Bullying in School

The Daily Local News has some articles about bullying in area schools, as well as a summary of policies for a few districts.

Taunting Becomes A Complex Problem

'No Child is Safe in That School'

Expert: Bullying Policies Often Fail to Address Specifics

An Overview of Bullying Policies In Local School Districts

Drivers Train to Thwart Bullies on School Buses

Octorara's policy was not included in the policy article, so I am including it below:
Policy 248 1



The one thing that bothers me is the mention of cyber communication.  If that is taking place at someplace other than school, I don't see how the school can legally get involved.  I do know that some parents think the school should be involved, but if it isn't on school grounds, it really isn't any of their business.  And before anyone says "Wait until it is your child involved" - we have dealt with it in our household.  Anything that happened in school, we dealt with the school.  Anything that happened outside of school - such as harrassing instant messages, etc., we dealt with ourselves.

I am creating a poll similar to the one in the Daily Local - but it is specific to Octorara - look for it on the page!

Work Session 02/08/2010

OCTORARA AREA SCHOOL DISTRICT

WORK SESSION
February 8, 2010 – 7:30 p.m.
Middle School Multi-Purpose Room

DISCUSSION GUIDE

1. Lord’s Prayer

2. Pledge of Allegiance to the Flag

3. Roll Call

1 absent

4. Visitors’ Comments - Agenda Items Only

None.

5.Presentations:
A.Food Service Audit Report – Linda Neff

Linda Neff went over the findings from the Food Service Audit. It is the first one Ms. Neff has been directly involved in. There were some minor citations (one of which included the amount of peanut butter that is to be placed in a sandwich).

There is no follow-up visit scheduled, so that is good.

She is putting together a student advisory group to help the menus be more to the liking of the students, as long as they are within the guidelines set by the USDA.

Mr. McCartney had a few questions. Mrs. Bowman asked how long the audit took place. Ms. Neff replied that it was 3 days. Mr. Norris stated that his children have complementary things to say about the school lunches. Mrs. Bowman noted that the comments in the audit were good.

B.Budget – Dan Carsley

Let me note here that everything talked about was for discussion purposes at this time. None of what has been discussed has been approved or will even really be considered.

Dr. Newcome started the budget discussion. With the expenses currently in the budget, we are starting with a deficit of $3.4 million.

If the district makes the assumption that they raise the millage to the maximum permitted by law & use the exemptions to the full extent, then given the balancing of the mills between Chester & Lancaster counties; Chester County would increase 2.4 mills and Lancaster County would remain the same. That would still leave a deficit of $2.7 million.

Currently in the budget are items that were deleted from the budget last year (things that really should be in the budget):

• $ 100,000 for grade level chairs, department chairs, etc.
• Put in the full building level budgets & then decreased by 10% = $70,000. (Last year’s budget had a decrease of 20%)

State Revenue is projected as flat – no information yet from Harrisburg. They expect approx. $200,000 additional funding (maybe).

Decrease energy consumption 10% ($15,000).

Looking at transportation – trying to find a way to decrease buses – but they are currently in a situation where they may have to add a bus.

Looking at multiple strategies for Salaries & Benefits. The Administration and the Board need a philosophical discussion concerning this. Should they fill retiree positions? For the rest of this year, if anyone leaves, the building administrator will need to meet with the Superintendent to determine if there is something that can be done other than automatically posting the position.

They expect revenues to be up some. They were talking about reserves here ($500,000 - $750,000) - which in non-school world isn’t really revenue.

After all of this, there is still a $1.4 million deficit.

Dr. Newcome distributed to the Board a list of “Bad Ideas & Things We’ve Never Done Before”
-No raises for non-contract employees
-eliminate Summer Reading program
-eliminate summer Kindergarten outreach
-eliminate pre-school visits to Kindergarten
-eliminate conferences & travel not funded by grants
-eliminate professional development not funded by grants
-limit vo-tech admittance
-sell advertising on the district website
-close buildings by 6 p.m. (unless it is a school activity – sports in the afternoon)
-discontinue all extra-curricular activities (Dr. Newcome emphasized that he doesn’t want to ever have to mention this one again –but felt he had to list it).
-short-term rolling furloughs for 12-month contract employees.

Mr. Norris asked what the savings would be for these “Bad Ideas”. It is difficult to evaluate them without numbers attached. They can’t even be discussed without that information. He stated that everyone needs to work together on this budget. They need help & ideas.

Dr. Newcome said he is looking for direction from the Board. If there is anything that is considered “sacred”, the Board needs to let him know so they don’t take time looking at it.

Mr. McCartney had a question about transportation. He wanted to know about safety issues they had to consider. Is there a possibility of consolidating bus stops.

Dr. Newcome said that there may not be any savings in that. You don’t want to create large groups of unsupervised students. There is also a timing issue.

Mr. McCartney stated that he was looking at it from a fuel consumption standpoint. That if there were less starting and stopping, it could save fuel.

Mr. McCartney asked if they eliminated students from going to Vo-tech what would happen to them. Dr. Newcome said that 75-80 students would need to be re-absorbed back into the high school on a full-time basis. It would slightly increase class sizes.

Mr. Norris asked how many would drop out if they couldn’t go to vo-tech. Dr. Newcome didn’t think that many would. The requirements to get into vo-tech are high and these aren’t students who were at risk of dropping out.

Mr. Carsley said it costs approx. $1.1 million to send students to vo-tech (approx. $16,000 per student).

Mr. McCartney asked if there was any follow-up after graduation to see if those students go into the fields in which they were enrolled.

Dr. Newcome stated that the guidance counselors may have some informal information, but nothing formal.

Mr. Rohrer said that in his experience, most of these students do go into those fields because they know what they want to do.

Dr. Newcome said he would see if there was any data.

Mr. Stoltzfus said that from the meetings he attends at the I.U., that there is a demand for the students attending vo-tech.

Mr. Stoltzfus asked if we were soon getting any information from Harrisburg. Mr. Carsley replied that the first run should be out this week.

There was a question about the county assessment numbers. Mr. Carsley continues to receive reports from the county. Assessments are down about $6 million compared to when last year’s tax bills were calculated (approx. $200,00 from the bottom line). He is waiting for information from Lancaster County.

Mrs. Bicking questioned why the Chester County millage is increasing & Lancaster County’s is staying the same. Mr. Carsley said it was due to “rebalancing”.

Mrs. Bicking said that before the Board & the Administration dare ask non-contract employees to not have a raise, why can’t we go to the union and ask that they take a little less this year – for example, if the increase is 3%, ask that they take 2.5%.

Mr. Hume thinks that the Board may be a little too close to the situation and may be a little out of touch with the community. He said there is a district that put together a community tax task force to look at the budget. (West Chester). He also had a list for the superintendent of items to look at in the budget.

Mrs. Bowman said the Board is open to suggestions. She also stated that Octorara is not alone this year.

Dr. Newcome said that he hadn’t asked the Board this year if they wanted additional community involvement as they haven’t asked for it the past few years. He said there could be an additional community meeting.

He would like to invite Chester County2020 for a “community conversation”. Although this would not be specific to the budget, it would probably be part of the conversation.

 http://www.cc2020.org/

Ms. Bowman believes it is important for the community to understand that the district is starting with a $3 million deficit.

