approved.

HH. That the Octorara Board of School Directors approve a change in salary for Karen Williamson for the Summer Outreach Program from $22 to $24 per hour. Ms. Williamson was approved as a substitute at the May 18, 2009 board meeting. She will now be teaching full time for the program.

Approved.

11. I.U./C.A.T. Board Representative's Report
Mr. Mango stated that the next meeting is Wed. night & he will report by e-mail. The Board will need to vote on the move of CAT-Brandywine to Downingtown. The Board needs to decide if they want the I.U. to come talk. Dr. Newcome asked that the Board review the information concerning the move prior to the July meeting. Mr. Stoltzfus said that Coatesville may purchase the building on the Coatesville campus.

12. Old Business
none

13. New Business
none

14. Other Items and Announcements
none

15.Visitors' Comments
none

16. Board Comments

Mr. Malone wanted to recognize John Lee for his years of service to the District & the Board. This is his last meeting. Mr. Lee enjoyed working with the Board & the Administration.
Mr. Mango wanted to address Ms. Stuermann and Ms. Meek. He understands the frustration. A lot of the actions have been going on for 6 months to a year. He thanked them for their questions.
Mr. Hume seconded Mr. Mango’s comments. He wished more people would get involved. He also wanted to add to something he mentioned last week concerning the music program at the apartments in Parkesburg. He wanted to recognize Ms. Henegan.
Mr. Stoltzfus stated that it is a concern about getting information to the public, but that even when there was a local paper, many people didn’t read it.
There was some discussion about adding board information to papers that go home with the students. The problem with that is it not being available to those who do not have children in the schools.

17. Adjournment

Facilities Committee Meeting ¬ Monday, July 13, 2009 ¬ 6:30 p.m. Octorara Intermediate
School Faculty Room


Policy Committee Meeting ¬ Monday, July 20, 2009 ¬ 6:30 p.m. Octorara Intermediate
School Faculty Room

Next regularly scheduled Work Session ¬ Monday, July 13, 2009 ¬ 7:30 p.m.
Octorara Intermediate School Library

Next regularly scheduled Board Meeting ¬ Monday, July 20, 2009 ¬ 7:30 p.m. Octorara
Intermediate School Library

Executive Session for Personnel will be held following this meeting in the Octorara
Intermediate School Faculty Room.

Octorara School Board Work Session 06/08/2009

OCTORARA AREA SCHOOL DISTRICT
WORK SESSION
June 8, 2009 ¬ 7:30 p.m.
Middle School Multi-Purpose Room


DISCUSSION GUIDE

l. Lord's Prayer

2. Pledge of Allegiance to the Flag

3. Roll Call
All present

4. Visitors' Comments - Agenda Items Only
none

5. Presentations:
Grading Policy
The Grade Committee presented the new Grading Policy. The Purpose is for consistency of grading, identify student weaknesses and measure achievement.
Mr. Malone asked if the grade scale is consistent between the buildings. Dr. Bishop stated that is one of the goals.
Mr. Mango asked if a standardized report card is coming. Dr. Bishop stated that is part of the process.
Mrs. Bowman asked how much of this was already being done. Dr. Bishop felt that is was pretty close to what is currently happening.

6. Information Items:
none



7. Presentation of Agenda Items for the June 15, 2009 Regular Monthly Public Meeting:

A. That the Octorara Board of School Directors approve Ms. Sarah Roenigk request for sabbatical leave for the first semester 2009-2010 school year for professional development. Ms. Roenigk is an Art teacher at the Octorara High School.

B. That the Octorara Board of School Directors approve the attached resolution adopting the 2009 ¬ 2010 General Fund Budget Expenditures in the amount of $44,021,839.

Dr. Newcome said that there was nothing additional for budget discussion on the agenda because of this item.

Mr. Ganow asked if the vote for the budget gets passed with a simple majority or if they need 6 votes. Dr. Newcome & Mr. Lee think it is a simple majority.

Mr. Norris brought up that the Board was given bad information concerning Indoor Track and whether it was a PIAA sport. Dr. Newcome read a statement apologizing for error. Having gone over the athletic budget again, he stands by his recommendation that Indoor Track be eliminated due to the cost & that he feels it is an off-season conditioning bridge for Cross Country & Spring Track. He also stated that the PIAA does not sponsor Indoor Track championships.

Mr. Norris also raised concern over the wording of how Football was going to be included in the athletic budget as fully funded. Dr. Newcome didn’t think it was an issue since it stated ‘operating costs’.

Dr. Newcome stated that the Administration did not take the PSBA membership out of the budget.

He also asked that if the Board is not in a position to pass the budget, that he needed to know what to work on for next week.
Several Board Members indicated that they are comfortable with this budget.

C. That the Octorara Board of School Directors approve the attached resolution establishing a real estate millage rate of 32.23 mills in Chester County and 27.68 mills in Lancaster County.

