Work Session 02/08/2010

OCTORARA AREA SCHOOL DISTRICT

WORK SESSION
February 8, 2010 – 7:30 p.m.
Middle School Multi-Purpose Room

DISCUSSION GUIDE

1. Lord’s Prayer

2. Pledge of Allegiance to the Flag

3. Roll Call

1 absent

4. Visitors’ Comments - Agenda Items Only

None.

5.Presentations:
A.Food Service Audit Report – Linda Neff

Linda Neff went over the findings from the Food Service Audit. It is the first one Ms. Neff has been directly involved in. There were some minor citations (one of which included the amount of peanut butter that is to be placed in a sandwich).

There is no follow-up visit scheduled, so that is good.

She is putting together a student advisory group to help the menus be more to the liking of the students, as long as they are within the guidelines set by the USDA.

Mr. McCartney had a few questions. Mrs. Bowman asked how long the audit took place. Ms. Neff replied that it was 3 days. Mr. Norris stated that his children have complementary things to say about the school lunches. Mrs. Bowman noted that the comments in the audit were good.

B.Budget – Dan Carsley

Let me note here that everything talked about was for discussion purposes at this time. None of what has been discussed has been approved or will even really be considered.

Dr. Newcome started the budget discussion. With the expenses currently in the budget, we are starting with a deficit of $3.4 million.

If the district makes the assumption that they raise the millage to the maximum permitted by law & use the exemptions to the full extent, then given the balancing of the mills between Chester & Lancaster counties; Chester County would increase 2.4 mills and Lancaster County would remain the same. That would still leave a deficit of $2.7 million.

Currently in the budget are items that were deleted from the budget last year (things that really should be in the budget):

• $ 100,000 for grade level chairs, department chairs, etc.
• Put in the full building level budgets & then decreased by 10% = $70,000. (Last year’s budget had a decrease of 20%)

State Revenue is projected as flat – no information yet from Harrisburg. They expect approx. $200,000 additional funding (maybe).

Decrease energy consumption 10% ($15,000).

Looking at transportation – trying to find a way to decrease buses – but they are currently in a situation where they may have to add a bus.

Looking at multiple strategies for Salaries & Benefits. The Administration and the Board need a philosophical discussion concerning this. Should they fill retiree positions? For the rest of this year, if anyone leaves, the building administrator will need to meet with the Superintendent to determine if there is something that can be done other than automatically posting the position.

They expect revenues to be up some. They were talking about reserves here ($500,000 - $750,000) - which in non-school world isn’t really revenue.

After all of this, there is still a $1.4 million deficit.

Dr. Newcome distributed to the Board a list of “Bad Ideas & Things We’ve Never Done Before”
-No raises for non-contract employees
-eliminate Summer Reading program
-eliminate summer Kindergarten outreach
-eliminate pre-school visits to Kindergarten
-eliminate conferences & travel not funded by grants
-eliminate professional development not funded by grants
-limit vo-tech admittance
-sell advertising on the district website
-close buildings by 6 p.m. (unless it is a school activity – sports in the afternoon)
-discontinue all extra-curricular activities (Dr. Newcome emphasized that he doesn’t want to ever have to mention this one again –but felt he had to list it).
-short-term rolling furloughs for 12-month contract employees.

Mr. Norris asked what the savings would be for these “Bad Ideas”. It is difficult to evaluate them without numbers attached. They can’t even be discussed without that information. He stated that everyone needs to work together on this budget. They need help & ideas.

Dr. Newcome said he is looking for direction from the Board. If there is anything that is considered “sacred”, the Board needs to let him know so they don’t take time looking at it.

Mr. McCartney had a question about transportation. He wanted to know about safety issues they had to consider. Is there a possibility of consolidating bus stops.

Dr. Newcome said that there may not be any savings in that. You don’t want to create large groups of unsupervised students. There is also a timing issue.

Mr. McCartney stated that he was looking at it from a fuel consumption standpoint. That if there were less starting and stopping, it could save fuel.

Mr. McCartney asked if they eliminated students from going to Vo-tech what would happen to them. Dr. Newcome said that 75-80 students would need to be re-absorbed back into the high school on a full-time basis. It would slightly increase class sizes.

Mr. Norris asked how many would drop out if they couldn’t go to vo-tech. Dr. Newcome didn’t think that many would. The requirements to get into vo-tech are high and these aren’t students who were at risk of dropping out.

Mr. Carsley said it costs approx. $1.1 million to send students to vo-tech (approx. $16,000 per student).

Mr. McCartney asked if there was any follow-up after graduation to see if those students go into the fields in which they were enrolled.

Dr. Newcome stated that the guidance counselors may have some informal information, but nothing formal.

Mr. Rohrer said that in his experience, most of these students do go into those fields because they know what they want to do.

Dr. Newcome said he would see if there was any data.

Mr. Stoltzfus said that from the meetings he attends at the I.U., that there is a demand for the students attending vo-tech.

Mr. Stoltzfus asked if we were soon getting any information from Harrisburg. Mr. Carsley replied that the first run should be out this week.

There was a question about the county assessment numbers. Mr. Carsley continues to receive reports from the county. Assessments are down about $6 million compared to when last year’s tax bills were calculated (approx. $200,00 from the bottom line). He is waiting for information from Lancaster County.

Mrs. Bicking questioned why the Chester County millage is increasing & Lancaster County’s is staying the same. Mr. Carsley said it was due to “rebalancing”.

Mrs. Bicking said that before the Board & the Administration dare ask non-contract employees to not have a raise, why can’t we go to the union and ask that they take a little less this year – for example, if the increase is 3%, ask that they take 2.5%.

Mr. Hume thinks that the Board may be a little too close to the situation and may be a little out of touch with the community. He said there is a district that put together a community tax task force to look at the budget. (West Chester). He also had a list for the superintendent of items to look at in the budget.

Mrs. Bowman said the Board is open to suggestions. She also stated that Octorara is not alone this year.

Dr. Newcome said that he hadn’t asked the Board this year if they wanted additional community involvement as they haven’t asked for it the past few years. He said there could be an additional community meeting.

He would like to invite Chester County2020 for a “community conversation”. Although this would not be specific to the budget, it would probably be part of the conversation.

 http://www.cc2020.org/

Ms. Bowman believes it is important for the community to understand that the district is starting with a $3 million deficit.

Mr. Malone said he wasn’t sure what could be done to decrease transportation costs. Mr. Carsley informed the Board that he would be meeting with Althouse Transportation to look at some buses that have lower numbers. Dr. Newcome said that everyone must be aware that there are consequences to making changes… a student that currently rides the bus for 25 minutes could end up riding the bus for 45 minutes.

Mr. Carsley said we have several roads with hazardous walking conditions according to PennDot. The limit for elementary student walkers is 1.5 miles and secondary student walkers is 2.0 miles. However, both Highland Rd. and Rt. 41 are considered hazardous roads for walking – so no students are permitted to walk.

Mr. Norris brought up the amount of time teachers spend out of the classroom at meetings & the amount we pay for substitutes. He wanted to know how frequently it happens.

He also is worried about community involvement in the budget process. He doesn’t think they should be looking at individual line items.

Mrs. Bicking thinks there should be employee suggestions.

Mr. Carsley stated that healthcare costs continue to rise. There have been $1.4 million in claims this year. The budget is $2.1 million. There have been a couple of significant claims. If you take those out, we are still over last year by $300,000.

Dr. Newcome addressed Mr. Norris’s question about substitutes. He explained that the Federal agenda seems to be changing the profession of teaching. He sees the future where the professional is not in the classroom, but out of the classroom looking at data. They can’t do that while in the classroom. If staff is doing the data analysis, then they can’t be in the classroom. Mr. McCartney suggested that we need data analysts. Dr. Newcome said that in this case, the people analyzing the data need to be able to transfer the conclusions to the classroom. Dr. Bishop stated that they need to be able to teach the kids & know if they are learning – and if they aren’t learning, what to do. So, she feels the teachers need to be the data analysts.

Mr. Stoltzfus said that adding any new programs is out of the question.

Dr. Newcome thanked everyone for their comments.

Mrs. Bowman encouraged the public to come out the meetings.

Information Items:
7. Presentation of Agenda Items for the February 15, 2010 Regular Monthly Public Meeting:

A. That the Octorara Board of School Directors approve the proposed preliminary budget for the 2010-2011 fiscal year and allow the administration to apply for Act 1 exemptions.

This is just the starting point.

Hiring Approvals:

B. That the Octorara Board of School Directors approve the employment of Ms.Melissa Rapp as a bus aide at the Octorara Intermediate School at the rate of $9.65 per hour effective February 1, 2010. (Ms. Rapp is currently employed by the district as a lunch/playground aide. She is replacing Billie Lynn Stanley who resigned.)

C. That the Octorara Board of School Directors approve the employment of Ms. Catherine Mundy as a mid-range substitute English teacher at the Octorara Area High School effective February 1, 2010 through June 11, 2010 at the rate of $140 per day. (Ms. Mundy is replacing Jennifer Watson who is on child-rearing leave.)

D. That the Octorara Board of School Directors approve the employment of Ms. Dawn Munion as a mid-range substitute math teacher at the Octorara Area High School effective January 4, 2010 through March 30, 2010 at the rate of $140 per day. (Ms. Munion is currently an approved substitute for the District and is replacing Melissa Carrodo who is on medical leave.)

E. That the Octorara Board of School Directors approve Ms. Cheryl Coughlin as a volunteer swim coach for her child. She will be representing Octorara Area High School in Chesmont League swim meets on an exhibition basis when there is a lane available at the meets.

Ms. Bowman asked Mr. Weagley if we only have one person on our swim team. Mr. Weagley stated that there are currently 3 and that we don’t officially have a swim team. These individuals compete when they can. They are eligible to qualify to districts.

F. That the Octorara Board of School Directors approve the following supplemental contracts for the 2009-2010 school year:
Dean Bicking OIS Technology Coordinator 2 points @ $545 $1,090
Drew Duggan OIS Academic Comp Advisor 2 points @ $545 $1,090

The OIS Academic Comp Advisor is actually for Envirothon.