Mr. Malone said he wasn’t sure what could be done to decrease transportation costs. Mr. Carsley informed the Board that he would be meeting with Althouse Transportation to look at some buses that have lower numbers. Dr. Newcome said that everyone must be aware that there are consequences to making changes… a student that currently rides the bus for 25 minutes could end up riding the bus for 45 minutes.

Mr. Carsley said we have several roads with hazardous walking conditions according to PennDot. The limit for elementary student walkers is 1.5 miles and secondary student walkers is 2.0 miles. However, both Highland Rd. and Rt. 41 are considered hazardous roads for walking – so no students are permitted to walk.

Mr. Norris brought up the amount of time teachers spend out of the classroom at meetings & the amount we pay for substitutes. He wanted to know how frequently it happens.

He also is worried about community involvement in the budget process. He doesn’t think they should be looking at individual line items.

Mrs. Bicking thinks there should be employee suggestions.

Mr. Carsley stated that healthcare costs continue to rise. There have been $1.4 million in claims this year. The budget is $2.1 million. There have been a couple of significant claims. If you take those out, we are still over last year by $300,000.

Dr. Newcome addressed Mr. Norris’s question about substitutes. He explained that the Federal agenda seems to be changing the profession of teaching. He sees the future where the professional is not in the classroom, but out of the classroom looking at data. They can’t do that while in the classroom. If staff is doing the data analysis, then they can’t be in the classroom. Mr. McCartney suggested that we need data analysts. Dr. Newcome said that in this case, the people analyzing the data need to be able to transfer the conclusions to the classroom. Dr. Bishop stated that they need to be able to teach the kids & know if they are learning – and if they aren’t learning, what to do. So, she feels the teachers need to be the data analysts.

Mr. Stoltzfus said that adding any new programs is out of the question.

Dr. Newcome thanked everyone for their comments.

Mrs. Bowman encouraged the public to come out the meetings.

Information Items:
7. Presentation of Agenda Items for the February 15, 2010 Regular Monthly Public Meeting:

A. That the Octorara Board of School Directors approve the proposed preliminary budget for the 2010-2011 fiscal year and allow the administration to apply for Act 1 exemptions.

This is just the starting point.

Hiring Approvals:

B. That the Octorara Board of School Directors approve the employment of Ms.Melissa Rapp as a bus aide at the Octorara Intermediate School at the rate of $9.65 per hour effective February 1, 2010. (Ms. Rapp is currently employed by the district as a lunch/playground aide. She is replacing Billie Lynn Stanley who resigned.)

C. That the Octorara Board of School Directors approve the employment of Ms. Catherine Mundy as a mid-range substitute English teacher at the Octorara Area High School effective February 1, 2010 through June 11, 2010 at the rate of $140 per day. (Ms. Mundy is replacing Jennifer Watson who is on child-rearing leave.)

D. That the Octorara Board of School Directors approve the employment of Ms. Dawn Munion as a mid-range substitute math teacher at the Octorara Area High School effective January 4, 2010 through March 30, 2010 at the rate of $140 per day. (Ms. Munion is currently an approved substitute for the District and is replacing Melissa Carrodo who is on medical leave.)

E. That the Octorara Board of School Directors approve Ms. Cheryl Coughlin as a volunteer swim coach for her child. She will be representing Octorara Area High School in Chesmont League swim meets on an exhibition basis when there is a lane available at the meets.

Ms. Bowman asked Mr. Weagley if we only have one person on our swim team. Mr. Weagley stated that there are currently 3 and that we don’t officially have a swim team. These individuals compete when they can. They are eligible to qualify to districts.

F. That the Octorara Board of School Directors approve the following supplemental contracts for the 2009-2010 school year:
Dean Bicking OIS Technology Coordinator 2 points @ $545 $1,090
Drew Duggan OIS Academic Comp Advisor 2 points @ $545 $1,090

The OIS Academic Comp Advisor is actually for Envirothon.

G. That the Octorara Board of School Directors approve the following substitute teachers for the 2009-2010 school year:
Alicia Ivey (Elementary)
Laura Stewart (Elementary)
Kelley Ternahan (Elementary, ESL)
Beth Vattelana (Special Education, Elementary)
Melissa Weathers (Elementary, Reading Specialist)

H. That the Octorara Board of School Directors approve the following substitute support staff for the 2009-2010 school year:
Amy MacDonald (Instructional Assistant, Lunch Playground Aide, Nurse Aide, Library, Secretary)


I. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Drew Baumgardner From M+15 ($57,535) to M+30 ($59,524) Step 7
Shawna McAllister From M+15 ($55,181) to M+30 ($57,349) Step 4
Dena Schott From M+30 ($60,974) to M+45 ($63,750) Step 9

8. Facilities Committee Report

Mr. Stoltzfus gave the report. The HS renovations are going well. There are still a few punch list items on the additions. They found more asbestos on pipes in an area being renovated. He expects that they will find more as the project progresses. There will be change orders to take care of this.

They are still looking at alternatives to replacing the Middle School roof.

He’s recommending that they move forward with the upgraded cabling for the TV studio. They will probably end up getting some sort of credit.

They are still working on the fire system.

They are still looking at the offer on the cell tower.

Mr. Weagley is asking for $1000 for a mat for the long jump.

Dr. Newcome stated that they had run out of time at the facilities meeting and Mr. Norris had something he wanted to bring up.

Mr. Norris deferred to Mr. Haller (OIS Principal). They found a piece of playground equipment they would like to install.

9. Other Items/Concerns

Dr. Newcome said that there is a focus group put together for the Math report. He invited Board members to attend as observers.

He wanted to further explain the Chester County 2020 community conversation. This group will be holding a farming conference at the high school. He would like them to do one of their community conversations in the district. He said that Unionville had held one. He would like a group of municipal leaders, parent organization groups, etc. to attend. He would like from the board a list of people who should be there. He would like the Board and Administration to attend in the role of observer and maybe answer questions.

He had distributed disciplinary reports to Board members and mentioned the meetings Mr. Weagley had been holding with booster & community organizations.

There is an afterschool Arts & Crafts activity being held for 1st & 2nd grade students. There is a cost involved. He wanted to inform the Board of this and if they want it on the agenda for approval, he will see that it is place there.

Ms. Bowman thanked Mr. Weagley for his involving the community. She thinks the Chester County 2020 is a great idea.

Chloe Dean (Student Representative) wanted to give an update on the Braves statue. A fund was set up in the 06-07 school year. There have been some donations & a fund raiser is planned. There is currently $ 6,437 in the account. The statue cost $25,000. They will be holding a brick fund raiser. The price is to be determined. Student Council has also been holding Nickel Days for Doctors Without Borders for the Haitian earthquake and have raised some money for that.

Mr. Malone said he believes that the statue honors the area’s heritage.

10. Visitors’ Comments – General

Ellen Brown thanked the District for placing budget information on the District website.

11. Board Comments

Mr. Norris complemented Mr. Harner (OES Principal) on the nice newsletter they distributed. He had a question about he drastic increase in absences from Aug-Nov over prior years. Mrs. McNamara said that there was a lot of flu, pneumonia and strep this year.

There were some questions about the discipline reports.

Mrs. Bowman thanked the maintenance department & bus drivers for school opening today.

12. Adjournment

Facility Committee Meeting – Monday, February 8, 2010– 6:00 p.m. in the Octorara District Office Conference Room

Executive Session for personnel Monday, February 8, 2010– following the Work Session in the Octorara District Office Conference Room.