D. That the Octorara Board of School Directors approve the following financial institutions and investment firms for financial services during the 2009-2010 school year, in accordance with Section 621 of the School Code:

1. Fulton Bank-depository and investment

2. PA School District Liquid Asset Fund ¬ depository and investment

3. PA Local Government Investment Fund-investment only

4. RBC Dain Rauscher, Inc.-investment only
5.Sovereign Bank-investment only

E. That the Octorara Board of School Directors approve the following list of signatories for the designated bank accounts effective July 1, 2009:

General Fund: ¬ President, Vice President, Treasurer, Secretary
Cafeteria Fund: ¬ President, Vice President, Treasurer, Secretary
Fitness Center Fund: ¬ President, Vice President, Treasurer, Secretary
(Required 3 Signatures)

Official Imprest Fund: - Superintendent, Business Manager, High School
Principal, Asst. High School Principal, Athletic Director, Board Secretary
(Required 2 Signatures)

School Activity Fund: - Building Principal, Building Asst. Principal, Business
Manager
(Required Business Manager signature with one counter signature)

F. That the Octorara Board of School Directors approve the appropriate budget transfers for the year ending 2008-2009 as a result of the annual financial audit.
(Note: This is a requirement for the school code to be done prior to June 30th of each fiscal year.)

Mr. Stoltzfus asked where we currently stand.
Mr. Lee replied that the District is currently under budget, but they won’t know for sure until closer to June 30.
Mr. Hume asked if this goes to the Fund Balance.
Mr. Lee replied that it did.

G. That the Octorara Board of School Directors approve the attached list of salaries for school district employees for the 2009-2010 school year.

H. That the Octorara Board of School Directors appoint the following facilities to provide school health services for the 2009-2010 school year:
Brandywine Valley Family Care
County Line Medical Center

I. That the Octorara Board of School Directors approve Dr. Jeffrey Blair and The Coatesville Dental Clinic as the school dental consultants for the 2009-2010 school year at a rate of $90.50 per session: ($.50 increase from 2008-2009)

Mr. Hershey asked what is considered a session. Mr. Lee replied that it is one exam. The District provided transportation.

J.That the Octorara Board of School Directors approve a price change for student lunches at the High School for the 2009 ¬ 2010 school year to $2.50. (See attached memo)

K.That the Octorara Board of School Directors approve the submission of Part H of PLANCON for the High Addition and Renovation Project. (Project Financing)

Mr. Lee explained that this is temporary reimbursement from the state of money we borrowed.

L. That the Octorara Board of School Directors approve the change order to Bristol Environmental, Inc, in the amount of a credit of $12,500 for the Asbestos Removal contract of the High School Renovation and Addition Project. (This information was presented to the Facilities Committee)

Mr. Stoltzfus explained that this is what he has discussed in past meetings – a credit due to coordination of effort.

M. That the Octorara Board of School Directors approve the attached MOU (Memorandum of Understanding) with the OAEA (Octorara Area Education Association). ¬ Relating to revision of the HRA Plan for retired professional employees.

Changing brokers for health coverage for retirees.

N.That the Octorara Board of School Directors approve an agreement with Tri- Star/Systems for the administration of the HRA Plan for retired professional employees.

This goes with item “M”

O.That the Octorara Board of School Directors approve the attached revised Position Descriptions for the Octorara District Office.

Resignation Approvals:
P.That the Octorara Board of School Directors accept Ms. Elizabeth Bushong's resignation as a Head Cross Country and Head Track and Field coach effective June 1, 2009.

Q.That the Octorara Board of School Directors accept Ms. Anita Ungerbuehler's resignation as a Learning Support teacher at the Octorara Elementary School effective June 5, 2009. (Hired August 2008)

R.That the Octorara Board of School Directors accept Ms. Christine Chilson's resignation as a Lunchroom/Playground Supervisor at the Octorara Intermediate School effective May 14, 2009. (Hired August 2008)

Mr. Mango wondered if there needed to be a discussion on an increase in pay to help reduce turnover. Dr. Newcome said it could be looked at in the next contract negotiation in 2011.

Hiring Approvals:
S.That the Octorara Board of School Directors approve the following substitute teachers for the 2008-2009 school year:
Jennifer Locke (English)
Amanda Lenton (Elementary)

T. That the Octorara Board of School Directors approve the following substitute cafeteria employee at a rate of $8.00/hour for the 2008-2009 school year:

Margaret Hanning

U. That the Octorara Board of School Directors approve the following supplemental contract for the 2008-2009 school year:

Patrick Lauletta Mentoring 2 points @ $520 = $1040

V.That the Octorara Board of School Directors approve the employment of Ms. Judy Lion as a Personal Care Assistant for the Summer Reading Camp. Ms. Lion's hourly rate will be $10.90 from June 22, 2009 through June 30, 2009 and will increase to $11.45 from July 1, 2009 through July 23, 2009. (Ms. Lion's is currently a Title I Reading Assistant at the Octorara Middle School)

W. That the Octorara Board of School Directors approve the employment of Ms. Tara Pitts as a Family and Consumer Science teacher, pending completion of employee related documents required by law and the district, at the Octorara High School. Ms. Pitt's salary will be $43,741.00 effective August 26, 2009. (Replacing Virginia Hartsfield who resigned)

Mr. Ganow wanted to know what Step this was. Mr. Rohrer replied that it was Step 1.