G. That the Octorara Board of School Directors approve the following substitute teachers for the 2009-2010 school year:
Alicia Ivey (Elementary)
Laura Stewart (Elementary)
Kelley Ternahan (Elementary, ESL)
Beth Vattelana (Special Education, Elementary)
Melissa Weathers (Elementary, Reading Specialist)

H. That the Octorara Board of School Directors approve the following substitute support staff for the 2009-2010 school year:
Amy MacDonald (Instructional Assistant, Lunch Playground Aide, Nurse Aide, Library, Secretary)


I. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Drew Baumgardner From M+15 ($57,535) to M+30 ($59,524) Step 7
Shawna McAllister From M+15 ($55,181) to M+30 ($57,349) Step 4
Dena Schott From M+30 ($60,974) to M+45 ($63,750) Step 9

8. Facilities Committee Report

Mr. Stoltzfus gave the report. The HS renovations are going well. There are still a few punch list items on the additions. They found more asbestos on pipes in an area being renovated. He expects that they will find more as the project progresses. There will be change orders to take care of this.

They are still looking at alternatives to replacing the Middle School roof.

He’s recommending that they move forward with the upgraded cabling for the TV studio. They will probably end up getting some sort of credit.

They are still working on the fire system.

They are still looking at the offer on the cell tower.

Mr. Weagley is asking for $1000 for a mat for the long jump.

Dr. Newcome stated that they had run out of time at the facilities meeting and Mr. Norris had something he wanted to bring up.

Mr. Norris deferred to Mr. Haller (OIS Principal). They found a piece of playground equipment they would like to install.

9. Other Items/Concerns

Dr. Newcome said that there is a focus group put together for the Math report. He invited Board members to attend as observers.

He wanted to further explain the Chester County 2020 community conversation. This group will be holding a farming conference at the high school. He would like them to do one of their community conversations in the district. He said that Unionville had held one. He would like a group of municipal leaders, parent organization groups, etc. to attend. He would like from the board a list of people who should be there. He would like the Board and Administration to attend in the role of observer and maybe answer questions.

He had distributed disciplinary reports to Board members and mentioned the meetings Mr. Weagley had been holding with booster & community organizations.

There is an afterschool Arts & Crafts activity being held for 1st & 2nd grade students. There is a cost involved. He wanted to inform the Board of this and if they want it on the agenda for approval, he will see that it is place there.

Ms. Bowman thanked Mr. Weagley for his involving the community. She thinks the Chester County 2020 is a great idea.

Chloe Dean (Student Representative) wanted to give an update on the Braves statue. A fund was set up in the 06-07 school year. There have been some donations & a fund raiser is planned. There is currently $ 6,437 in the account. The statue cost $25,000. They will be holding a brick fund raiser. The price is to be determined. Student Council has also been holding Nickel Days for Doctors Without Borders for the Haitian earthquake and have raised some money for that.

Mr. Malone said he believes that the statue honors the area’s heritage.

10. Visitors’ Comments – General

Ellen Brown thanked the District for placing budget information on the District website.

11. Board Comments

Mr. Norris complemented Mr. Harner (OES Principal) on the nice newsletter they distributed. He had a question about he drastic increase in absences from Aug-Nov over prior years. Mrs. McNamara said that there was a lot of flu, pneumonia and strep this year.

There were some questions about the discipline reports.

Mrs. Bowman thanked the maintenance department & bus drivers for school opening today.

12. Adjournment

Facility Committee Meeting – Monday, February 8, 2010– 6:00 p.m. in the Octorara District Office Conference Room

Executive Session for personnel Monday, February 8, 2010– following the Work Session in the Octorara District Office Conference Room.

Policy Committee Meeting – Monday, February 15, 2010 – 6:30 p.m. in the Octorara District Office Conference Room

Next regularly scheduled Board Meeting – Monday, February 15, 2010 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room

Octorara School Board Meeting 09/21/2009

A policy committee meeting was held prior to the regular school board meeting. Although I did not attend, a friend who did allowed me to scan the handouts from that meeting. Attachment: http://docs.google.com/fileview?id=0B-nXkuyxohZNZmZkZTE4ZjEtMTVkMS00ZjRiLWEwNjUtMWY3OTE4ZTBmOWE2&hl=en

Board meeting notes:

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
September 21, 2009 – 7:30 p.m.
Middle School Multi-Purpose Room
AGENDA
1. Lord’s Prayer

2.Pledge of Allegiance to the Flag

3. Roll Call

All present.

4.Approval of Minutes from the Work Session of August 10, 2009 and the Regular Meeting of August 17, 2009

Approved.

5.Presentations:

None.

6.Information Item:

None.

7.Treasurer’s Report:

A. That the Octorara Board of School Directors approve the General Fund Report for the period ending August 31, 2009.

Mr. Malone gave the Treasurer's report. Approved.

8.Business Manager’s Report:

A. Approval of bills for payment.

Mr. Carsley gave the Business Manager's report. Approved.

9.Visitor’s Comments – Agenda Items Only

Eric Stuehrmann (West Fallowfield) had some comments which he thought might be related to tonight's agenda. He discussed the state audit of the gifted program, which he thought was going to be talked about. He also did some research into how other districts in the area handle minutes from board meetings & communicating w/ the public. Downingtown, Owen J Roberts and Tredyffrin-Easttown school districts post draft minutes or recaps. Mr. Stuehrmann touched on several other items such as the size of classes at OIS, lack of playground equipment at OIS and the gifted program at the high school.


10.Recommended Action Items: (Italicized items are new; they were not on the September 14, 2009 agenda.)


A. That the Octorara Board of School Directors approve the attached list of school bus drivers employed by Althouse Transportation, Inc. for the 2009-2010 school year.

Approved.

B. That the Octorara Board of School Directors approve the attached list of school bus runs by Althouse Transportation, Inc. for the 2009-2010 school year.

Approved.

C. That the Octorara Board of School Directors approve the use of the Octorara High School Gym on Sundays from September 13, 2009 through October 25, 2009 from 1:00-6:00 p.m. for a student fall basketball league.

Approved.


Resignation Approvals:
D. That the Octorara Board of School Directors accept Ms. Christina Cordisco’s resignation as an instructional assistant at the Octorara Elementary School effective immediately. (Hired August 25, 2008)

Approved.

E. That the Octorara Board of School Directors accept, with regret, Ms. Mimi Jurasinski’s resignation as a Title I reading assistant at the Octorara Primary Learning Center effective September 18, 2009. (Hired September 29, 2003)

Approved.

F. That the Octorara Board of School Directors accept Ms. Janice Papa’s resignation as an instructional assistant at the Octorara High School effective September 25, 2009. (Hired September 8, 2008)


Approved.

G. That the Octorara Board of School Directors accept Ms. Ellen Russell’s resignation as girl’s lacrosse coach effective immediately.


Approved.

H. That the Octorara Board of School Directors accept Ms. Stefanie Nuse’s resignation as 7th grade field hockey coach effective immediately.

Approved.

I. That the Octorara Board of School Directors accept Ms. Sonia Taylor’s resignation as a Middle School cheerleading coach effective immediately.

Approved.

Hiring Approvals:
J. That the Octorara Board of School Directors approve the employment of Ms. Lindsey Fischer as a long-term substitute second grade teacher at the Octorara Primary Learning Center pending completion of employee related documents required by law and the district. Ms. Fischer’s salary will be $44,018, which is Step 2 of the Bachelor’s Scale effective August 26, 2009. (Replacing Ashley Stoltzfus who transferred.)

Approved.

K. That the Octorara Board of School Directors approve the employment of Ms. Amanda Lenton as a long-term substitute third grade teacher at the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Lenton’s salary will be $43,741 which is Step 1 of the Bachelor’s Scale effective August 26, 2009. (Replacing Jody Bradley who is on child rearing leave.)

Approved.

L. That the Octorara Board of School Directors approve the employment of Mr. Richard Pankonien as a mid-range substitute social studies teacher at the Octorara High School pending completion of employee related documents required by law and the district. Mr. Pankonien’s salary will be $140 per day effective August 28, 2009 for approximately 24 days. (Replacing Janelle Sherman who is on medical leave.)

Approved.

M. That the Octorara Board of School Directors approve the employment of Ms. Karen Williamson as a mid-range substitute reading teacher at the Octorara Primary Learning Center pending completion of employee related documents required by law and the district. Ms. Williamson’s salary will be $140 per day effective October 8, 2009 for approximately 69 days. (Replacing Joanna Bowder who will be on child rearing leave.)

Approved.

N. That the Octorara Board of School Directors approve the employment of Ms. Laurel Vnucak as a Title I reading assistant at the Octorara Middle School pending completion of employee related documents required by law and the district. Ms. Vnucak’s rate will be $11.15 per hour effective August 31, 2009. (Replacing Melissa Jones who transferred.)

Approved.

O. That the Octorara Board of School Directors approve the employment of Mr. Nicholas Raftas as an Alternative Education assistant and van driver at the Octorara High School pending completion of employee related documents required by law and the district. Mr. Raftas’ rate will be $11.15 per hour effective August 31, 2009. (This is a new position.)

Approved.

P. That the Octorara Board of School Directors approve the employment of Ms. Jacky Strouth as a one-on-one instructional assistant at the Octorara Middle School pending completion of employee related documents required by law and the district. Ms. Strouth’s rate will be $9.65 per hour effective August 31, 2009. (Replacing Doris Klein who resigned.)

Approved.

Q. That the Octorara Board of School Directors approve the employment of Ms. Victoria Phelan as a lunch/playground assistant at the Octorara Primary Learning Center pending completion of employee related documents required by law and the district. Ms. Phelan’s rate will be $8.25 per hour effective September 8, 2009. (Replacing Wanda Fisher who transferred.)

Approved.

R. That the Octorara Board of School Directors approve the employment of Ms. Lindsey Mitman as a 7th grade field hockey coach. This position is designated at 4 points at $545 per point. (Replacing Stephanie Nuse who resigned.) Note: Abigail Hancock will remain the junior varsity coach.

Approved.

S. That the Octorara Board of School Directors approve the employment of Ms. Shannon Julius and Ms. Michelle King as assistant cheerleading coaches. Ms. Julius will receive 4 points at $545 per point and Ms. King will receive 2 points at $545 per point. (Replacing Terry Kelleher who is now the varsity cheerleading coach.)

Approved.

T. That the Octorara Board of School Directors approve Vicky Huber and Natalie Lantz as volunteer volleyball coaches.

Mr. Ganow abstained. Approved.

U. That the Octorara Board of School Directors approve John Coombe as a volunteer girl’s tennis coach.

Approved.