Policy Committee Meeting – Monday, February 15, 2010 – 6:30 p.m. in the Octorara District Office Conference Room

Next regularly scheduled Board Meeting – Monday, February 15, 2010 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room

Octorara School Board Meeting 11/09/2009

OCTORARA AREA SCHOOL DISTRICT
WORK SESSION
November 9, 2009 – 7:30 p.m.
Middle School Multi-Purpose Room

DISCUSSION GUIDE

1. Lord’s Prayer

2. Pledge of Allegiance to the Flag

3.Roll Call

All present.

4. Visitors’ Comments - Agenda Items Only

5.Presentations:

6.Information Items:
A.Ms. Shara Townsend will transfer from clerical assistant at the Octorara Primary
Learning Center to instructional assistant at the Octorara Primary Learning Center
effective November 2, 2009. (Replacing Melanie Gridley who resigned.)

B.Ms. Cheryl Todd will transfer from software specialist at the Octorara District
Office to District registrar/secretary at the Octorara District Office effective
November 9, 2009. (Replacing Rebekah Doane who resigned.)

7.Presentation of Agenda Items for the October 19, 2009 Regular Monthly Public Meeting:

A.That the Octorara Board of School Directors approve the attached Bureau of Career
and Technical Education Approved Program Evaluation Correction Plan and Status
Update for 2008-2009.

B.That the Octorara Board of School Directors approve the use of the high school
gym for a Wiffle Ball Tournament fundraiser for the baseball team on Sunday,
December 6, 2009 from 12:30 p.m. to 8:00 p.m.

The Board would like to see this start at 1:00 pm.

C. That the Octorara Board of School Directors approve Student “A” for graduation as
of November 16, 2009. The student has completed all requirements for graduation
required by the Octorara Area School District and the Commonwealth of
Pennsylvania.

D.That the Octorara Board of School Directors approve policy 707, Use of
Public School Facilities, first reading.

Mr. Hume stated he is opposed to the YMCA being charged.

E.That the Octorara Board of School Directors approve the following change orders
to Bristol Environmental, Inc. for the High School renovation and addition project:

Change Order 002 Additional asbestos removal $28,720.00
Change Order 003 Pipe and fitting insulation abatement $ 6,232.91

Resignation Approvals:

F. That the Octorara Board of School Directors accept Mr. Scott Forman’s resignation
as an instructional assistant at the Octorara High School effective October 27,
2009. (Hired April 19, 2005.)

G.That the Octorara Board of School Directors accept Ms. Frances DeJesse’s
resignation, with regret, as a bus duty aide at the Octorara Intermediate School
effective October 29, 2009. (Hired October 18, 2004.)

H.That the Octorara Board of School Directors accept Ms. Rebekah Doane’s
resignation as District registrar/secretary at the Octorara District Office effective
November 6, 2009. (Hired February 26, 2009.)
Hiring Approvals:

I. That the Octorara Board of School Directors approve the transfer of Ms. Cheryl
Johnson as a one-on-one instructional/personal care assistant at the Octorara High
School at the rate $12.85 to a well being assistant at the Octorara High School at
the rate of $15.40 per hour effective October 28, 2009. (Replacing Scott Forman
who resigned.)

Dr. Newcome stated that this is here because of the change in salary. Mrs. Bowman asked about training. Dr. Newcome replied that there is training through the I.U. and the school nurse.

J.That the Octorara Board of School Directors approve the transfer of Ms. Kathleen
Shaffer from a lunch/playground assistant at the Octorara Primary Learning Center
at the rate of $8.55 per hour to a one-on-one instructional/personal care assistant at
the Octorara High School at the rate of $12.40 per hour effective November 2,
2009. (Replacing Cheryl Johnson who transferred.)

K.That the Octorara Board of School Directors approve the employment of Ms.
Deborah Pizolato as a lunch/playground assistant at the Octorara Primary Learning
Center pending completion of employee related documents required by law and the
District. Ms. Pizolato’s rate will be $8.25 per hour effective November 5, 2009.
(Replacing Kathleen Shaffer who transferred.)

L.That the Octorara Board of School Directors approve the employment of Ms. Jane
Markman as a mid-range substitute gifted/reading teacher at the Octorara
Intermediate School pending completion of employee related documents required
by law and the District. Ms. Markman’s rate will be $140 per day from
approximately October 20, 2009 through November 13, 2009. (Replacing
Christine Gray who is on medical leave.)

M. That the Octorara Board of School Directors approve the employment of Mr. Kyle
Whary as eighth grade girl’s basketball coach. This position is designated at 4
points at $545 per point. (Replacing Scott Forman who resigned.)

N.That the Octorara Board of School Directors approve the employment of Ms.
Robin Elias as middle school cheerleading coach. This position is designated at 4
points at $545 per point. (Replacing Sonia Taylor who resigned.)

O.That the Octorara Board of School Directors approve the employment of Ms.
Rebekah Doane as a District interpreter at the rate of $30 per hour on an as needed
basis.

P.That the Octorara Board of School Directors approve the transfer of Ms. Katie
Dikun from a third grade instructional assistant at the Octorara Elementary School
at the rate of $11.45 per hour to a long-term substitute third grade teacher at the
Octorara Elementary School at a rate of $43,741 pro-rated effective approximately
December 3, 2009 through April 27, 2010. (Replacing Sally Welk who will be on
child rearing leave. Ms. Dikun will return to the instructional assistant position on
April 28, 2010.)

Q. That the Octorara Board of School Directors approve the following substitute
teachers for the 2009-2010 school year:
Lauren Michalski (Emergency)
Mark Battinieri (Emergency)
Katherine Houser (Emergency)
Melissa Hanzl (Emergency)
Cassandra Eccles (Special Ed and Elementary)
Peter DuFresne (Emergency)
John Hathaway (Emergency)

R.That the Octorara Board of School Directors approve the following substitute
support staff for the 2009-2010 school year:
Melanie Gridley (Instructional Assistant)
Madeleine Oldham (Cafeteria)

S. That the Octorara Board of School Directors approve the following changes in
Salary due to graduate credits earned:
Holly Conte From B+15 ($51,027) to M ($52,807) Step 7
Laura Keefer From B ($44,018) to B+15 ($46,717) Step 2
Kim Knightly From M+45 ($64,526) to M+60 ($67,505) Step 10
Matt Livingood From M+15 ($55,181) to M+30 ($57,349) Step 4
Vanessa Peterson From M+15 ($65,268) to M+30 ($67,130) Step 14
John Voss From M+15 ($57,535) to M+30 ($59,524) Step 7

T. That the Octorara Board of School Directors approve the salary adjustment for Ms.
Lindsay Mitman from a mid-range substitute teacher rate of $140 per day to a long-
term substitute teacher salary of $43,741 which is Step 1 of the Bachelor’s Scale
prorated from October 29, 2009 through approximately March 23, 2010.

There was a change to Ms. Mitman's salary, as she is substituting over 90 days.

U.That the Octorara Board of School Directors approve Ms. JoAnn Marinacci as a
mentor for Ms. Linsday Mitman from October 29, 2009 through March 23, 2010 at
a stipend of $200.

Mrs. Bowman asked if there was mentor because of substituting over 90 days. Dr. Newcome stated that the mentoring stipend is pro-rated, but he will check on the specifics for next week.