X.That the Octorara Board of School Directors approve the employment of Ms. Charlotte Bridges as an ESL Instructional Assistant, pending completion of employee related documents required by law and the district, at the Octorara Primary Learning Center and Octorara Elementary School. Ms. Bridge's hourly rate will be $9.65/hour effective August 31, 2009. (Replacing Rana Watterson who resigned)

Y.That the Octorara Board of School Directors approve the appointment of Mr. Scott Rohrer as Assistant Superintendent for Secondary Education grades 7 through 12 effective July 1, 2009 through June 30, 2012.

This is to take care of certain items for the State.

Z.That the Octorara Board of School Directors approve the employment of Ms. Sharon Richey as a Learning Support Assistant for the Summer Literacy Camp. Ms. Richey's hourly rate will be $10.30 from June 22, 2009 to June 30, 2009 and will increase to $10.85 from July 1, 2009 through July 23, 2009. (Ms. Richey is currently a One-on-One Assistant at the Octorara High School)

Mr. Ganow wanted to know why the rate changed. Mr. Lee replied that it is for the new fiscal year.

AA. That the Octorara Board of School Directors approve the following Summer EAP Tutoring teachers at a rate of $30.00/hour:
Sarah Callaway
Roberta Souders
Roxanne Sockoloskie
Anita Ungerbuehler
Melanie Johnson

8.Facilities Committee Report
Mr. Stoltzfus reported on the walk-through of the construction. They are starting to lay the brick out back. They are a little ahead of schedule. The additions are scheduled to be completed in December. We will start seeing a lot more happening now that school is out. He wanted to make the Board aware that some of the sidewalks are being redone & they may want to redo more. They are getting the numbers. There are also two fire hydrants that need to be replace. They will cost approx. $2,400 each. The change-orders for interior doors is a net $2,500.

9. Other Items/Concerns

10. Visitors' Comments ¬ General
Lennie Brown let the Board know that Rachel Miller received a scholarship of $1,000 from the Lanco Soccer League.

11. Board Comments
Mr. Mango said the Flag Football camp went well.
Mrs. Bowman said that Graduation went well.
Mr. Hume complimented the Middle School Music Program

12. Adjournment
Dr. Newcome recommended that for the summer, Board meetings should move to the Intermediate School Library starting next week. – due to the construction.

Facilities Committee Meeting ¬ Monday, June 8, 2009 ¬ 6:30 p.m. District Office Conference Room (Tour of the High School Addition and Renovation work to begin at 6:00 p.m. meeting in the District Office at 5:45 p.m.)

Next regularly scheduled Board Meeting ¬ Monday, June 15, 2009 ¬ 7:30 p.m.
Octorara Middle School MPR

Next regularly scheduled Work Session ¬ Monday, July 13, 2009¬ 7:30 p.m. Octorara
Middle School MPR

Executive Session for Personnel will be held following this meeting in the District
Office Conference Room

School Board Meeting 05/18/2009

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
May 18, 2009 – 7:30 p.m.
Middle School Multi-Purpose Room
AGENDA
l. Lord’s Prayer
2. Pledge of Allegiance to the Flag
3. Roll Call
All present
4. Minutes
- Approve the following minutes from the Work Session of April 13, 2009
- Approve the following minutes from the Board Meeting of April 20, 2009
Approved
5. Presentations:
None
6. Information Item:
- Attached are the Discipline/Attendance Summary Reports for the Primary Learning Center, Elementary, Intermediate, Middle and High Schools.
Mr. Norris thanked them for the report.
7. Treasurer's Report:
A. That the Octorara Board of School Directors approve the General Fund Report for period ending April 30, 2009
Approved
8. Business Manager's Report:
A. Approval of Bills for Payment
Approved
9. Visitors’ Comments – Agenda Items Only

Eric Stuehrmann of Cochranville wondered if there was a way to expedite the posting of the School Board minutes, since there is no longer a paper. Minutes on the website are two months old.
He also questioned a rumor he heard concerning the elimination of languages in the Intermediate school.

10. Recommended Action Items: (Italicized items are new, they were not on the May 11, 2009 agenda)
A. That the Octorara Board of School Directors approve bid awards for the 2009-2010 school year as per attached summary for:
Art Supplies $12,423.78
Industrial Arts/Vo-Ag Supplies $9,855.54
Science Supplies $2,612.58
Copy & Computer Paper $29,708.85
Technology Bid $3,387.99
TOTAL: $57,988.74

Approved

B.That the Octorara Board of School Directors approve Winifred Sebastian as district solicitor for the 2009-2010 school year at a rate of $150 per hour.
Approved

C.That the Octorara Board of School Directors approve the Board (Tax) contribution to the athletic budget revenues in the amount of $351,000. (This is a reduction of $25,000 from 2008-2009). This contribution will include funding:
1. All previously tax-funded athletics at Octorara Area High School with the exception of Indoor Track. Indoor Track will be eliminated ($14,3237).
2. All previously tax-funded athletics at Octorara Middle School.
3. Football at 100% of operating cost.Additionally, the budget will include assessing an activity fee not to exceed $45.00 per year for an individual student.