V. That the Octorara Board of School Directors approve the following changes in
Salary due to graduate credits earned:
Katherine Balla From B ($44,018) to B+15 ($46717) Step 2
Marjory Boyes From B ($44,295) to B+15 ($47,579) Step 3
Anthony Commale From B ($49,513) to B+15 ($53,613) Step 10
Carol Dittoe From M ($57,895) to M+15 ($62,206) Step 12
Dave Heffner From M+15 ($60,675) to M+30 ($62,423)Step 11
Michelle Lofgren From M+30 ($70,268) to M+45 ($72,822)Step 16
Michelle Miller From M+15 ($58,320) to M+30 ($60,249)Step 8
Nicole Pulaski From B+15 ($50,165) to B+15 ($51,027) Step 6 to 7
Janelle Sherman From B ($44,572) to B+15 ($48,441) Step 4
Valerie Guiseppe From M+45 ($62,199) to M+60 ($65,131) Step 7
Lauren Brotman From M ($53,643) to M+15 ($58,320) Step 8
Andrew Baumgardner From M ($52,807) to M+15 ($57,535) Step 7
Drew Duggan From M+30 ($59,524) to M+60 ($65,131) Step 7
Cindy Eshleman From M+15 ($77,517) to M+30 ($79,681) Step 22
Amanda Kieffer From M+15 ($63,737) to M+30 ($65,561) Step 13
Robin Lewis From M+45 ($64,526) to M+60 ($67,505) Step 10
Kay Minshall From M ($53,643) to M+15 ($58,320) Step 8
Charyl Morris From M+45 ($74,326) to M+60 ($76,694) Step 17
Andrew Reynolds From M+45 ($62,199) to M+60 ($65,131) Step 7
Margaret Schaefer From B+15 ($48,441) to M ($50,301) Step 4
Mary Wallet From M ($48,630) to M+15 ($53,611) Step 2
Matt Worrell From M+15 ($60,675) to M+30 ($62,423) Step 11

Approved.

W. That the Octorara Board of School Directors approve a salary adjustment for Ms. Sharon Rosander from a rate of $9.65 per hour to $11.15 per hour effective August August 31, 2009 due to degree status.

Approved.

X. That the Octorara Board of School Directors approve the following supplemental
contracts for the 2009-2010 school year:
Donna Edwards Mentor for Ashley Brennan 2 points @ $545 $1,090
Beth Peticca Mentor for Avis Benard 1 point @ $545 $ 545
Nicole Glass Mentor for Kristen Lauer 2 points @ $545 $1,090
Susan Hetrick Mentor for Ashley Stoltzfus 1 point @ $545 $ 545
Heidi Ferry Mentor for Laura Fisher 1 point @ $545 $ 545
Don Barrett Mentor for Sarah Calloway 1 point @ $545 $ 545
Megan Munn Mentor for Lori Boldt 1 point @ $545 $ 545
Ashlee DiRocco Mentor for Amanda Lenton 2 points @ $545 $1,090
Andrea Weaver OES Envirothon Advisor 2 points @ $545 $1,090
Nina Thwaites Musical Assistant 3 points @ $545 $1,635
Jamie Schempp OMS AV Coordinator 4 points @ $545 $2,180

Approved.

Y. That the Octorara Board of School Directors approve Ms. Lisa Steiner’s request for unpaid Family Medical Leave for the purpose of child rearing from approximately April 27, 2010 through June 11, 2010. Ms. Steiner is a guidance counselor at the Octorara Primary Learning Center.

Approved.

Z. That the Octorara Board of School Directors approve Ms. Jody Bradley’s request for unpaid Family Medical Leave for the purpose of child rearing from approximately December 16, 2009 through June 11, 2010. Ms. Bradley is a third grade teacher at the Octorara Elementary School.

Approved.

AA. That the Octorara Board of School Directors approve the following substitute
teachers for the 2009-2010 school year:
Beth Reburn (Elementary Ed)
Thomas Bidekapp (Agriculture)
Eric Derr (Emergency)
Curtis Sebastian (Emergency)
Gerald Iler (Emergency)
Nicholas Raftas (Social Studies)
Elaine Gesner (Social Studies)
Lisa Rudisill (English)
Ann Koch (Elementary)
Anne Nusbaum (Elementary)
Nicole Musho (Elementary)
Katherine Ward (Elementary and Early Childhood)
Mitchell Chilcote (Emergency)
Alison Parry (Elementary)
Sue Evans (Emergency)
Sandi Wrigley (Elementary)

Approved.

BB. That the Octorara Board of School Directors approve Ms. Ashley Thieroff as substitute support staff for the 2009-2010 school year at the rate of $9.65 per hour.

Approved.

CC. That the Octorara Board of School Directors approve the following substitute
cafeteria workers for the 2009-2010 school year at the rate of $8.25 per hour:
Margaret Walton
Bonnie Fuller
Margaret Hanning
Carol Lantz
Mary Sweigart
Traci Zary
Debbie Perkins

Approved.

DD. That the Octorara Board of School Directors approve the following change orders to
Lobar Inc. for the High School renovation and addition project:
Change Order 401-11 Re-route existing roof drain pipe to I-A6 $1,222.03
Change Order 401-12 Provide temporary seal of concrete floors $3,286.97
Change Order 401-13 Credit for reduction in asphalt index ($38,228.64)

Mr. Mango wanted to emphasize the credit we are receiving for a drop in oil prices for the blacktop. Mr. Stoltzfus stated that there are more savings to come.
Approved.

EE. That the Octorara Board of School Directors approve Ms. Elizabeth Scroggin’s request for unpaid Family Medical Leave for the purpose of child rearing from approximately January 13, 2010 through February 15, 2010. Ms. Scroggin is a math teacher at the Octorara High School.

Approved.

FF. That the Octorara Board of School Directors approve Ms. Ruth Gebhard as
substitute support staff for the 2009-2010 school year at the following rates: Lunch/Playground - $8.25 per hour Instructional Assistant, Library Aide, Nurse Aide - $9.65 per hour

Approved.

GG. That the Octorara Board of School Directors approve the following longevity bonus
payments for the 2009-2010 supplemental contracts:
Beth Peticca 1 point for 5th year mentoring $545
Adam Udell 1 point for 5th year mentoring $545
Scott Conaghan 1 point for 5th year coaching $545
Jennifer Hoskins 1 point for HS advisor $520 (for 2008-2009)

Approved.

HH. That the Octorara Board of School Directors approve the attached Transportation Contract between Linville Hill Mennonite School and the Octorara Area School District.

Mr. Ganow wanted to know if there was information concerning the route. That is to follow at a later time.

Mrs. Bicking asked about the cost. Mr. Carsley stated that it is about $2,000 less than last year.

Approved.

II. That the Octorara Board of School Directors approve the employment of Ms. Lindsay Mitman as a mid-range substitute third grade teacher from approximately November 6, 2009 – March 23, 2010. Ms. Mitman is currently a day-to-day sub for the District. (Replacing Suzanne Schurr who will be on child rearing leave.)

Approved.

JJ. That the Octorara Board of School Directors approve the following Reading Skills teachers for 1 ½ hours per day based on step and scale at the rate of
$31.57 per hour:
Katie Dikun
Alison Parry

Approved.

KK. That the Octorara Board of School Directors approve a stipend of $200.00 for Ms. Deb Canby for writing a successful grant. The grant provided $4,000 and was Awarded by CCRES.

This is for PE equipment. Mr. Ganow asked how many staff are writing grants. Dr. Newcome replied that there are 1 -2 grants per year. Mr. Ganow wanted to know if anyone was actively looking for grants. Dr. Newcome gets a list and passes on any he feels are worthwhile. Many require matching funds.

Approved.

LL. That the Octorara Board of School Directors approve the employment of Ms. Brittany Strunk as a Title I reading assistant at the Octorara Primary Learning Center pending completion of employee related documents required by law and the District. Ms. Strunk’s rate will be $11.15 per hour effective September 17, 2009. (Replacing Mimi Jurasinski who resigned.)


Approved.

11.I.U./C.A.T. Board Representative’s Report

Mr. Stoltzfus said that the Authority committee met & rejected the Borough of Downingtown's wish list. The main sticking point is over security. The I.U. is not prepared to spend what Downingtown wants. The Borough would like payment up front, rather than on a per case basis. They are still negotiating & hope to come to an agreement.

Mr. Mango stated that his committee rejected it for the same reason. The Borough wanted $75,000 up front for a dedicated officer. The I.U. did not want to set a precedent for the I.U. or its member school districts.

12.Old Business


None

13.New Business

None

14.Other Items and Announcements

Mr. Weagley wanted to inform the board of an Eagle scout project just completed on the school grounds. A.J. Franchetti refurbished the press box and installed a post/rope fence around the track.

Dr. Newcome distributed information concerning a compliance audit of special/gifted education. (See link at the end of these notes) This will be discussed in October.

Dr. Newcome went on to explain the answer to the question brought up last week concerning Elena Wilson and the Asst. Principal position in the Middle School. (See notes on this site from 9/18/2009).

The Octorara Regional Council is going on a tour with a developer to look at possibilities for commercial development. No green space will be looked at.

Mr. Weagley wanted to remind everyone that homecoming is this weekend. The parade is in Parkesburg on Friday at 7:00 p.m. The 1999 State Championship Soccer team will be the grand marshalls. They will also be recognized at half-time of the Varsity soccer game on Saturday.

15.Visitor’s Comments

Mr. Stuehrmann reiterated his wish for timely information from the district.

Brian Fox (Londonderry Twp.) is disappointed that foriegn language instruction has been cut from the Intermediate School. He asked that the district look into the possibility of alternative foriegn language instruction. He asked Mr. Norris to elaborate on why he is confident that the Intermediate school will be able to remedy the class size problem. He would also like to see more timely posting of minutes. He commended the board on how accurate the minutes seem to be, since there aren't really any corrections to them. He feels that the district would be safe in posting draft minutes & labeling them as such.

Shelly Meadowcroft (Atglen) expressed concerns over the High School math department effectiveness. The test scores presented last week reflect the ongoing issues with the math program. She emphasized that she is pro-Octorara & pro-teacher. However, she is disappointed with the math program. She related that it is common to find the state of the math department at the high school being discussed throughout the community. She recognized that the district has been using a consultant for a few years, but there appears to be a lack of progress. She related the experience of her own children with the math program in the high school. When meeting with school officials last year concerning one of her children, she was told that 32% of the students taking Algebra II were failing (this figure did not include the students with a 'D' that cannot take Trigonometry). She feels this is unacceptable & would like the board to revisit this.