V.That the Octorara Board of School Directors approve the transfer of Mr. Robert
Joseph (Joey) Steffy from computer technician for the District at the salary of
$31,328 to software support specialist for the District at the salary of $35,000
effective November 9, 2009. (Replacing Cheryl Todd who transferred.)

W. That the Octorara Board of School Directors approve the attached student activity
request for “Students Without Borders” at the Octorara High School.

8.Facilities Committee Report

Mr. Stoltzfus gave the report. He stated that the construction at the rear of the High School is moving along. We should know by next month when they can move in. The front is also coming along.

The change order listed earlier in the agenda is related to the cafeteria. They found more asbestos in the shop wing. They need to determine what to do - whether to replace & vent or close it up. It would cost approx. $6,000 to remove in the shop wing. However, the classroom areas near there are twice as large. He will have more information next month.

They may need to replace the rest of the Middle School roof. They are getting the numbers together.

Need to replace the water pumps for the wells at approx. $28,000. This does not include the electric work. He hopes to have the total cost next week. They need to figure out where to get the money.

The fire system needs new fiber run from the HS to the MS (approx. $6,000).

EPA fine for the treatment plant - fine reduced.

Field Development - ready to start the football field.

9.Other Items/Concerns

Dr. Newcome asked Mr. Weagley to discuss the fall sports season.

Field Hockey record 9-7-2. They made the district playoffs.
Cross Country - Lauren King was in the top 3rd in the state.
Football - 2 wins. Played night game on Friday night, but lost.
Boys Soccer record 16-4. They are district champs. They begin state playoff games tomorrow night (Tues.) There will be a fan bus for the students.

10. Visitors’ Comments – General

Donna D. wanted to know if the math consultant presentation is still scheduled for next meeting. Dr. Newcome said that it is. She also asked if Policy 707 is available in print. Dr. Newcome said he would get her a copy.

11. Board Comments

Mr. Ganow wanted to go back to letter 'I'. He believes that 'wellbeing' should be one word.

Dr. Newcome introduced John McCartney who will be joining the Board in December.

He had the answer to a couple of questions posed at the last Board meeting regarding a check (which will be invoiced to the Football Club) and the tuition for grad credits at West Chester ($1,000+)

Dr. Newcome was also asked to testify in Harrisburg regarding HB 1788. This bill would help the districts adversely affected by Act 319. He feels there may be some momentum for this bill.

Octorara applied to be an H1N1 vaccination center.

He handed out to the Board members invitations to the fall HS play "A Christmas Carol" .

12. Adjournment


Facility Committee Meeting – Monday, November 9, 2009 – 6:30 p.m. in the
Octorara District Office Conference Room

Executive Session for personnel Monday, November 9, 2009 – following the
Work Session in the Octorara District Office Conference Room.

Finance Committee Meeting – Monday, November 16, 2009 – 6:30 p.m. in the
Octorara District Office Conference Room

Next regularly scheduled Board Meeting – Monday, November 16, 2009 – 7:30

p.m. in the Octorara Middle School Multi-Purpose Room
4

Updates 09/27/2009

Thanks to a blog reader, I have .pdf's of the Special Education audit.

Audit Letter:
http://docs.google.com/fileview?id=0B-nXkuyxohZNMGM1ODNhNzQtMDI1Zi00ODEzLWIzZmYtZjAxY2E0NmViMWEy&hl=en

Gifted Education Audit
http://docs.google.com/fileview?id=0B-nXkuyxohZNNTU5NjBjY2EtZTI3MS00ZWQzLTljZmYtZGEzYjJlMjA1N2My&hl=en

Special Education Audit
http://docs.google.com/fileview?id=0B-nXkuyxohZNNGUxM2I0NGQtNmZmMy00MzQwLWI0MjctMDVjOGE4MzBjYTYw&hl=en

Then there is the letter than came home from the High School math department - I am guessing it is in reaction to the concerns raised at the school board meeting. I scanned it to post it here:
http://docs.google.com/fileview?id=0B-nXkuyxohZNYmEzYzFhOTUtNjQzNS00OGIzLWFhYmItNTZmM2UxNThlMzMx&hl=en

I am not sure who approved this for distribution, but I found it to be offensive. If you weren't aware of what occurred at the school board meeting, you might be pleased with the attached tips, strategies, etc. as a step forward. However, if you really read the letter, it seems to place the blame of the problems that have occurred on the students and the parents. The second sentence of the letter, "Mathematics can be a challenging subject and requires dedicated effort on the part of each student", seems to imply that student in the past have not been dedicated. The phrase "teachers cannot do the work for the students" is particularly offensive. No one has ever said that the teachers should do the work for the students. All of the students I have known who have been frustrated with their math classes have wanted to do well, wanted to understand the subject, and wanted to do their own work. As a parent, I have done ALL of the things "suggested" - as though we weren't already doing them. Most parents I know do those things for EVERY subject their child has. No where in the letter does the department mention what has already been admitted by the administration in a school board meeting - that there are major issues in the math department. I'm getting really tired of the excuse that "students aren't motivated". Then why are they motivated to pass English, History, Science and Electives? Chemistry and Physics use a lot of math - yet students do well in those subjects. Do students really come out of 8th grade at an "Advanced" level for the PSSA's & suddenly no longer want to do well in math? I doubt it.

Octorara School Board Meeting 09/21/2009

A policy committee meeting was held prior to the regular school board meeting. Although I did not attend, a friend who did allowed me to scan the handouts from that meeting. Attachment: http://docs.google.com/fileview?id=0B-nXkuyxohZNZmZkZTE4ZjEtMTVkMS00ZjRiLWEwNjUtMWY3OTE4ZTBmOWE2&hl=en

Board meeting notes:

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
September 21, 2009 – 7:30 p.m.
Middle School Multi-Purpose Room
AGENDA
1. Lord’s Prayer

2.Pledge of Allegiance to the Flag

3. Roll Call

All present.

4.Approval of Minutes from the Work Session of August 10, 2009 and the Regular Meeting of August 17, 2009

Approved.

5.Presentations:

None.

6.Information Item:

None.

7.Treasurer’s Report:

A. That the Octorara Board of School Directors approve the General Fund Report for the period ending August 31, 2009.

Mr. Malone gave the Treasurer's report. Approved.

8.Business Manager’s Report:

A. Approval of bills for payment.

Mr. Carsley gave the Business Manager's report. Approved.

9.Visitor’s Comments – Agenda Items Only

Eric Stuehrmann (West Fallowfield) had some comments which he thought might be related to tonight's agenda. He discussed the state audit of the gifted program, which he thought was going to be talked about. He also did some research into how other districts in the area handle minutes from board meetings & communicating w/ the public. Downingtown, Owen J Roberts and Tredyffrin-Easttown school districts post draft minutes or recaps. Mr. Stuehrmann touched on several other items such as the size of classes at OIS, lack of playground equipment at OIS and the gifted program at the high school.


10.Recommended Action Items: (Italicized items are new; they were not on the September 14, 2009 agenda.)


A. That the Octorara Board of School Directors approve the attached list of school bus drivers employed by Althouse Transportation, Inc. for the 2009-2010 school year.

Approved.

B. That the Octorara Board of School Directors approve the attached list of school bus runs by Althouse Transportation, Inc. for the 2009-2010 school year.