Mr. Norris expressed his disappointment in the way this was presented. He felt they particularly needed to discuss the elimination of Indoor track as this was not presented this way on the agenda of the Work Session.

Mr. Mango shared Mr. Norris's concerns and wanted a better explanation of the activity fee.
Dr. Newcome explained that the activity fee is $ 35.00 for the first activity; $10.00 for the second activity and $0 subsequent activities.

Mr. Hume is opposed to the elimination of Indoor Track. He also wanted to know if there was relief for families with multiple children participating in activities.
Mr. Hershey asked for ideas from Mr. Hume.
Mr. Hume said he would like to see a scale formulated.

Mr. Ganow asked if Indoor Track is a PIAA sport.
Dr. Newcome said that it is not.

Mrs. Bowman said that for $45.00 students can participate in as many activities as they wish.

Mr. Ganow thinks this looks like a compromise.

Mrs. Bowman feels the Activity fee is necessary.

Mr. Mango asked for the participation numbers for Indoor Track.
Mr. Weagley stated that 35 - 40 students participate.

Members of the Board expressed concern about so many athletes being affected.

Mr. Hershey had a question about football. He wanted to know if the Board was going to limit on the amount the Board would fund.
Mr. Malone said if they did that they would need to put limits on all sports.
Mr. Hume feels that if the students are wearing the Octorara uniform the Board should fund them.

Mrs. Bicking can't support going from 0% to 100% funding of football, when they have asked the buildings to cut 20% from their budgets.

Roll Call:
Mrs. Bicking - No
Mrs. Bowman - Yes
Mr. Ganow - Yes
Mr. Hume - No
Mr. Malone - Yes
Mr. Mango - Yes
Mr. Norris - No
Mr. Stoltzfus - Yes
Mr. Hershey - Yes

D.That the Octorara Board of School Directors approve the list of current Class of 2009 Seniors of the Octorara Area High School, having been individually considered for graduation by the Octorara Board of School Directors, contingent upon their successful completion of all local and state requirements.
Approved
E.That the Octorara Board of School Directors elect John Malone as Board Treasurer from July 1, 2009 through June 30, 2010.
Approved
F.That the Octorara Board of School Directors authorize the administration to develop and file applications for external funding for the 2009-2010 fiscal year under the following federal programs:
Title I – Improving Basic Programs Operated by LEA’s
Title II (A) – Improving Teacher Quality
Title II – Educational Technology
Title III – Improving Language Instruction Programs
Title IV – Safe & Drug Free Schools
Approved
G.That the Octorara Board of School Directors approve the attached resolution for the General Fund Budget for the 2009-2010 school year and that the millage rate in real estate taxes for the school year beginning July 1, 2009 to be established at 32.23 mills for Chester County and 27.68 mills for Lancaster County in order to support the recommended 2009-2010 General Fund Budget. (Millage increase Chester County = .62, Lancaster County = .31)

Mr. Hume wanted to submit a motion to transfer $500,000 from the fund balance to have no increase in millage.

Mr. Hershey questioned whether Mr. Hume could make this motion later, as this approval is to just open the budget to public inspection. This vote does not bind the Board to these figures.

Dr. Newcome stated that the Board could give direction to the Administration now or later.
Mr. Lee said they must advertise 20 days before action.

The Board dropped Mr. Hume's motion for now.

Approved.

Dr. Newcome asked if they could discuss direction the Administration was to take.

Mr. Stoltzfus asked for the fund balance.
Mr. Carsley replied that it is $3.1 million, with $1.1 designated for specific purposes.
Mr. Norris noted that $800,000 was already moved.

Mrs. Bicking asked what the recommended percentage is.
Mr. Carsley said the recommendation is 8% unreserved, undesignated.
Mr. Stoltfus cautioned on the need to be careful for the bond ratings. The fund balance cannot be too low.

Dr. Newcome had Mr. Carsley speak about the Stimulus funds. The grant portion may be pulled by the State to cover the their shortfalls (approx. $500,000 requested by Octorara).

Mr. Mango said that the Board needs to plan ahead for retirement, health and electric deregulation. He doesn't support moving funds. He urged the Board to give Dr. Newcome direction.

Mr. Hume doesn't feel the Board understands the area we live in. He thinks the District spends too much money. He said an additional $50 in property taxes isn't much, if you have it.

Mr. Norris feels they have done due diligence to fund future costs they know about. He's comfortable that the increases are low.

Mr. Malone wanted clarification on how pensions will be accounted for on an accrual basis.
Mr. Carsley stated that the % will go from 4.78% to appros. 14%.