16.Board Comments

Mr. Norris addressed Mr. Fox's question concerning class size. He feels that sometimes the district relies too much on data & needs to strike a balance between data and teacher recommendation. He feels that the district should look into posting the draft minutes. As for the math situation, every district has their issue & math seems to be Octorara's.

Mr. Ganow requested that the concerns be shared with Mr. Rohrer & he would like more details.

Mr. Hume stated that the Board is concerned by the public's concerns. He feels that every effort is being made to correct the problem. Motivating students is difficult.

Mrs. Bowman repeated that more students are taking AP courses. She is also concerned about the math scores. They need to determine what is considered "reasonable progress".

Mr. Norris wanted to let everyone know that the Back to School night at OES was nice. He had some concerns about some things he overheard in the hallway concerning 4th grade math. He asked Mr. Harmer to look into it.

Mr. Ganow thinks the public should request that the newspapers they subscribe to cover the school board meetings.

17.Adjournment


Executive Session for Facility Use Contract Negotiations – Monday, September 21, 2009 - 7:00 p.m. in the Octorara District Office Conference Room.

Facility Committee Meeting – Monday, October 12, 2009: Tour of High School Project 6:00 p.m. starting in the District Office Conference Room Meeting at 6:30 p.m. in the Octorara District Office Conference Room

Next regularly scheduled Work Session – Monday, October 12, 2009 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room

Policy Committee Meeting – Monday, October 19, 2009 – 6:30 p.m. in the Octorara District Office Conference Room

Next regularly scheduled Board Meeting – Monday, October 19, 2009 – 7:30 p.m. Octorara Middle School Multi-Purpose Room

Executive Session for Personnel will be held following this meeting in the Octorara District Office Conference Room.

I need to re-scan the handout from the Department of Education. The file was too large for me to upload to the host site, so I will need to re-scan into two smaller files. I will do this as soon as I can and post the link.

Octorara School Board Work Session 08/10/2009

OCTORARA AREA SCHOOL DISTRICT
WORK SESSION August 10, 2009 – 7:30 p.m.
Octorara Intermediate School Library
DISCUSSION GUIDE

l. Lord’s Prayer
2. Pledge of Allegiance to the Flag

3. Roll Call

all present

4.Visitors’ Comments - Agenda Items Only

none

5. Presentations:

A. Activity Fees – Jim Weagley, Scott Rohrer

Dr. Newcome asked that Brian Wenzka (Octorara Y.M.C.A.) be permitted to present a letter concerning facility usage fees as he had asked to be placed on the agenda.

Mr. Wenzka turned it over to Rob Wishneski (Octorara Y.M.C.A. Board Member). Mr. Wishneski distributed a letter prepared by the Octorara Y Board and read the letter aloud. (Note: the contents of the letter will be published on this blog when I receive an electronic copy).

Mr. Weagley presented the recommended policy for the approved Activity Fee. From the handout: "Beginning in the fall of 2009 all Octorara students in grades 7 - 12 participating in the school athletic program will be required to pay an activity fee" "Students will pay $35 to participate in the first sport and $10 for the second. Participation in the third sport will be free."
"Once the pre-season practice period has finished and rosters have been finalized, each team will be scheduled in the computer lab for athletic eligibility registration. Parents will be informed about when the activity fee payment is due via the following communication: 1) The coaching staff will announce to their teams the date of te team athletic eligibility registration and 2) the schedule will be presented under the "athletics" heading on the school district website octorara.k12.pa.us as well as the "Chalkboard" section of highschoolsports.net."
"If paying by check, checks should be made payable to "Octorara Area High School".
"In order to be eligible to play in games, students must pay their activity fee prior to the first regular season contest."

Mr. Hume stated that this is not a large part of the budget. He opposes the fees. His opinion is that if the school has an activity, the school should pay for it. This could possibly create more problems than it solves.

Mr. Weagley replied that he was directed to find ways to increase revenues for sports. Mr. Weagley offered his opinion that he also does not like it.

Mr. Hershey reminded the Board members that they already voted on this.

Mr. Norris questioned the confidentiality of students who receive free lunches (as they will not have to pay the fee).

Mr. Weagley replied that the coaches would not be involved in the collection of the fee. They would only receive a list of who is eligible to play.

Mr. Malone asked who would enforce this at gametime. Mr. Weagley stated that he would be enforcing it.

Gina Reid from Atglen asked if the money would go to the team.

Mr. Weagley said that it would go into the general athletic fund.

Mr. Norris said that he appreciated the finer points outlined this evening and wished they would have been available a few months ago. He reiterated that he still does not agree with the fee.

6. Information Items:

A. Ms. Lori Boldt will transfer from an assignment of ½ day kindergarten teacher and ½ day teacher at the Octorara Intermediate School to a second grade teacher at the Octorara Primary Learning Center for the 2009-2010 and 2010­2011 school years. (Replacing Laura Fischer who transferred.)

7. Presentation of Agenda Items for the August 17, 2009 Regular Monthly Public Meeting:


Resignation Approvals:
A. That the Octorara Board of School Directors accept Ms. Sylvia Whitney’s resignation as a Title 1 Aide at the Octorara Intermediate School effective July 29, 2009. (Hired August 25, 2008)

Hiring Approvals:
B. That the Octorara Board of School Directors approve the employment of the
following substitutes for the Summer Reading Program: Lori Boldt at a rate of $22 per hour Rebecca Wagner at a rate of $10 per hour

C. That the Octorara Board of School Directors approve the addition to the employment of Ms. Avis Benard from a ½ time kindergarten to a full-time kindergarten teacher at the Octorara Primary Learning Center effective August 26, 2009. Ms. Benard’s salary will be $66,624 which is Step 17 of the Master’s Scale. (Replacing Lori Boldt who transferred.)

Ms. Benard was the 1/2 time volunteer coordinator. That position was eliminated. Ms. Benard took a 1/2 Kindergarten position and when the other 1/2 time position came up, she asked to be full-time.

Mr. Ganow wanted to know if half-time went toward the steps. Dr. Newcome will check.

D. That the Octorara Board of School Directors approve the employment of Ms. Alison Fell as a long-term substitute art teacher at the Octorara High School pending completion of employee related documents required by law and the district. Ms. Fell’s salary will be $43,741, pro-rated, which is Step 1 of the Bachelor’s Scale effective August 26, 2009 for 94.5 days. (Replacing Sarah Roenigk who is on sabbatical leave.)

E. That the Octorara Board of School Directors approve the employment of Ms. Fallon Jordan on a Temporary Professional Employee Contract as a learning support teacher at the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Jordan’s salary will be $43,741 which is Step 1 of the Bachelor’s Scale effective August 26, 2009. (Replacing Anita Ungerbuehler who resigned.)

F. That the Octorara Board of School Directors approve the employment of Ms. Amy Steinmetz on a Professional Employee Contract as a literacy coach at the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Steinmetz’s salary will be $54,478 which is Step 9 of the Master’s Scale effective August 26, 2009. (Replacing Aleta Connell who transferred.)

Mr. Ganow wanted to know if this was a new-hire to the district. Dr. Newcome said that it was.

G. That the Octorara Board of School Directors approve the employment of Mr. Brian Dikun as half-time Assistant Principal at the Octorara Intermediate School and half-time Director of Alternative Education effective August 3, 2009. Mr. Dikun is currently a fourth grade teacher at the Octorara Elementary School. This is a 10 ½ month position at a salary of $72,715.

The question was asked about the number of students included at this time. There are currently 7 non-IEP students and 1 who would have gone to Chester County High School.


H. That the Octorara Board of School Directors approve the employment of Bridget Fogarty on a Temporary Professional Employee Contract as ½ time special ed teacher at the Octorara Elementary School and ½ time alternative education teacher at the Octorara High School pending completion of employee related documents required by law and the district. Ms. Fogarty’s salary will be $49,465 which is Step 3 of the Master’s Scale effective August 26, 2009.

Dr. Newcome stated that this would be looked at later in the meeting.

I. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Doreen Creighton From B ($44,295) to B+15 ($47,580) Step 3
Timothy Ergler From B+15 ($47,579) to M ($49,465) Step 3
Margaret Forchetti From M+45 ($80,343) to M+60 ($82,505) Step 21
Christine Gray From M ($56,149) to M+15 ($60,675) Step 11
Tom Hurley From M ($57,895) to M+15 ($62,206) Step12
Matt Livingood From M ($50,301) to M+15 ($55,181) Step 4 Alison Mannetta From B ($44,295) to B+15 ($47,579) Step 3
Tim Mundy From M+30 ($79,681) to M+45 ($81,847) Step 22
Megan Munn From B+15 ($50,165) to M ($51,972) Step 6
Nina Thwaites From M+30 ($65,731) to M+45 ($68,762) Step 11


J. That the Octorara Board of School Directors approve a salary adjustment for Ms. Shirley Miller from $58,936 to $61,996 effective August 26, 2009.

K. That the Octorara Board of School Directors approve Ms. Suzanne Schurr’s request for unpaid Family Medical Leave for the purpose of childrearing from approximately November 6, 2009 to April 24, 2010. Ms. Schurr is a 3rd grade teacher at the Octorara Elementary School.

Mr. Ganow wanted to know if this was all unpaid. Dr. Newcome will check on it.

L. That the Octorara Board of School Directors approve the attached list of substitute teachers, substitute emergency permit teachers, and substitute support staff for the 2009-2010 school year.

Mr. Ganow wanted to know if it would be in next week's packet.

M. That the Octorara Board of School Directors approve the attached list of supplemental contracts for the 2009-2010 school year.

Same as above

8.Facilities Committee Report

Mr. Stoltzfus reported on the construction. The back is scheduled to be completed in December, however, it may be finished sooner. The project is 42% complete. The rest will take longer, since they will have to move students around. The athletic fields are being worked on.

9. Other Items/Concerns

Mr. Malone wanted to know how the state budget impass would impact the district budget. Mr. Carsely said that if they collect 90-95% of property tax, along with Federal funds, it would take the district through February 2010.

10. Visitors’ Comments – General

Sandy Reel (Highland Twp) wanted to know about the Alternative Ed program. The district will send her information.