Approved.

C. That the Octorara Board of School Directors approve the use of the Octorara High School Gym on Sundays from September 13, 2009 through October 25, 2009 from 1:00-6:00 p.m. for a student fall basketball league.

Approved.


Resignation Approvals:
D. That the Octorara Board of School Directors accept Ms. Christina Cordisco’s resignation as an instructional assistant at the Octorara Elementary School effective immediately. (Hired August 25, 2008)

Approved.

E. That the Octorara Board of School Directors accept, with regret, Ms. Mimi Jurasinski’s resignation as a Title I reading assistant at the Octorara Primary Learning Center effective September 18, 2009. (Hired September 29, 2003)

Approved.

F. That the Octorara Board of School Directors accept Ms. Janice Papa’s resignation as an instructional assistant at the Octorara High School effective September 25, 2009. (Hired September 8, 2008)


Approved.

G. That the Octorara Board of School Directors accept Ms. Ellen Russell’s resignation as girl’s lacrosse coach effective immediately.


Approved.

H. That the Octorara Board of School Directors accept Ms. Stefanie Nuse’s resignation as 7th grade field hockey coach effective immediately.

Approved.

I. That the Octorara Board of School Directors accept Ms. Sonia Taylor’s resignation as a Middle School cheerleading coach effective immediately.

Approved.

Hiring Approvals:
J. That the Octorara Board of School Directors approve the employment of Ms. Lindsey Fischer as a long-term substitute second grade teacher at the Octorara Primary Learning Center pending completion of employee related documents required by law and the district. Ms. Fischer’s salary will be $44,018, which is Step 2 of the Bachelor’s Scale effective August 26, 2009. (Replacing Ashley Stoltzfus who transferred.)

Approved.

K. That the Octorara Board of School Directors approve the employment of Ms. Amanda Lenton as a long-term substitute third grade teacher at the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Lenton’s salary will be $43,741 which is Step 1 of the Bachelor’s Scale effective August 26, 2009. (Replacing Jody Bradley who is on child rearing leave.)

Approved.

L. That the Octorara Board of School Directors approve the employment of Mr. Richard Pankonien as a mid-range substitute social studies teacher at the Octorara High School pending completion of employee related documents required by law and the district. Mr. Pankonien’s salary will be $140 per day effective August 28, 2009 for approximately 24 days. (Replacing Janelle Sherman who is on medical leave.)

Approved.

M. That the Octorara Board of School Directors approve the employment of Ms. Karen Williamson as a mid-range substitute reading teacher at the Octorara Primary Learning Center pending completion of employee related documents required by law and the district. Ms. Williamson’s salary will be $140 per day effective October 8, 2009 for approximately 69 days. (Replacing Joanna Bowder who will be on child rearing leave.)

Approved.

N. That the Octorara Board of School Directors approve the employment of Ms. Laurel Vnucak as a Title I reading assistant at the Octorara Middle School pending completion of employee related documents required by law and the district. Ms. Vnucak’s rate will be $11.15 per hour effective August 31, 2009. (Replacing Melissa Jones who transferred.)

Approved.

O. That the Octorara Board of School Directors approve the employment of Mr. Nicholas Raftas as an Alternative Education assistant and van driver at the Octorara High School pending completion of employee related documents required by law and the district. Mr. Raftas’ rate will be $11.15 per hour effective August 31, 2009. (This is a new position.)

Approved.

P. That the Octorara Board of School Directors approve the employment of Ms. Jacky Strouth as a one-on-one instructional assistant at the Octorara Middle School pending completion of employee related documents required by law and the district. Ms. Strouth’s rate will be $9.65 per hour effective August 31, 2009. (Replacing Doris Klein who resigned.)

Approved.

Q. That the Octorara Board of School Directors approve the employment of Ms. Victoria Phelan as a lunch/playground assistant at the Octorara Primary Learning Center pending completion of employee related documents required by law and the district. Ms. Phelan’s rate will be $8.25 per hour effective September 8, 2009. (Replacing Wanda Fisher who transferred.)

Approved.

R. That the Octorara Board of School Directors approve the employment of Ms. Lindsey Mitman as a 7th grade field hockey coach. This position is designated at 4 points at $545 per point. (Replacing Stephanie Nuse who resigned.) Note: Abigail Hancock will remain the junior varsity coach.

Approved.

S. That the Octorara Board of School Directors approve the employment of Ms. Shannon Julius and Ms. Michelle King as assistant cheerleading coaches. Ms. Julius will receive 4 points at $545 per point and Ms. King will receive 2 points at $545 per point. (Replacing Terry Kelleher who is now the varsity cheerleading coach.)

Approved.

T. That the Octorara Board of School Directors approve Vicky Huber and Natalie Lantz as volunteer volleyball coaches.

Mr. Ganow abstained. Approved.

U. That the Octorara Board of School Directors approve John Coombe as a volunteer girl’s tennis coach.

Approved.

V. That the Octorara Board of School Directors approve the following changes in
Salary due to graduate credits earned:
Katherine Balla From B ($44,018) to B+15 ($46717) Step 2
Marjory Boyes From B ($44,295) to B+15 ($47,579) Step 3
Anthony Commale From B ($49,513) to B+15 ($53,613) Step 10
Carol Dittoe From M ($57,895) to M+15 ($62,206) Step 12
Dave Heffner From M+15 ($60,675) to M+30 ($62,423)Step 11
Michelle Lofgren From M+30 ($70,268) to M+45 ($72,822)Step 16
Michelle Miller From M+15 ($58,320) to M+30 ($60,249)Step 8
Nicole Pulaski From B+15 ($50,165) to B+15 ($51,027) Step 6 to 7
Janelle Sherman From B ($44,572) to B+15 ($48,441) Step 4
Valerie Guiseppe From M+45 ($62,199) to M+60 ($65,131) Step 7
Lauren Brotman From M ($53,643) to M+15 ($58,320) Step 8
Andrew Baumgardner From M ($52,807) to M+15 ($57,535) Step 7
Drew Duggan From M+30 ($59,524) to M+60 ($65,131) Step 7
Cindy Eshleman From M+15 ($77,517) to M+30 ($79,681) Step 22
Amanda Kieffer From M+15 ($63,737) to M+30 ($65,561) Step 13
Robin Lewis From M+45 ($64,526) to M+60 ($67,505) Step 10
Kay Minshall From M ($53,643) to M+15 ($58,320) Step 8
Charyl Morris From M+45 ($74,326) to M+60 ($76,694) Step 17
Andrew Reynolds From M+45 ($62,199) to M+60 ($65,131) Step 7
Margaret Schaefer From B+15 ($48,441) to M ($50,301) Step 4
Mary Wallet From M ($48,630) to M+15 ($53,611) Step 2
Matt Worrell From M+15 ($60,675) to M+30 ($62,423) Step 11

Approved.

W. That the Octorara Board of School Directors approve a salary adjustment for Ms. Sharon Rosander from a rate of $9.65 per hour to $11.15 per hour effective August August 31, 2009 due to degree status.

Approved.