Mrs. Bowman agrees with Mr. Norris. She is comfortable with the budget & they need to plan ahead to not have huge increases in the future. On an assessment of 150,000, the increase is $80. The Homestead/Farmstead exclusion will cause most people's bills to be less than two years ago.

Mr. Stoltzfus asked how much is set aside for medical, electric, etc.
Mr. Carsley provided that information. He also reminded the Board that the District needs two months of cash before they can start collecting taxes.

Dr. Newcome needs further clarification as to what he should do.

Mrs. Bicking said to leave the fund balance as is.

Mr. Mango thinks the Board needs to give Dr. Newcome a firm decision.

Dr. Newcome will contact Mr. Hershey to clarify.

H.That the Octorara Board of School Directors approve the attached resolution for the 2009-2010 Homestead and Farmstead Exclusion.
Approved

I.That the Octorara Board of School Directors approved the proposal for HVAC testing and Balancing for the High School Additions and Renovations project to Tri-State Balancing Company, Royersford, PA at a cost of $54,800 as per the recommendation of the Facility Committee. (Attached tabulation)

Mr. Ganow asked why this wasn't included before. Mr. Stoltzfus replied that it was, but needed to be approved separately.
Approved.

J. That the Octorara Board of School Directors approve the change orders as per the attached list for the High School Additions and Renovations project at a cost of $90,385.99 as per the recommendation of the Facility Committee. (Attached change order log).

The majority of this is for asbestos removal above ceiling tiles. That cost is $113,000, which was offset by some credits.
Approved.

K. That the Octorara Board of School Directors approve a "Consent Assessment of Civil Penalty" with the Commonwealth of Pennsylvania, Department of Environmental Protection in the amount of $1,650 as per the recommendation of th Facility Committee. This amount will be reimbursed back to the school district from Applied WAter Management, Inc. (Attached agreement)
Approved.

Resignations:

L.That the Octorara Board of School Directors accept Ms. Sarah Smoker’s resignation as an English as a Second Language teacher at the Octorara Primary Learning Center effective June 6, 2009. (Hired August 2007)
Approved

M.That the Octorara Board of School Directors accept, with regret, Ms. Frances DeJesse resignation as a Cafeteria Employee at the Octorara High School, effective April 24, 2009. (Hired October 2004)
Approved

N.That the Octorara Board of School Directors accept Ms. Ashley Halota’s resignation as a Half-Time Learning Support/Special Education teacher at the Octorara Primary Learning Center, effective June 5, 2009. (Hired December 2008)
Approved

Hiring Approvals:

O.That the Octorara Board of School Directors approve the following substitute teachers for the 2008-2009 school year:
Wendy Bucklin (Emergency)
Jerome Moraczewski (Emergency)
Nathan Cool (Emergency)
John Burke (Emergency)
Richard Letts (Business Ed)
Amy Reynolds (Emergency)
Joseph Hawthorne (Emergency)
Approved

P. That the Octorara Board of School Directors approve the change in retirement date for Ms. Mary Kay McCann from August 21, 2009 to June 5, 2009.
Approved.

Q.That the Octorara Board of School Directors approve the following substitute Instructional Assistant at a rate of $9.40/hour for the 2008-2009 school year:
Sheri Brown
Amy Reynolds
Approved

R.That the Octorara Board of School Directors approve the attached list of student summer employees, effective June 8, 2009.
Approved.

S.That the Octorara Board of School Directors approve the employment of Ms. Cheryl Johnson as a Personal Care Assistant for the Summer Reading Camp. Ms. Johnson’s hourly rate will be $12.30/hour from June 22, 2009 through June 30, 2009 and will increase to $12.85/hour from July 1, 2009 through July 23, 2009 for approximately 20 days. (Currently employed as a One-on-One Instructional Assistant at the High School)
Approved

T.That the Octorara Board of School Directors approve the attached list of 2009 Summer Reading Program/Summer Outreach employees at the hourly rates listed.
Approved.

U.That the Octorara Board of School Directors approve the employment of Kim McCully as an Accounting Supervisor at the Octorara District Office, pending completion of employee related documents required by law and the district, at a salary of $58,000/prorated effective June 8, 2009. (Replacing Dan Carsley)
Approved

V.That the Octorara Board of School Directors approve the employment of Ms. Shara Townsend as a Summer Clerical Assistant at the Octorara Primary Learning Center. Ms. Townsend’s hourly rate will be $10.30/hour from June 8, 2009 through June 30, 2009 and will increase to $10.85/hour on July 1, 2009 through August 21, 2009 for approximately 50 days. (Currently employed as a Clerical Assistant at the Octorara Primary Learning Center )
Approved.

W.That the Octorara Board of School Directors approve the following changes in salary for the 2008-2009 fiscal year due to graduate credits earned:
Megan Munn From B+15 (45,259) to M (49,821) Step 5
Amber Karpathios From M ($51,449) to M+15 ($56,055) Step 7
Approved

X. That the Octorara Board of School Directors approve the attached list of Summer Outreach employees.
Mr. Hershey asked what they do. Dr. Newcome replied that they go into the community to help incoming Kindergarten students who need a little help before school starts.
Approved.