Rob Wishneski (Highland Twp) had some questions concerning the activity fee. He asked how much was expected to be collected. Mr. Weagley responded they were expecting approx. $19,700. Mr. Wishneski then asked about the facility fee and the response was approx. $20,000. Mr. Wishneski asked about the total budget & was told it was approx. $ 44 million.
He also asked the cost of football. Mr. Weagley said that football costs $44,000. Mr. Wishneski wanted to know if it was cost effective to charge the activity fee and was the Board just picking the low-hanging fruit. He asked the Board to think about the socio-economic impact to students.

Mr. Hershey stated that the Board had 'wrangled' with it for months.

Mr. Malone agreed with Mr. Wishneski, but stated that he had voted for the activity fee to not hold up the budget process.

The question was asked if the facility fee is in the budget. The answer was the an amount is in the budget, but the details haven't been worked out.

Mary Jaye Tyson-Hampton (Londonderry) wanted to know if there was a limit per family. Mr. Weagley stated that he chose a low end fee. He realizes that there are some situations where it may still be a hardship.

Gina Reid (Atglen) wanted to know if it was typical that something was voted on without the policy bieng in place or was it done out of necessity to pass the budget. Mr. Hershey stated that it was not typical. Mr. Weagley stated that what was presented tonight was the administrative piece. Mr. Ganow said that the budget was the driving force.

Ms. Reid also wanted to know when the fee assessment details were presented. Dr. Newcome said that the budget was built and then they backfilled it. The Board needed to decide to assess the fee, then figure it out.

Dr. Newcome wanted to know who he was supposed to speak to at the Y. He felt as though he was passed around.

Ms. Reid felt her question about policies was not fully answered. She wanted to know if the public should attend the policy meetings. Dr. Newcome gave the date & time.

Mr. Wishneski had additional questions about the facility fees - who would be charged? Will non-profits be charged - according to the schedule, some will and some won't. How was that determined? He also asked how the board could vote on something without the details.

Mr. Hershey stated that a lot had been cut out of the budget & he had praise for the Administration.

Ellen Brown (Atglen) had a couple of questions. She asked for statistics on Octorara students. For students who are involved in activities, how many go on to further their education and how many don't? For students who aren't involved, how many go on to further their education and how many don't? How many students not involved drop out?

The second question concerned salaries. She noticed that there was a salary attached to Brian Dikun's new position, but there wasn't a salary attached to Mr. Rohrer's new position last month. Dr. Newcome stated that Mr. Rohrer's salary did not change and was according to his contract - approx. $120,000.

The third question concerned the sports budgets. There was a budget for Boys' soccer attached to the activity fee procedure - is it possible to get that for all sports? Dr. Newcome had actual data there & distributed it.

Scott Grimes (Parkesburg) wanted to know if the activity fee would be waived for lacrosse as they are self-funded. The answer was 'yes'.

He also wanted to know if there was any thought to rededicating a field as the "Betsy Handy Field", since the middle school field is now a parking lot. He suggested that the Varsity Field be dedicated & asked the Board to consider it.

Kent Buohl(Parkesburg) asked if the activity fee could expand to other activities in the future. Mr. Hershey said, "Yes."

Brian Wenzka wanted to clarify the discussions betweent the District and the Y. He understands Dr. Newcome's frustration. The Y's management structure is complex, but provides good checks & balances. He cannot make the final decisions concerning finances. That is deferred to his supervisor. However, she will not make a decision that the local Y Board is not comfortable with.

Lennie Brown (Atglen) handed out invitations to Board Members to the High School Girl's Soccer "Girls' Night Out".

11. Board Comments

Ms. Bowman feels that the activity fee is a bargain and parents should not mind paying it. She believes that the booster organizations should help out.

Mr. Mango stated that the Budget process starts early & encourages people to come out.

Mr. Hume supports the Y and hopes that the Board doesn't sent the message that they don't support the Y.

Mr. Malone wanted to mention that Newsweek recognized Octorara as a top public high school based on Advanced Placement Data. Congratulations to the High School.

Mr. Ganow stated that they are the Board of Directors of a $40+ Million entity and Dr. Newcome is the CEO. He felt the Y letter was patronizing.

Ms. Bowman said she is a supporter of the Y, but she is concerned about the wear & tear of the facilities.

12. Adjournment


Policy Committee Meeting – Monday, August 17, 2009 – 6:30 p.m. Octorara Intermediate School Faculty Room

Next regularly scheduled Board Meeting – Monday, August 17, 2009 – 7:30 p.m. Octorara Intermediate School Library

Facility Committee Meeting – Monday, September 14, 2009 – 6:30 p.m. Octorara District Office Conference Room

Next regularly scheduled Work Session – Monday, September 14, 2009– 7:30
p.m. Octorara Middle School Multi-Purpose Room

Executive Session for Personnel will be held following this meeting in the Octorara Intermediate School Faculty Room.

Octorara School Board Meeting 07/20/2009

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
July 20, 2009 ­ 7:30 p.m.
Octorara Intermediate School Library

AGENDA

l. Lord's Prayer
2 .Pledge of Allegiance to the Flag
3. Roll Call

2 absent

4. Approval of Minutes from the Work Session of June 8, 2009 and the Regular Meeting of June 15, 2009.

5. Presentations:

None

6. Information Item:

None

7. Treasurer's Report:
A. That the Octorara Board of School Directors approve the General Fund Report for period ending June 30, 2009.

Mr. Carsley reported for Mr. Malone.

8. Business Manager's Report:
A. Approval of Bills for Payment

Mr. Carsley gave the report.
Mr. Norris questioned the Travel & Conference Expenses as to whether they were funded with Title I funds. The answer is ‘yes’.
He also questioned the capital expenditure to M&N Towing – this was for boxes for High School teachers to pack contents of their rooms.

Approved.

9. Visitors' Comments - Agenda Items Only

None

10. Recommended Action Items: (Italicized items are new, they were not on the July 13, 2009 agenda.)
A. That the Octorara Board of School Directors approve the attached resolution to approve a lease between the Chester County Intermediate Unit and the Chester County School Authority for the Proposed Technical College High School Project in Downingtown.

Approved.

B. That the Chester County Vocational Technical School Board members approve the attached resolution to approve selection of a site and authorize seeking state reimbursement and other funds for the Proposed Technical College High School Project in Downingtown.

Mrs. Hardy stated that this needs a roll-call vote.

Mrs. Bicking – Yes
Mrs. Bowman – Yes
Mr. Ganow – Yes
Mr. Mango – Yes
Mr. Norris – Yes
Mr. Stoltzfus – Yes
Mr. Hershey - Yes

C. That the Octorara Board of School Directors accept the Audit Report from Trout, Ebersole & Group for the Lancaster County Tax Collection Bureau for the year ended December 31, 2008.

Approved.

D. That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Primary Learning Center.

Approved.

E. That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Elementary School.

Approved.

Resignation Approvals: F. That the Octorara Board of School Directors accept, with regret, Ms. Vera Graham's resignation as a cafeteria employee at the Octorara High School effective June 25, 2009. (Hired September 2002)

Approved.

G.That the Octorara Board of School Directors accept, with regret, Ms. Deanna Funk's resignation as Junior Varsity Volleyball Coach effective immediately.

Approved.

H.That the Octorara Board of School Directors accept Ms. Heather Hoxter's resignation as Junior Varsity Field Hockey Coach effective immediately. (Hired August 2008)

Approved.

Hiring Approvals:

I.That the Octorara Board of School Directors approve the employment of the following substitutes for the Summer Reading Program: Denyce Copeland at a rate of $13 per hour Nancy Perks at a rate of $13 per hour Joan Agen at a rate of $22 per hour Katie Dikun at a rate of $22 per hour

Approved.

J.That the Octorara Board of School Directors approve the employment of Ms. Doreen Creighton as a half-time K-8 Math Coach for the 2009-2010 and 2010-2011 school years to be funded by Title I Stimulus Funds. Ms. Creighton is currently employed as a half-time Math Coach through Title I Grant Funding. Ms. Creighton's additional half-time salary will be $22,147 which is Step 3 of the Bachelor's Scale. (This is a two-year half-time position in addition to her current approved half-time position.)

Approved.

K.That the Octorara Board of School Directors approve the employment of Ms. Kristin Lauer as an ESL teacher for the Octorara Primary Learning Center and the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Lauer's salary will be $43,741 which is Step 1 of the Bachelor's Scale effective August 26, 2009. (Replacing Sarah Smoker who resigned.)

Approved.

L.That the Octorara Board of School Directors approve the employment of Ms. Terry Kelleher as Girl's Varsity Cheerleading Coach at the Octorara High School for the 2009-2010 season. Ms Kelleher currently serves as the Girl's Junior Varsity Cheerleading Coach. (Replacing Kelli Dague.)

Approved.

M.That the Octorara Board of School Directors approve the employment of Mr. Christian Taylor as Head Cross-Country Coach at the Octorara High School for the 2009-2010 season. (Replacing Elizabeth Bushong who resigned.)

Approved.

N. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Fran Bonfanti From B ($45,125) to B+15 ($50,165) Step 6
Jill Bright From M+60 ($75,294) to D ($80,297) Step 16
Tim Ergler From B ($44,295) to B+15 ($47,579) Step 3
Sandy Evans From M+60 ($68,296) to D ($75,396) Step 11
Jennifer George From B+15 ($51,027) to M ($52,807) Step 7
Margaret Michell From M+30 ($60,249) to M+45 ($62,975) Step 8
Christine Miller From B+15 ($48,441) to M ($50,301) Step 4
Sarah Roenigk From M+15 ($58,320) to M+30 ($60,249) Step 8
Dave Baker From M+45 (68,309) to M+60 ($71,095) Step 13

Approved.

O. That the Octorara Board of School Directors approve the contract between Mr. Scott Rohrer and the Board of Education effective July 1, 2009 through June 30, 2012.

Approved.

P.That the Octorara Board of School Directors approve the employment of Ms. Lisa Nunemaker as a permanent Instructional Assistant at the Primary Learning Center at a salary of $10.65 per hour effective August 2009. Ms. Nunemaker is currently employed in this position as a long term substitute.

Approved.

Q.That the Octorara Board of School Directors approve a salary adjustment for Ms. Lisa Scanish to $35,993 effective July 1, 2009.

Dr. Newcome stated that this was missed in the June salary adjustments.
Approved.

R. That the Octorara Board of School Directors approve a salary adjustment for Ms. Judy Lion to $13.45 per hour effective July 1, 2009.