X. That the Octorara Board of School Directors approve the following supplemental
contracts for the 2009-2010 school year:
Donna Edwards Mentor for Ashley Brennan 2 points @ $545 $1,090
Beth Peticca Mentor for Avis Benard 1 point @ $545 $ 545
Nicole Glass Mentor for Kristen Lauer 2 points @ $545 $1,090
Susan Hetrick Mentor for Ashley Stoltzfus 1 point @ $545 $ 545
Heidi Ferry Mentor for Laura Fisher 1 point @ $545 $ 545
Don Barrett Mentor for Sarah Calloway 1 point @ $545 $ 545
Megan Munn Mentor for Lori Boldt 1 point @ $545 $ 545
Ashlee DiRocco Mentor for Amanda Lenton 2 points @ $545 $1,090
Andrea Weaver OES Envirothon Advisor 2 points @ $545 $1,090
Nina Thwaites Musical Assistant 3 points @ $545 $1,635
Jamie Schempp OMS AV Coordinator 4 points @ $545 $2,180

Approved.

Y. That the Octorara Board of School Directors approve Ms. Lisa Steiner’s request for unpaid Family Medical Leave for the purpose of child rearing from approximately April 27, 2010 through June 11, 2010. Ms. Steiner is a guidance counselor at the Octorara Primary Learning Center.

Approved.

Z. That the Octorara Board of School Directors approve Ms. Jody Bradley’s request for unpaid Family Medical Leave for the purpose of child rearing from approximately December 16, 2009 through June 11, 2010. Ms. Bradley is a third grade teacher at the Octorara Elementary School.

Approved.

AA. That the Octorara Board of School Directors approve the following substitute
teachers for the 2009-2010 school year:
Beth Reburn (Elementary Ed)
Thomas Bidekapp (Agriculture)
Eric Derr (Emergency)
Curtis Sebastian (Emergency)
Gerald Iler (Emergency)
Nicholas Raftas (Social Studies)
Elaine Gesner (Social Studies)
Lisa Rudisill (English)
Ann Koch (Elementary)
Anne Nusbaum (Elementary)
Nicole Musho (Elementary)
Katherine Ward (Elementary and Early Childhood)
Mitchell Chilcote (Emergency)
Alison Parry (Elementary)
Sue Evans (Emergency)
Sandi Wrigley (Elementary)

Approved.

BB. That the Octorara Board of School Directors approve Ms. Ashley Thieroff as substitute support staff for the 2009-2010 school year at the rate of $9.65 per hour.

Approved.

CC. That the Octorara Board of School Directors approve the following substitute
cafeteria workers for the 2009-2010 school year at the rate of $8.25 per hour:
Margaret Walton
Bonnie Fuller
Margaret Hanning
Carol Lantz
Mary Sweigart
Traci Zary
Debbie Perkins

Approved.

DD. That the Octorara Board of School Directors approve the following change orders to
Lobar Inc. for the High School renovation and addition project:
Change Order 401-11 Re-route existing roof drain pipe to I-A6 $1,222.03
Change Order 401-12 Provide temporary seal of concrete floors $3,286.97
Change Order 401-13 Credit for reduction in asphalt index ($38,228.64)

Mr. Mango wanted to emphasize the credit we are receiving for a drop in oil prices for the blacktop. Mr. Stoltzfus stated that there are more savings to come.
Approved.

EE. That the Octorara Board of School Directors approve Ms. Elizabeth Scroggin’s request for unpaid Family Medical Leave for the purpose of child rearing from approximately January 13, 2010 through February 15, 2010. Ms. Scroggin is a math teacher at the Octorara High School.

Approved.

FF. That the Octorara Board of School Directors approve Ms. Ruth Gebhard as
substitute support staff for the 2009-2010 school year at the following rates: Lunch/Playground - $8.25 per hour Instructional Assistant, Library Aide, Nurse Aide - $9.65 per hour

Approved.

GG. That the Octorara Board of School Directors approve the following longevity bonus
payments for the 2009-2010 supplemental contracts:
Beth Peticca 1 point for 5th year mentoring $545
Adam Udell 1 point for 5th year mentoring $545
Scott Conaghan 1 point for 5th year coaching $545
Jennifer Hoskins 1 point for HS advisor $520 (for 2008-2009)

Approved.

HH. That the Octorara Board of School Directors approve the attached Transportation Contract between Linville Hill Mennonite School and the Octorara Area School District.

Mr. Ganow wanted to know if there was information concerning the route. That is to follow at a later time.

Mrs. Bicking asked about the cost. Mr. Carsley stated that it is about $2,000 less than last year.

Approved.

II. That the Octorara Board of School Directors approve the employment of Ms. Lindsay Mitman as a mid-range substitute third grade teacher from approximately November 6, 2009 – March 23, 2010. Ms. Mitman is currently a day-to-day sub for the District. (Replacing Suzanne Schurr who will be on child rearing leave.)

Approved.

JJ. That the Octorara Board of School Directors approve the following Reading Skills teachers for 1 ½ hours per day based on step and scale at the rate of
$31.57 per hour:
Katie Dikun
Alison Parry

Approved.

KK. That the Octorara Board of School Directors approve a stipend of $200.00 for Ms. Deb Canby for writing a successful grant. The grant provided $4,000 and was Awarded by CCRES.

This is for PE equipment. Mr. Ganow asked how many staff are writing grants. Dr. Newcome replied that there are 1 -2 grants per year. Mr. Ganow wanted to know if anyone was actively looking for grants. Dr. Newcome gets a list and passes on any he feels are worthwhile. Many require matching funds.

Approved.

LL. That the Octorara Board of School Directors approve the employment of Ms. Brittany Strunk as a Title I reading assistant at the Octorara Primary Learning Center pending completion of employee related documents required by law and the District. Ms. Strunk’s rate will be $11.15 per hour effective September 17, 2009. (Replacing Mimi Jurasinski who resigned.)


Approved.

11.I.U./C.A.T. Board Representative’s Report

Mr. Stoltzfus said that the Authority committee met & rejected the Borough of Downingtown's wish list. The main sticking point is over security. The I.U. is not prepared to spend what Downingtown wants. The Borough would like payment up front, rather than on a per case basis. They are still negotiating & hope to come to an agreement.

Mr. Mango stated that his committee rejected it for the same reason. The Borough wanted $75,000 up front for a dedicated officer. The I.U. did not want to set a precedent for the I.U. or its member school districts.

12.Old Business


None

13.New Business

None

14.Other Items and Announcements

Mr. Weagley wanted to inform the board of an Eagle scout project just completed on the school grounds. A.J. Franchetti refurbished the press box and installed a post/rope fence around the track.

Dr. Newcome distributed information concerning a compliance audit of special/gifted education. (See link at the end of these notes) This will be discussed in October.

Dr. Newcome went on to explain the answer to the question brought up last week concerning Elena Wilson and the Asst. Principal position in the Middle School. (See notes on this site from 9/18/2009).

The Octorara Regional Council is going on a tour with a developer to look at possibilities for commercial development. No green space will be looked at.

Mr. Weagley wanted to remind everyone that homecoming is this weekend. The parade is in Parkesburg on Friday at 7:00 p.m. The 1999 State Championship Soccer team will be the grand marshalls. They will also be recognized at half-time of the Varsity soccer game on Saturday.

15.Visitor’s Comments

Mr. Stuehrmann reiterated his wish for timely information from the district.