Y. That the Octorara board of School Directors approve the election of Jill Hardy as School Board Secretary for the term July 1, 2009 through June 30, 2013 at a rate of $30.68/hour.
Approved

Z. That the Octorara Board of School Directors approve the attainment of tenure status for the following professional employees (in accordance with Section 1108 of the current School Laws of Pennsylvania):
Joanna Bowder (PLC Reading Specialist)
Melissa Carrodo (OHS Math)
Dana Coulter (PLC 2nd Grade)
Jennifer Heneghan (OMS Music)
Melanie Johnson (OHS Special Education)
Amanda King (OIS Learning Support)
Liz Landis (OMS Communication Arts)
Matthew Livingood (OHS Science)
Christine Miller (PLC Kindergarten)
Elizabeth Mitchell (OES Speech)
Andrew Reynolds (OIS Music)
Diane Rieker (OES 4th Grade)
Margaret Schaefer (PLC Learning Support)
Janelle Sherman (OHS Social Studies)
Approved

AA. That the Octorara Board of School Directors approve the following substitute teachers for the 2008-2009 school year:
Margaret Hanning
Approved

BB. That the Octorara Board of School Directors approve the hourly rate adjustment for Ms. Beth Ann Sweigart from $8.44/hour to $8.69/hour effective May 1, 2009. Ms. Sweigart went from a Cafeteria Worker position to a Cashier at the Octorara Area High School.
Approved

CC. That the Octorara Board of School Directors approve the hourly rate adjustment for Ms. Isabel Morlando from $8.25/hour effective May 1, 2009. Ms. Morlando went from a Cafeteria Worker position to a Cashier at the Octorara Elementary School.
Approved

11. I.U./C.A.T. Board Representative's Report
Mr. Mango & Mr. Stoltzfus will attend a meeting this Wednesday concerning renovation/moving CAT-Brandywine.
Jordan Makansi reported on activities at the High SchoolMr. Hershey thanked him for being the student representative.

12. Old Business
none
13. New Business
none
14. Other Items/Concerns

Mr. Norris commented on the spring music program at the Intermediate School. It was well attended and he commends the teachers & the participants.

15. Visitors’ Comments
None

16. Board Comments
Mr. Malone attended the academic dinner & said it was nice to see academic achievement recognized.
Mr. Stoltzfus said there will be a tour of the construction at 6:00 p.m. at the next facilities meeting.
Mr. Hume thanked Dr. Newcome & the administration for a great job on the budget. He thought the OES concert was terrific.
Mrs. McNamara wanted to recognize the K-6 PTO for the Spring Fair. It was a great success.
Dr. Newcome addressed Mr. Stuehrmann's concerns from earlier in the meeting. There will always be a delay in the posting of the minutes. They can't be posted until approved. He encourages the public to attend the meetings. They are going to suspend the language exploration in 5th & 6th grade. With limited resources, the district feels it is better to use them in the upper grades. He thanked the Adminstrative team for their work on the budget.

17. Adjournment

Policy Committee Meeting - Monday, May 18, 2009 - 6:30 p.m. District Office Conference Room
Facilities Committee Meeting – Monday, June 8, 2009 – 6:30 p.m. District Office Conference Room
Next regularly scheduled Work Session – Monday, June 8, 2009– 7:30 p.m. Octorara Middle School MPR
Next regularly scheduled Board Meeting - Monday, June 15, 2009 - 7:30 p.m. Octorara Middle School MPR
Executive Session for Personnel will be held following this meeting in the District Office Conference Room

School Board Work Session 05/11/2009

OCTORARA AREA SCHOOL DISTRICT
WORK SESSION
May 11, 2009 – 7:30 p.m.
Middle School Multi-Purpose Room


DISCUSSION GUIDE

l. Lord’s Prayer
2. Pledge of Allegiance to the Flag
3. Roll Call
All present
4. Presentations: Budget Discussion
Dan Carsley presented some budget items.
District received the amounts from the gambling revenue on May 1st. Residents will receive a credit of $284 on their property tax bills. This is $2 less than last year, even though the amount of money generated was greater. More people applied for the exemption.

The District has also applied for additional Title I grant funds, as well as some other grants.

Dr. Newcome stated that he & Mr. Houghton discussed with PDE the grants and the district should receive close to what was requested.
The Stabilization funds are in jeopardy. The State may use them to fund district allocations rather than using the funds for additional grants.

Athletic budget – recommendation to fully fund football. It eliminates the booster/club additional contribution. The budget is decreased by $11,000 from last year.