Dr. Newcome said that this was also missed in the June salary adjustments.
Approved.

S.That the Octorara Board of School Directors approve the attached Letter of Agreement between Pressley Ridge and the Octorara School District for the Employee Assistance Program.

Approved.

T.That the Octorara Board of School Directors approve the attached activity fund request for the Octorara High School Ski/Snowboard Club.

Mr. Ganow asked if this was something new. Mr. Rohrer said that it wasn’t new, but hadn’t had someone to organize for a while.

U.That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Middle School.

Approved.

V.That the Octorara. Board of School Directors approve the following change orders to Lobar Inc. for the High School Addition and Renovation Project:
Change Order 401-09 $1,897.35 Add insulation to B wing classroom.
Change Order 401-10 $8,830.00 Add projection screens.

Approved.

W.That the Octorara Board of School Directors approve Ms. Connie Good's request for unpaid Family Medical Leave for the purpose of childrearing from approximately December 17, 2009 to December 23, 2009. Ms. Good is a secretary to the Assistant Superintendent.

Dr. Newcome said that Ms. Good is using sick leave for the remainder of her time.
Approved.

X.That the Octorara Board of School Directors approve the employment of Mr. Mark Prokay as an Assistant Football Coach at the Octorara High School for the 2009-2010 season. (This is a new position.)

Mr. Norris asked if this was budgeted and asked where the points were.
Dr. Newcome stated that it was 7 points.
Mr. Ganow made a comment about the 7 points.
Approved

Y. That the Octorara Board of School Directors approve the employment of Ms. Stephanie Buohl as a 7thGrade Girl's Soccer Coach at the Octorara Middle School for the 2009-2010 season. (Replacing Kaj Miller who resigned.)

Approved.

Z.That the Octorara Board of Education approve the employment of the following substitutes for the Summer Reading Program at $22 per hour:
Nicole Glass
Marjory Zajac

Approved.

11. I.U./C.A.T. Board Representative's Report

Mr. Mango thanked the Board for approving the new building. If any Board members have any questions, they are to let him know.

12. Old Business
Dr. Newcome said that the Middle School lot is ready for a wearing course. Because of the price of oil has come down, the district will receive a $12,000 credit. The district will eventually receive an additional $20,000 credit for the top coat. Dr. Newcome recommends that the District moves forward with this. It will be on the agenda for next month.

Mr. Norris is worried about moving the pods out after this is complete. Dr. Newcome said that precautions are being taken.

Mr. Mango asked if this needed to be approved tonight.

The Board proceeded to vote & it was approved.

Dr. Newcome then presented an outline of the Activity Fee. He said that there would be public notification. All coaches of fall sports have been notified & they are to notify the athletes. It is also on the school website and there will be a mass telephone announcement.

He stated that Band &Chorus are included.

Mr. Norris is against Band & Chorus being included.

Dr. Newcome said that the policy committee had been working on the Use of Facilities policy. It will be broken down into three (3) categories: School, Non-profit Community & Non-profit Non-Community. They divided which groups go into which category.

Mr. Norris questioned one of the line items.

Mr. Ganow had a comment about the Liability Insurance requirements. He felt that the District should be named as an additional insured.

Mr. Norris was concerned that most groups for the fall have already set fees & have registrations complete.

Mr. Mango feels that this should go before the groups affected to determine the impact to their budgets.
Mr. Stoltzfus asked if there are records of who used what. Dr. Newcome said that there are.

Mr. Norris wanted clarification concerning the amounts…are they for a day, week, season, per field, etc. Dr. Newcome said that had not been determined yet. Mr. Norris would like to see a graduated scale.

13.New Business

14.Other Items and Announcements
Ellen Brown had several questions/comments. The first concerned the activity fee. Since an activity is required for graduation and students now have to pay for activities, doesn’t this make their education no longer free? She also asked if the requirement was an Octorara requirement or a State requirement. There wasn’t an answer to this question. Mr. Rohrer did state that community service counts as an activity.

Ms. Brown also commented that any student who wanted to be a music major in college was going to be charged, but someone who wants to be a chemist won’t be.

Next Ms. Brown questioned how they determined which groups got put into each category. For example, the Octorara Soccer Club is a non-profit which could be considered a community organization because there are opportunities for all ages to play soccer, not just school age children. She also wanted to know what the groups were going to get for their payment. Would the fields be cut & lined? Currently, the soccer club does their own lining, etc.

Sandy Reel asked what is on the list of activities. Dr. Newcome stated athletics, chorus and band. Ms. Reel wanted to know how they determined that band & chorus should be on the list, since they are both classes. Mr. Rohrer said it was the additional cost for travel. Ms. Brown questioned this, as she thought that band boosters paid for the buses for the parades. Apparently, they don’t pay for all of them. Ms. Reel stated that Chorus doesn’t really go anywhere. Dr. Newcome was going to check on the parades being mandatory for band. They may have to take band off the list or make the parades not mandatory.

Joanne Moore asked if there would be guaranteed playing time for sports? Dr. Newcome said “no”. Ms. Moore stated that therewould be parents who would expect that if they are paying.

Ms. Reel said that she has heard that it is a concern of the coaches.

Judy Stuehrmann asked about the anticipated revenue from the activity fee. Dr. Newcome said it is about $20,000.

Mr. Hershey said there were strict guidelines from the Board to keep taxes down.

Dr. Newcome gave a brief history of the activity & facilities fee. They will track to determine effectiveness.

15. Board Comments
Ms. Bowman feels that if there is an activity fee then outside participation for band & chorus should not be mandatory. She also thinks that booster clubs should look at their priorities & perhaps instead of purchasing jackets and having banquets, they should subsidize the activity fee.

Mr. Mango wondered if all of this was worth $20,000. What is the administrative cost to track it.

Mr. Norris wanted to recognize the passing of Jack Handy – a long time supporter of the District.
16. Adjournment

Facility Committee Meeting ­ Monday, August 10, 2009 ­ 6:30 p.m. Octorara Intermediate School Faculty Room

Policy Committee Meeting ­ Monday, August 17, 2009 ­ 6:30 p.m. Octorara Intermediate School Faculty Room

Next regularly scheduled Work Session ­ Monday, August 10, 2009 ­ 7:30 p.m. Octorara Intermediate School Library

Executive Session for Personnel will be held following this meeting in the Octorara Intermediate School Faculty Room.

Octorara School Board Meeting 06/15/2009

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
June 15, 2009 ¬ 7:30 p.m.
Octorara Intermediate School Library


AGENDA

l.Lord's Prayer

2.Pledge of Allegiance to the Flag

3.Roll Call
1 absent

4. Minutes:

Approve the following minutes from the Work Session of May 11, 2009

Approve the following minutes from the Board Meeting of May 18, 2009
approved

5.Presentations:
none

6. Information Item:
none

7. Treasurer's Report:
A.That the Octorara Board of School Directors approve the General Fund Report for period ending May 31, 2009.

Mr. Malone gave the Treasurer’s report.
approved

8. Business Manager's Report:
A.Approval of Bills for Payment

Mr. Lee gave the Business Manager’s report
Mr. Mango asked if the scholarships were “pass-throughs”. Mr. Lee responded that they are.
Approved.

9. Visitors' Comments ¬ Agenda Items Only
Judy Stuehrmann had questions concerning the Asst. Superintendent position up for approval tonight. She wanted to know the following: Would Mr. Rohrer still be principal of the High School? If so, how would that work out for the High School? What are his qualifications? Is it a new position?
Dr. Newcome replied that Mr. Rohrer has 7 years experience as a High School Principal. He initiated “pathways” in his former district and they are being implemented here. The job was not officially open and would not have been filled had Mr. Rohrer not agreed to act in both capacities. The High School should not suffer.
Pam Meek asked how the public was made aware of the budget, etc. She was concerned about the elimination of the language program for 5th and 6th grade.
Mr. Hershey responded that the process is ongoing & is included in the minutes.
Mr. Malone stated that as soon as one budget is approved, the next one is started.
Mr. Ganow said that it is all done in public meetings.
Ms. Meek hoped that a little more effort could be given to make the public aware.
Dr. Newcome stated that the minutes are posted on the website after approval. They are behind about a month. The language program was discussed in the Dec/Jan timeframe.
Mr. Stoltzfus said that the board meetings are publicized by law.

10. Recommended Action Items:
(Italicized items are new, they were not on the June 8, 2009 agenda.)

A. That the Octorara Board of School Directors approve Ms. Sarah Roenigk's request for sabbatical leave for the first semester 2009-2010 school year for professional development. Ms. Roenigk is an Art teacher at the Octorara High School.

approved

B. That the Octorara Board of School Directors approve the attached resolution adopting the 2009 ¬ 2010 General Fund Budget Expenditures in the amount of $44,021,839.

Mr. Hershey thanked everyone involved in the budget process. There was a lot of hard work involved and he appreciates the effort.
Mr. Ganow thinks the budget is too high, but that cuts also went too deep. It is an acceptable compromise.
Mr. Hume said there were an unbelievable amount of cuts. We don’t have the funding to give what is needed. He commends the administration for what they have done.
Roll Call:
Mrs. Bicking Yes
Mrs. Bowman Yes
Mr. Ganow Yes
Mr. Hume Yes
Mr. Malone Yes
Mr. Mango Yes
Mr. Stoltzfus Yes
Mr. Hershey Yes

Approved.

Dr. Newcome commented that it was a difficult budget season. They are already in the planning stages for next year.