Brian Fox (Londonderry Twp.) is disappointed that foriegn language instruction has been cut from the Intermediate School. He asked that the district look into the possibility of alternative foriegn language instruction. He asked Mr. Norris to elaborate on why he is confident that the Intermediate school will be able to remedy the class size problem. He would also like to see more timely posting of minutes. He commended the board on how accurate the minutes seem to be, since there aren't really any corrections to them. He feels that the district would be safe in posting draft minutes & labeling them as such.

Shelly Meadowcroft (Atglen) expressed concerns over the High School math department effectiveness. The test scores presented last week reflect the ongoing issues with the math program. She emphasized that she is pro-Octorara & pro-teacher. However, she is disappointed with the math program. She related that it is common to find the state of the math department at the high school being discussed throughout the community. She recognized that the district has been using a consultant for a few years, but there appears to be a lack of progress. She related the experience of her own children with the math program in the high school. When meeting with school officials last year concerning one of her children, she was told that 32% of the students taking Algebra II were failing (this figure did not include the students with a 'D' that cannot take Trigonometry). She feels this is unacceptable & would like the board to revisit this.

16.Board Comments

Mr. Norris addressed Mr. Fox's question concerning class size. He feels that sometimes the district relies too much on data & needs to strike a balance between data and teacher recommendation. He feels that the district should look into posting the draft minutes. As for the math situation, every district has their issue & math seems to be Octorara's.

Mr. Ganow requested that the concerns be shared with Mr. Rohrer & he would like more details.

Mr. Hume stated that the Board is concerned by the public's concerns. He feels that every effort is being made to correct the problem. Motivating students is difficult.

Mrs. Bowman repeated that more students are taking AP courses. She is also concerned about the math scores. They need to determine what is considered "reasonable progress".

Mr. Norris wanted to let everyone know that the Back to School night at OES was nice. He had some concerns about some things he overheard in the hallway concerning 4th grade math. He asked Mr. Harmer to look into it.

Mr. Ganow thinks the public should request that the newspapers they subscribe to cover the school board meetings.

17.Adjournment


Executive Session for Facility Use Contract Negotiations – Monday, September 21, 2009 - 7:00 p.m. in the Octorara District Office Conference Room.

Facility Committee Meeting – Monday, October 12, 2009: Tour of High School Project 6:00 p.m. starting in the District Office Conference Room Meeting at 6:30 p.m. in the Octorara District Office Conference Room

Next regularly scheduled Work Session – Monday, October 12, 2009 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room

Policy Committee Meeting – Monday, October 19, 2009 – 6:30 p.m. in the Octorara District Office Conference Room

Next regularly scheduled Board Meeting – Monday, October 19, 2009 – 7:30 p.m. Octorara Middle School Multi-Purpose Room

Executive Session for Personnel will be held following this meeting in the Octorara District Office Conference Room.

I need to re-scan the handout from the Department of Education. The file was too large for me to upload to the host site, so I will need to re-scan into two smaller files. I will do this as soon as I can and post the link.

Answer to a question

After Monday evening's meeting, I went home & searched the minutes from July 2008 - July 2009. I wasn't able to find where Elena Wilson had been voted on for the Assistant Principal position. I e-mailed Mr. Norris, who followed up with Dr. Newcome. Below is Dr. Newcome's response:

What I was able to reconstruct:

During the March 9, 2009 budget discussion a slide (Slide 14) from a power point presentation by Dan Carsley with the following text was presented and discussed:

LITERACY COORDINATOR REMOVED FROM BUDGET
This position was grant funded. We do not expect to see an increase in the grant funds so we are eliminating this position in order to assure we have the funds to pay for increases in salary and benefits for the teaching positions funded by the grant.
Ms. Elena Wilson served in this position and we have transferred her to the open position of Assistant Principal for Grades 5 through 8 in the Intermediate and Middle Schools.
If we have enough money in the grant we will be asking the Board to allow us to hire a halftime Dean of Students for OIS and place Ms. Wilson in the OMS as Assistant Principal half time and have her serve as Literacy Coordinator for the secondary half time.
This item does not affect the General fund.

This would never have been an action item since it was a transfer from one administrative position to another. However, it would be an information item and it appears I neglected to get this on an agenda as an information item. I apologize for that mistake – I would have sworn it was done. But it was not that we were trying to keep secrets from the public as evidenced by the forthright manner it was presented in the budget presentation. Elena’s salary was approved by the Board with all salaries. The Board was given a copy of administrative salaries in executive session and we had a discussion about them before they went to the public vote. So her new salary was publicly voted on – her transfer was not presented as an official information item – but the Board and the public had the opportunity to get the information.

Brian Dikun was hired using funds generated from alternative education and the half of the funds we secured by paying Elena half of her salary through a grant for literacy coordinator. If we lose the grant funds – we would need to switch funds back to Elena from Brian Dikun. We would either need to cut half his position or fund another half position through the general fund. If we cut half a position – Elena would be shared between OMS and OIS – we would lose the literacy coordinator piece of her position.

Bottom line – Ellen is correct. There is no statement in the minutes from a Board meeting under information items that officially informs the public of the transfer from one administrative position to another.

Bottom line #2 – Elena’s salary and thus her position was Board approved.

Hope this helps – I will speak to it on Monday at the meeting.

Tom N.


I thank them both for their quick response (much quicker than I at posting it).

I am still trying to figure out how "literacy coordinator" is an administrative position.... does that mean that all of the "literacy coordinators" in the district are administrative positions?

Octorara School Board Work Session 08/10/2009

OCTORARA AREA SCHOOL DISTRICT
WORK SESSION August 10, 2009 – 7:30 p.m.
Octorara Intermediate School Library
DISCUSSION GUIDE

l. Lord’s Prayer
2. Pledge of Allegiance to the Flag

3. Roll Call

all present

4.Visitors’ Comments - Agenda Items Only

none

5. Presentations:

A. Activity Fees – Jim Weagley, Scott Rohrer

Dr. Newcome asked that Brian Wenzka (Octorara Y.M.C.A.) be permitted to present a letter concerning facility usage fees as he had asked to be placed on the agenda.

Mr. Wenzka turned it over to Rob Wishneski (Octorara Y.M.C.A. Board Member). Mr. Wishneski distributed a letter prepared by the Octorara Y Board and read the letter aloud. (Note: the contents of the letter will be published on this blog when I receive an electronic copy).

Mr. Weagley presented the recommended policy for the approved Activity Fee. From the handout: "Beginning in the fall of 2009 all Octorara students in grades 7 - 12 participating in the school athletic program will be required to pay an activity fee" "Students will pay $35 to participate in the first sport and $10 for the second. Participation in the third sport will be free."
"Once the pre-season practice period has finished and rosters have been finalized, each team will be scheduled in the computer lab for athletic eligibility registration. Parents will be informed about when the activity fee payment is due via the following communication: 1) The coaching staff will announce to their teams the date of te team athletic eligibility registration and 2) the schedule will be presented under the "athletics" heading on the school district website octorara.k12.pa.us as well as the "Chalkboard" section of highschoolsports.net."
"If paying by check, checks should be made payable to "Octorara Area High School".
"In order to be eligible to play in games, students must pay their activity fee prior to the first regular season contest."

Mr. Hume stated that this is not a large part of the budget. He opposes the fees. His opinion is that if the school has an activity, the school should pay for it. This could possibly create more problems than it solves.

Mr. Weagley replied that he was directed to find ways to increase revenues for sports. Mr. Weagley offered his opinion that he also does not like it.