Alternative Education – in the process of determining what is legal & what isn’t. Looking at a “twilight” program, because there is no appropriate space during the day on campus. The Board needs to discuss this.
Mr. Hershey stated that 15 students costs $394,000.
Dr. Newcome said that they need to be separated from the general population.
Mr. Hume asked if this was to save money.
Mr. Norris asked if this was best for the kids (money aside).
Dr. Newcome said that it was different for every student. It is easier to bring them back to campus now because of online courses (Brandywine Virtual Academy).
Mr. Hume asked about the parents’ reaction.
Dr. Newcome said the parents are part of the process.
Mr. Ganow asked who transports the students.
Dr. Newcome said it is currently the I.U., but if we bring them back to campus, they would ride the regular buses.
Mr. Stoltzfus asked if this could cause problems.
Dr. Newcome said that it potentially could.
Mr. Malone commented on the number of staff and asked what would happen if the number of students increased.
Dr. Newcome said that the number of students is pretty consistent and he wants to make sure it is not understaffed.
Mr. Malone wanted to know if we would still send any students off campus.
Dr. Newcome said it would be rare.
Mr. Ganow thought that the policies for automatic expulsion should be reviewed. He’s worried about the bussing situation.

Mr. Norris questioned the % of collection for Real Estate taxes.
Mr. Carsley is concerned for next year.

Mr. Malone had some questions on the recommendation for the athletic budget. He wanted to know how the activity fee would be collected and where is the additional fund raising coming from.
Dr. Newcome said that Mr. Weagley needs to come up with fund raising of $10,000.

Mrs. Bicking said she cannot support fully funding football when they are taking 20% out of the buildings budgets.

Mr. Norris said that there still needs to be a discussion about football and he is not fond of the activity fee. He feels the $19,000 should be spread among the populace. The district is constantly going back to the same people for funding.
Mr. Mango also does not like the activity fee. He feels the district can’t keep going back to the same people.

Mrs. Bowman feels that the activity fee is short term and equitable. She feels that the football program has proven itself.

Mr. Norris feels the activity fee isn’t equitable. It puts an unfair burden on the coaches in terms of playing time. He feels that athletics has done more than their fair share for too long.

Mr. Stoltzfus agree with the activity fee.

Mr. Mango suggested they break the motion into two parts.

Mr. Hershey feels that $45 is not excessive.

Mr. Hume thinks that athletics is part of an education & the district is supposed to provide a free education.

Mr. Hershey asked Mr. Hume if he would like to see a 5-year plan which leads to separate funding of athletics.

Mr. Hume would like to see an additional $600,000 taken from the fund balance to offset the millage increase. Mr. Carsley replied that there is already $712,000 being taken from the fund balance.


Act 32
Mr. Lee provided an update on Act 32. It was passed in 2008 to minimize the number of tax collection agencies being used for the EIT. The law provides for each district to use the taxing agency chosen by each county. Octorara was granted an exception to use the Lancaster County Tax Collection Bureau. However, all of the municipalities in the District must adopt a resolution that agrees to this. Two municipalities have not adopted the correct resolution. One of the two is correcting this. There is still one that has not. If Octorara was forced to use the agency chosen by Chester County it has the potential to cost the District more. The resolution must be in place by June 30, 2009.

5. Visitors’ Comments – Agenda Items Only
none
6. Information Item:
none
7. Presentation of Agenda Items for the May 18, 2009 Regular Monthly Public Meeting:
A. That the Octorara Board of School Directors approve bid awards for the 2009-2010 school year as per attached summary for:
Art Supplies $12,423.78
Industrial Arts/Vo-Ag Supplies $9,855.54
Science Supplies $2,612.58
Copy & Computer Paper $29,708.85
Technology Bid $3,387.99
TOTAL: $57,988.74

B. That the Octorara Board of School Directors approve Winifred Sebastian as district solicitor for the 2009-2010 school year at a rate of $150 per hour.
Dr. Newcome stated that the rate is the current rate.

C.That the Octorara Board of School Directors approve the athletic budget of $365,000. This budget will include funding all previously tax-funded activities at Octorara Middle School and Octorara Area High School with the addition of funding 100% of the operating cost of football in Octorara Middle School and Octorara Area High School. Additionally, the budget will include assessing an activity fee not to exceed $45.00 per year for an individual student athlete.

Mr. Norris asked about the pool of funds for those who can’t pay.
Mrs. Bicking would like the word “athlete” removed if the fee is going to be charged for all activities.
Mr. Hume asked about multiple children in a family. Dr. Newcome stated that isn’t considered in the current plan.

D.That the Octorara Board of School Directors approve the list of current Class of 2009 Seniors of the Octorara Area High School, having been individually considered for graduation by the Octorara Board of School Directors, contingent upon their successful completion of all local and state requirements.

E.That the Octorara Board of School Directors elect ____________ as Board Treasurer from July 1, 2009 through June 30, 2010.