C. That the Octorara Board of School Directors approve the attached resolution establishing a real estate millage rate of 32.23 mills in Chester County and 27.68 mills in Lancaster County.

approved

D. That the Octorara Board of School Directors approve the following financial
institutions and investment firms for financial services during the 2009-2010 school
year, in accordance with Section 621 of the School Code:

1. Fulton Bank - depository and investment
2. PA School District Liquid Asset Fund - depository and investment
3. PA Local Government Investment Fund - investment only
4. RBC Dain Rauscher, Inc.- investment only
5. Sovereign Bank - investment only

approved

E.That the Octorara Board of School Directors approve the following list of signatories for the designated bank accounts effective July 1, 2009:

General Fund: ¬ President, Vice President, Treasurer, Secretary
Cafeteria Fund: ¬ President, Vice President, Treasurer, Secretary
Fitness Center Fund: ¬ President, Vice President, Treasurer, Secretary
(Required 3 Signatures)

Official Imprest Fund: - Superintendent, Business Manager, High School Principal,
Asst. High School Principal, Athletic Director, Board Secretary
(Required 2 Signatures)

School Activity Fund: - Building Principal, Building Asst. Principal, Business
Manager
(Required Business Manager signature with one counter signature)

Approved

F. That the Octorara Board of School Directors approve the appropriate budget transfers
for the year ending 2008-2009 as a result of the annual financial audit. (Note: This is a requirement for the school code to be done prior to June 30th of each fiscal year.)

approved

G. That the Octorara Board of School Directors approve the attached list of salaries for
school district employees for the 2009-2010 school year.

approved

H. That the Octorara Board of School Directors appoint the following facilities to
provide school health services for the 2009-2010 school year:
Brandywine Valley Family Care
County Line Medical Center

approved

I. That the Octorara Board of School Directors approve Dr. Jeffrey Blair and The
Coatesville Dental Clinic as the school dental consultants for the 2009-2010 school
year at a rate of $90.50 per session: ($.50 increase from 2008-2009)

approved

J.That the Octorara Board of School Directors approve a price change for student lunches at the High School for the 2009 ¬ 2010 school year to $2.50. (See attached memo.)

approved

K.That the Octorara Board of School Directors approve the submission of Part H of PLANCON for the High School Renovation and Addition Project. (Project Financing)

approved


L. That the Octorara Board of School Directors approve the change order to Bristol Environmental, Inc, in the amount of a credit of $12,500 for the Asbestos Removal contract of the High School Renovation and Addition Project. (This information was presented to the Facilities Committee.)

approved

M. That the Octorara Board of School Directors approve the attached MOU (Memorandum of Understanding) with the OAEA (Octorara Area Education Association). ¬ Relating to revision of the HRA Plan for retired professional employees.

approved

N.That the Octorara Board of School Directors approve an agreement with Tri- Star/Systems for the administration of the HRA Plan for retired professional employees.

approved

O.That the Octorara Board of School Directors approve the attached revised Position
Descriptions for the Octorara District Office.

approved

Resignation Approvals:
P.That the Octorara Board of School Directors accept Ms. Elizabeth Bushong's
resignation as a Head Cross Country and Head Track and Field coach effective June 1, 2009.

approved

Q.That the Octorara Board of School Directors accept Ms. Anita Ungerbuehler's resignation as a Learning Support teacher at the Octorara Elementary School effective June 5, 2009. (Hired August 2008)

approved

R.That the Octorara Board of School Directors accept Ms. Christine Chilson's resignation as a Lunchroom/Playground Supervisor at the Octorara Intermediate School effective May 14, 2009. (Hired August 2008)

approved

Hiring Approvals:
S.That the Octorara Board of School Directors approve the following substitute teachers for the 2008-2009 school year:

Jennifer Locke (English)
Amanda Lenton (Elementary)

approved

T.That the Octorara Board of School Directors approve the following substitute cafeteria employee at a rate of $8.00/hour for the 2008-2009 school year:
Margaret Hanning

approved

U. That the Octorara Board of School Directors approve the following supplemental
contract for the 2008-2009 school year:

Patrick Lauletta Mentor for E. Sifford 2 points @ $520 = $1040
Drew Reynolds Assistant Marching Band Director 3 points @ $520 = $1560

approved

V.That the Octorara Board of School Directors approve the employment of Ms. Judy Lion as a Personal Care Assistant for the Summer Reading Camp. Ms. Lion's hourly rate will be $10.90 from June 22, 2009 through June 30, 2009 and will increase to $11.45 from July 1, 2009 through July 23, 2009. (Ms. Lion is currently a Title I Reading Assistant at the Octorara Middle School.)

approved

W. That the Octorara Board of School Directors approve the employment of Ms. Tara Pitts as a Family and Consumer Science teacher, pending completion of employee related documents required by law and the district, at the Octorara High School. Ms. Pitts' salary will be $43,741.00 which is Step 1 of the Bachelor's Scale effective August 26, 2009. (Replacing Virginia Hartsfield who resigned.)

approved

X.That the Octorara Board of School Directors approve the employment of Ms. Charlotte Bridges as an ESL Instructional Assistant, pending completion of employee related documents required by law and the district, at the Octorara Primary Learning Center and Octorara Elementary School. Ms. Bridge's hourly rate will be $9.65/hour effective August 31, 2009. (Replacing Rana Watterson who resigned.)

approved

Y.That the Octorara Board of School Directors approve the appointment of Mr. Scott Rohrer as Assistant Superintendent for Secondary Education grades 7 through 12 effective July 1, 2009 through June 30, 2012.

approved

Z.That the Octorara Board of School Directors approve the employment of Ms. Sharon Richey as a Learning Support Assistant for the Summer Literacy Camp. Ms. Richey's hourly rate will be $10.30 from June 22, 2009 to June 30, 2009 and will increase to $10.85 from July 1, 2009 through July 23, 2009. (Ms. Richey is currently a One-on-One Assistant at the Octorara High School.)

approved

AA. That the Octorara Board of School Directors approve the following Summer EAP Tutoring teachers at a rate of $30.00/hour:
Sarah Callaway
Roberta Souders
Roxanne Sockoloskie
Anita Ungerbuehler
Melanie Johnson
Doris Klein ¬ at a rate of $26.00/hour

Mr. Ganow asked why Ms. Klein is at $26/hr. Mrs. Hardy replied that she is new this year.
approved.

BB. That the Octorara Board of School Directors approve the employment of Ms. Sandy Mazzagatti as an itinerant teacher effective August 26, 2009. This will be an 80% contracted position based on Step 14 of the Master's Scale at a salary of $49,108. (Ms. Mazzagatti presently serves as an itinerant teacher in the Octorara Area School District as a contracted employee with the Chester County Intermediate Unit.)

Mr.Ganow questioned Step 14. Dr. Newcome explained that Ms. Mazzagatti will be working 80% of a 189 day contract. She is currently employed by the I.U. and is working at Octorara. It is cheaper for us to employ her directly.
Approved.

CC. That the Octorara Board of School Directors approve the following individuals to be paid 1 point ($545.00) as Pathway Coordinators. These funds are allocated from the Regional Career Educational Partnership grant for the 2008-09 school year. They are:


1. Business, Marketing, Finance, & Information Technology Andrew Napolitano
2.Arts & Communication Rachel Minnich
3. Social & Human Services Scott Conaghan
4.Engineering, Industrial Technology, & Agriculture Charlie Graydus
5. Science & Health Valerie Guiseppe

Mr. Ganow asked to be reminded what this is. Mr. Rohrer explained it is to promote connection to businesses and community – support curriculum.
Mr. Hume stated he has reviewed the pathway information and it looks beneficial.
approved


DD.That the Octorara. Board of School Directors approve the following change orders
to Lobar Inc. for the High School Addition and Renovation Project:

Change Order 401-07 $2,475.69 To revise door hardware and frames schedule.
Change Order 401-08 $4,786.37 To replace existing fire hydrants.

approved

EE. That the Octorara Board of School Directors approve the following High School EAP
Reading Tutors. (These are year to year positions based on receiving funds from the EAP Grant):
Mary Wallett at a salary of $48,630 which is Step 2 of the Master's Scale.
Jessica Hammond at a salary of $44,018 which is Step 2 of the Bachelor's Scale.
approved

FF. That the Octorara Board of School Directors approve Ms. Joanna Bowder's request for
unpaid Family Medical Leave for the purpose of childrearing from approximately November 24, 2009 to February 1, 2010. Ms. Bowder is a Reading Specialist at the Primary Learning Center.

Approved

GG. That the Octorara Board of School Directors approve the 2009-2010 handbook for the Octorara Intermediate School (Attached)

Dr. Newcome noted that a cover letter was attached to explain the changes. There were revisions to discipline levels, dress code, testing dates, etc.
Mr. Hume questioned if there was enough money for the handbooks in the budget. Dr. Newcome stated that there was.
Approved.

HH. That the Octorara Board of School Directors approve a change in salary for Karen Williamson for the Summer Outreach Program from $22 to $24 per hour. Ms. Williamson was approved as a substitute at the May 18, 2009 board meeting. She will now be teaching full time for the program.

Approved.

11. I.U./C.A.T. Board Representative's Report
Mr. Mango stated that the next meeting is Wed. night & he will report by e-mail. The Board will need to vote on the move of CAT-Brandywine to Downingtown. The Board needs to decide if they want the I.U. to come talk. Dr. Newcome asked that the Board review the information concerning the move prior to the July meeting. Mr. Stoltzfus said that Coatesville may purchase the building on the Coatesville campus.

12. Old Business
none

13. New Business
none

14. Other Items and Announcements
none

15.Visitors' Comments
none

16. Board Comments

Mr. Malone wanted to recognize John Lee for his years of service to the District & the Board. This is his last meeting. Mr. Lee enjoyed working with the Board & the Administration.
Mr. Mango wanted to address Ms. Stuermann and Ms. Meek. He understands the frustration. A lot of the actions have been going on for 6 months to a year. He thanked them for their questions.
Mr. Hume seconded Mr. Mango’s comments. He wished more people would get involved. He also wanted to add to something he mentioned last week concerning the music program at the apartments in Parkesburg. He wanted to recognize Ms. Henegan.
Mr. Stoltzfus stated that it is a concern about getting information to the public, but that even when there was a local paper, many people didn’t read it.
There was some discussion about adding board information to papers that go home with the students. The problem with that is it not being available to those who do not have children in the schools.

17. Adjournment

Facilities Committee Meeting ¬ Monday, July 13, 2009 ¬ 6:30 p.m. Octorara Intermediate
School Faculty Room


Policy Committee Meeting ¬ Monday, July 20, 2009 ¬ 6:30 p.m. Octorara Intermediate
School Faculty Room

Next regularly scheduled Work Session ¬ Monday, July 13, 2009 ¬ 7:30 p.m.
Octorara Intermediate School Library

Next regularly scheduled Board Meeting ¬ Monday, July 20, 2009 ¬ 7:30 p.m. Octorara
Intermediate School Library

Executive Session for Personnel will be held following this meeting in the Octorara
Intermediate School Faculty Room.