John Malone

F. That the Octorara Board of School Directors authorize the administration to develop and file applications for external funding for the 2009-2010 fiscal year under the following federal rograms:
Title I – Improving Basic Programs Operated by LEA’s
Title II (A) – Improving Teacher Quality
Title II – Educational Technology
Title III – Improving Language Instruction Programs
Title IV – Safe & Drug Free Schools

G. That the Octorara Board of School Directors approve the attached resolution for the General Fund Budget for the 2009-2010 school year and that the millage rate in real estate taxes for the school year beginning July 1, 2009 to be established at 32.23 mills for Chester County and 27.68 mills for Lancaster County in order to support the recommended 2009-2010 General Fund Budget. (Millage increase Chester County = .62, Lancaster County = .31)

Mr. Ganow wanted to clarify that this opened the budget for public inspection, not that it was the final vote.
H. That the Octorara Board of School Directors approve the attached resolution for the 2009-2010 Homestead and Farmstead Exclusion.

Resignations:

I. That the Octorara Board of School Directors accept Ms. Sarah Smoker’s resignation as an English as a Second Language teacher at the Octorara Primary Learning Center effective June 6, 2009. (Hired August 2007)

J.That the Octorara Board of School Directors accept, with regret, Ms. Frances DeJesse resignation as a Cafeteria Employee at the Octorara High School, effective April 24, 2009. (Hired October 2004)

K.That the Octorara Board of School Directors accept Ms. Ashley Halota’s resignation as a Half-Time Learning Support/Special Education teacher at the Octorara Primary Learning Center, effective June 5, 2009. (Hired December 2008)

Hiring Approvals:

L.That the Octorara Board of School Directors approve the following substitute teachers for the 2008-2009 school year:
Wendy Bucklin (Emergency)
Jerome Moraczewski (Emergency)
Nathan Cool (Emergency)
John Burke (Emergency)


M. That the Octorara Board of School Directors approve the change in retirement date for Ms. Mary Kay McCann from August 21, 2009 to June 5, 2009.

N. That the Octorara Board of School Directors approve the following substitute Instructional Assistant at a rate of $9.40/hour for the 2008-2009 school year:
Sheri Brown

O. That the Octorara Board of School Directors approve the attached list of student summer employees, effective June 8, 2009.

There are 6 students.

P.That the Octorara Board of School Directors approve the employment of Ms. Cheryl Johnson as a Personal Care Assistant for the Summer Reading Camp. Ms. Johnson’s hourly rate will be $12.30/hour from June 22, 2009 through June 30, 2009 and will increase to $12.85/hour from July 1, 2009 through July 23, 2009 for approximately 20 days. (Currently employed as a One-on- One Instructional Assistant at the High School)

Q.That the Octorara Board of School Directors approve the attached list of 2009 Summer Reading Program/Summer Outreach employees at the hourly rates listed.

R.That the Octorara Board of School Directors approve the employment of __________ as an Accounting Supervisor at the Octorara District Office, pending completion of employee related documents required by law and the district, at a salary of $___________ effective _____________. (Replacing Dan Carsley)

S.That the Octorara Board of School Directors approve the employment of Ms. Shara Townsend as a Summer Clerical Assistant at the Octorara Primary Learning Center. Ms. Townsend’s hourly rate will be $10.30/hour from June 8, 2009 through June 30, 2009 and will increase to $10.85/hour on July 1, 2009 through August 21, 2009 for approximately 50 days. (Currently
employed as a Clerical Assistant at the Octorara Primary Learning Center

T.That the Octorara Board of School Directors approve the following changes in salary for the 2008-2009 fiscal year due to graduate credits earned:
Megan Munn From B+15 (45,259) to M (49,821) Step 5
Amber Karpathios From M ($51,449) to M+15 ($56,055) Step 7

8. Other Items/Concerns

Facilities Committee report- Mr. Stoltzfus reminded everyone that the Facilites Committee meetings are open to the public.

There is a lot of activity taking place. We will soon start to see brick in the back.

Net change orders so far = $90,000

Next month there will be a walk through at 6 p.m.

The road signs are working (15 mph)
The Middle School roof repairs are complete.

Field development is moving along.

Mr. Lee stated that the waste water agreement with the EPA will be presented to the Board at the regular meeting.

Mr. Mango wanted to clarify that the football field renovations are being funded by the Football Club.

9. Visitors’ Comments – General
none

10. Board Comments

Mrs. Bowman commented on the Sr. Art Show being held – very talented.
Mr. Hume noted that the Octorara Heroes community recognition would be held at the Parkesburg Fire House on Wednesday at 7 p.m. He also commended the Football Club on the funding they’ve generated.

Mr. Propper shared that Mrs. Kiefer (7th grade science teacher) is going to Space Camp this summer.

Mr. Harmer reminded everyone that OES open house is on Thursday.

11. Adjournment
Facilities Committee Meeting – Monday, May 11, 2009 – 6:30 p.m.
District Office Conference Room

Next regularly scheduled Policy Committee – Monday, May 18, 2009 – 6:30 p.m.
District Office Conference Room

Next regularly scheduled Board Meeting – Monday, May 18, 2009 – 7:30 p.m.
Octorara Middle School MPR

Next regularly scheduled Work Session – Monday, June 8, 2009– 7:30 p.m.
Octorara Middle School MPR

Executive Session for Personnel will be held following this meeting in the District Office Conference Room