Octorara School Board Work Session 06/08/2009

OCTORARA AREA SCHOOL DISTRICT
WORK SESSION
June 8, 2009 ¬ 7:30 p.m.
Middle School Multi-Purpose Room


DISCUSSION GUIDE

l. Lord's Prayer

2. Pledge of Allegiance to the Flag

3. Roll Call
All present

4. Visitors' Comments - Agenda Items Only
none

5. Presentations:
Grading Policy
The Grade Committee presented the new Grading Policy. The Purpose is for consistency of grading, identify student weaknesses and measure achievement.
Mr. Malone asked if the grade scale is consistent between the buildings. Dr. Bishop stated that is one of the goals.
Mr. Mango asked if a standardized report card is coming. Dr. Bishop stated that is part of the process.
Mrs. Bowman asked how much of this was already being done. Dr. Bishop felt that is was pretty close to what is currently happening.

6. Information Items:
none



7. Presentation of Agenda Items for the June 15, 2009 Regular Monthly Public Meeting:

A. That the Octorara Board of School Directors approve Ms. Sarah Roenigk request for sabbatical leave for the first semester 2009-2010 school year for professional development. Ms. Roenigk is an Art teacher at the Octorara High School.

B. That the Octorara Board of School Directors approve the attached resolution adopting the 2009 ¬ 2010 General Fund Budget Expenditures in the amount of $44,021,839.

Dr. Newcome said that there was nothing additional for budget discussion on the agenda because of this item.

Mr. Ganow asked if the vote for the budget gets passed with a simple majority or if they need 6 votes. Dr. Newcome & Mr. Lee think it is a simple majority.

Mr. Norris brought up that the Board was given bad information concerning Indoor Track and whether it was a PIAA sport. Dr. Newcome read a statement apologizing for error. Having gone over the athletic budget again, he stands by his recommendation that Indoor Track be eliminated due to the cost & that he feels it is an off-season conditioning bridge for Cross Country & Spring Track. He also stated that the PIAA does not sponsor Indoor Track championships.

Mr. Norris also raised concern over the wording of how Football was going to be included in the athletic budget as fully funded. Dr. Newcome didn’t think it was an issue since it stated ‘operating costs’.

Dr. Newcome stated that the Administration did not take the PSBA membership out of the budget.

He also asked that if the Board is not in a position to pass the budget, that he needed to know what to work on for next week.
Several Board Members indicated that they are comfortable with this budget.

C. That the Octorara Board of School Directors approve the attached resolution establishing a real estate millage rate of 32.23 mills in Chester County and 27.68 mills in Lancaster County.

D. That the Octorara Board of School Directors approve the following financial institutions and investment firms for financial services during the 2009-2010 school year, in accordance with Section 621 of the School Code:

1. Fulton Bank-depository and investment

2. PA School District Liquid Asset Fund ¬ depository and investment

3. PA Local Government Investment Fund-investment only

4. RBC Dain Rauscher, Inc.-investment only
5.Sovereign Bank-investment only

E. That the Octorara Board of School Directors approve the following list of signatories for the designated bank accounts effective July 1, 2009:

General Fund: ¬ President, Vice President, Treasurer, Secretary
Cafeteria Fund: ¬ President, Vice President, Treasurer, Secretary
Fitness Center Fund: ¬ President, Vice President, Treasurer, Secretary
(Required 3 Signatures)

Official Imprest Fund: - Superintendent, Business Manager, High School
Principal, Asst. High School Principal, Athletic Director, Board Secretary
(Required 2 Signatures)

School Activity Fund: - Building Principal, Building Asst. Principal, Business
Manager
(Required Business Manager signature with one counter signature)

F. That the Octorara Board of School Directors approve the appropriate budget transfers for the year ending 2008-2009 as a result of the annual financial audit.
(Note: This is a requirement for the school code to be done prior to June 30th of each fiscal year.)

Mr. Stoltzfus asked where we currently stand.
Mr. Lee replied that the District is currently under budget, but they won’t know for sure until closer to June 30.
Mr. Hume asked if this goes to the Fund Balance.
Mr. Lee replied that it did.

G. That the Octorara Board of School Directors approve the attached list of salaries for school district employees for the 2009-2010 school year.

H. That the Octorara Board of School Directors appoint the following facilities to provide school health services for the 2009-2010 school year:
Brandywine Valley Family Care
County Line Medical Center

I. That the Octorara Board of School Directors approve Dr. Jeffrey Blair and The Coatesville Dental Clinic as the school dental consultants for the 2009-2010 school year at a rate of $90.50 per session: ($.50 increase from 2008-2009)

Mr. Hershey asked what is considered a session. Mr. Lee replied that it is one exam. The District provided transportation.

J.That the Octorara Board of School Directors approve a price change for student lunches at the High School for the 2009 ¬ 2010 school year to $2.50. (See attached memo)

K.That the Octorara Board of School Directors approve the submission of Part H of PLANCON for the High Addition and Renovation Project. (Project Financing)

Mr. Lee explained that this is temporary reimbursement from the state of money we borrowed.

L. That the Octorara Board of School Directors approve the change order to Bristol Environmental, Inc, in the amount of a credit of $12,500 for the Asbestos Removal contract of the High School Renovation and Addition Project. (This information was presented to the Facilities Committee)

Mr. Stoltzfus explained that this is what he has discussed in past meetings – a credit due to coordination of effort.

M. That the Octorara Board of School Directors approve the attached MOU (Memorandum of Understanding) with the OAEA (Octorara Area Education Association). ¬ Relating to revision of the HRA Plan for retired professional employees.

Changing brokers for health coverage for retirees.

N.That the Octorara Board of School Directors approve an agreement with Tri- Star/Systems for the administration of the HRA Plan for retired professional employees.

This goes with item “M”

O.That the Octorara Board of School Directors approve the attached revised Position Descriptions for the Octorara District Office.

Resignation Approvals:
P.That the Octorara Board of School Directors accept Ms. Elizabeth Bushong's resignation as a Head Cross Country and Head Track and Field coach effective June 1, 2009.

Q.That the Octorara Board of School Directors accept Ms. Anita Ungerbuehler's resignation as a Learning Support teacher at the Octorara Elementary School effective June 5, 2009. (Hired August 2008)

R.That the Octorara Board of School Directors accept Ms. Christine Chilson's resignation as a Lunchroom/Playground Supervisor at the Octorara Intermediate School effective May 14, 2009. (Hired August 2008)

Mr. Mango wondered if there needed to be a discussion on an increase in pay to help reduce turnover. Dr. Newcome said it could be looked at in the next contract negotiation in 2011.

Hiring Approvals:
S.That the Octorara Board of School Directors approve the following substitute teachers for the 2008-2009 school year:
Jennifer Locke (English)
Amanda Lenton (Elementary)

T. That the Octorara Board of School Directors approve the following substitute cafeteria employee at a rate of $8.00/hour for the 2008-2009 school year:

Margaret Hanning

U. That the Octorara Board of School Directors approve the following supplemental contract for the 2008-2009 school year:

Patrick Lauletta Mentoring 2 points @ $520 = $1040

V.That the Octorara Board of School Directors approve the employment of Ms. Judy Lion as a Personal Care Assistant for the Summer Reading Camp. Ms. Lion's hourly rate will be $10.90 from June 22, 2009 through June 30, 2009 and will increase to $11.45 from July 1, 2009 through July 23, 2009. (Ms. Lion's is currently a Title I Reading Assistant at the Octorara Middle School)

W. That the Octorara Board of School Directors approve the employment of Ms. Tara Pitts as a Family and Consumer Science teacher, pending completion of employee related documents required by law and the district, at the Octorara High School. Ms. Pitt's salary will be $43,741.00 effective August 26, 2009. (Replacing Virginia Hartsfield who resigned)

Mr. Ganow wanted to know what Step this was. Mr. Rohrer replied that it was Step 1.

X.That the Octorara Board of School Directors approve the employment of Ms. Charlotte Bridges as an ESL Instructional Assistant, pending completion of employee related documents required by law and the district, at the Octorara Primary Learning Center and Octorara Elementary School. Ms. Bridge's hourly rate will be $9.65/hour effective August 31, 2009. (Replacing Rana Watterson who resigned)

Y.That the Octorara Board of School Directors approve the appointment of Mr. Scott Rohrer as Assistant Superintendent for Secondary Education grades 7 through 12 effective July 1, 2009 through June 30, 2012.

This is to take care of certain items for the State.

Z.That the Octorara Board of School Directors approve the employment of Ms. Sharon Richey as a Learning Support Assistant for the Summer Literacy Camp. Ms. Richey's hourly rate will be $10.30 from June 22, 2009 to June 30, 2009 and will increase to $10.85 from July 1, 2009 through July 23, 2009. (Ms. Richey is currently a One-on-One Assistant at the Octorara High School)

Mr. Ganow wanted to know why the rate changed. Mr. Lee replied that it is for the new fiscal year.

AA. That the Octorara Board of School Directors approve the following Summer EAP Tutoring teachers at a rate of $30.00/hour:
Sarah Callaway
Roberta Souders
Roxanne Sockoloskie
Anita Ungerbuehler
Melanie Johnson

8.Facilities Committee Report
Mr. Stoltzfus reported on the walk-through of the construction. They are starting to lay the brick out back. They are a little ahead of schedule. The additions are scheduled to be completed in December. We will start seeing a lot more happening now that school is out. He wanted to make the Board aware that some of the sidewalks are being redone & they may want to redo more. They are getting the numbers. There are also two fire hydrants that need to be replace. They will cost approx. $2,400 each. The change-orders for interior doors is a net $2,500.

9. Other Items/Concerns

10. Visitors' Comments ¬ General
Lennie Brown let the Board know that Rachel Miller received a scholarship of $1,000 from the Lanco Soccer League.

11. Board Comments
Mr. Mango said the Flag Football camp went well.
Mrs. Bowman said that Graduation went well.
Mr. Hume complimented the Middle School Music Program

12. Adjournment
Dr. Newcome recommended that for the summer, Board meetings should move to the Intermediate School Library starting next week. – due to the construction.

Facilities Committee Meeting ¬ Monday, June 8, 2009 ¬ 6:30 p.m. District Office Conference Room (Tour of the High School Addition and Renovation work to begin at 6:00 p.m. meeting in the District Office at 5:45 p.m.)

Next regularly scheduled Board Meeting ¬ Monday, June 15, 2009 ¬ 7:30 p.m.
Octorara Middle School MPR

Next regularly scheduled Work Session ¬ Monday, July 13, 2009¬ 7:30 p.m. Octorara
Middle School MPR

Executive Session for Personnel will be held following this meeting in the District
Office Conference Room