Mr. Hershey reminded the Board members that they already voted on this.

Mr. Norris questioned the confidentiality of students who receive free lunches (as they will not have to pay the fee).

Mr. Weagley replied that the coaches would not be involved in the collection of the fee. They would only receive a list of who is eligible to play.

Mr. Malone asked who would enforce this at gametime. Mr. Weagley stated that he would be enforcing it.

Gina Reid from Atglen asked if the money would go to the team.

Mr. Weagley said that it would go into the general athletic fund.

Mr. Norris said that he appreciated the finer points outlined this evening and wished they would have been available a few months ago. He reiterated that he still does not agree with the fee.

6. Information Items:

A. Ms. Lori Boldt will transfer from an assignment of ½ day kindergarten teacher and ½ day teacher at the Octorara Intermediate School to a second grade teacher at the Octorara Primary Learning Center for the 2009-2010 and 2010­2011 school years. (Replacing Laura Fischer who transferred.)

7. Presentation of Agenda Items for the August 17, 2009 Regular Monthly Public Meeting:


Resignation Approvals:
A. That the Octorara Board of School Directors accept Ms. Sylvia Whitney’s resignation as a Title 1 Aide at the Octorara Intermediate School effective July 29, 2009. (Hired August 25, 2008)

Hiring Approvals:
B. That the Octorara Board of School Directors approve the employment of the
following substitutes for the Summer Reading Program: Lori Boldt at a rate of $22 per hour Rebecca Wagner at a rate of $10 per hour

C. That the Octorara Board of School Directors approve the addition to the employment of Ms. Avis Benard from a ½ time kindergarten to a full-time kindergarten teacher at the Octorara Primary Learning Center effective August 26, 2009. Ms. Benard’s salary will be $66,624 which is Step 17 of the Master’s Scale. (Replacing Lori Boldt who transferred.)

Ms. Benard was the 1/2 time volunteer coordinator. That position was eliminated. Ms. Benard took a 1/2 Kindergarten position and when the other 1/2 time position came up, she asked to be full-time.

Mr. Ganow wanted to know if half-time went toward the steps. Dr. Newcome will check.

D. That the Octorara Board of School Directors approve the employment of Ms. Alison Fell as a long-term substitute art teacher at the Octorara High School pending completion of employee related documents required by law and the district. Ms. Fell’s salary will be $43,741, pro-rated, which is Step 1 of the Bachelor’s Scale effective August 26, 2009 for 94.5 days. (Replacing Sarah Roenigk who is on sabbatical leave.)

E. That the Octorara Board of School Directors approve the employment of Ms. Fallon Jordan on a Temporary Professional Employee Contract as a learning support teacher at the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Jordan’s salary will be $43,741 which is Step 1 of the Bachelor’s Scale effective August 26, 2009. (Replacing Anita Ungerbuehler who resigned.)

F. That the Octorara Board of School Directors approve the employment of Ms. Amy Steinmetz on a Professional Employee Contract as a literacy coach at the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Steinmetz’s salary will be $54,478 which is Step 9 of the Master’s Scale effective August 26, 2009. (Replacing Aleta Connell who transferred.)

Mr. Ganow wanted to know if this was a new-hire to the district. Dr. Newcome said that it was.

G. That the Octorara Board of School Directors approve the employment of Mr. Brian Dikun as half-time Assistant Principal at the Octorara Intermediate School and half-time Director of Alternative Education effective August 3, 2009. Mr. Dikun is currently a fourth grade teacher at the Octorara Elementary School. This is a 10 ½ month position at a salary of $72,715.

The question was asked about the number of students included at this time. There are currently 7 non-IEP students and 1 who would have gone to Chester County High School.


H. That the Octorara Board of School Directors approve the employment of Bridget Fogarty on a Temporary Professional Employee Contract as ½ time special ed teacher at the Octorara Elementary School and ½ time alternative education teacher at the Octorara High School pending completion of employee related documents required by law and the district. Ms. Fogarty’s salary will be $49,465 which is Step 3 of the Master’s Scale effective August 26, 2009.

Dr. Newcome stated that this would be looked at later in the meeting.

I. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Doreen Creighton From B ($44,295) to B+15 ($47,580) Step 3
Timothy Ergler From B+15 ($47,579) to M ($49,465) Step 3
Margaret Forchetti From M+45 ($80,343) to M+60 ($82,505) Step 21
Christine Gray From M ($56,149) to M+15 ($60,675) Step 11
Tom Hurley From M ($57,895) to M+15 ($62,206) Step12
Matt Livingood From M ($50,301) to M+15 ($55,181) Step 4 Alison Mannetta From B ($44,295) to B+15 ($47,579) Step 3
Tim Mundy From M+30 ($79,681) to M+45 ($81,847) Step 22
Megan Munn From B+15 ($50,165) to M ($51,972) Step 6
Nina Thwaites From M+30 ($65,731) to M+45 ($68,762) Step 11


J. That the Octorara Board of School Directors approve a salary adjustment for Ms. Shirley Miller from $58,936 to $61,996 effective August 26, 2009.

K. That the Octorara Board of School Directors approve Ms. Suzanne Schurr’s request for unpaid Family Medical Leave for the purpose of childrearing from approximately November 6, 2009 to April 24, 2010. Ms. Schurr is a 3rd grade teacher at the Octorara Elementary School.

Mr. Ganow wanted to know if this was all unpaid. Dr. Newcome will check on it.

L. That the Octorara Board of School Directors approve the attached list of substitute teachers, substitute emergency permit teachers, and substitute support staff for the 2009-2010 school year.

Mr. Ganow wanted to know if it would be in next week's packet.

M. That the Octorara Board of School Directors approve the attached list of supplemental contracts for the 2009-2010 school year.

Same as above

8.Facilities Committee Report

Mr. Stoltzfus reported on the construction. The back is scheduled to be completed in December, however, it may be finished sooner. The project is 42% complete. The rest will take longer, since they will have to move students around. The athletic fields are being worked on.

9. Other Items/Concerns

Mr. Malone wanted to know how the state budget impass would impact the district budget. Mr. Carsely said that if they collect 90-95% of property tax, along with Federal funds, it would take the district through February 2010.

10. Visitors’ Comments – General

Sandy Reel (Highland Twp) wanted to know about the Alternative Ed program. The district will send her information.

Rob Wishneski (Highland Twp) had some questions concerning the activity fee. He asked how much was expected to be collected. Mr. Weagley responded they were expecting approx. $19,700. Mr. Wishneski then asked about the facility fee and the response was approx. $20,000. Mr. Wishneski asked about the total budget & was told it was approx. $ 44 million.
He also asked the cost of football. Mr. Weagley said that football costs $44,000. Mr. Wishneski wanted to know if it was cost effective to charge the activity fee and was the Board just picking the low-hanging fruit. He asked the Board to think about the socio-economic impact to students.

Mr. Hershey stated that the Board had 'wrangled' with it for months.

Mr. Malone agreed with Mr. Wishneski, but stated that he had voted for the activity fee to not hold up the budget process.

The question was asked if the facility fee is in the budget. The answer was the an amount is in the budget, but the details haven't been worked out.

Mary Jaye Tyson-Hampton (Londonderry) wanted to know if there was a limit per family. Mr. Weagley stated that he chose a low end fee. He realizes that there are some situations where it may still be a hardship.

Gina Reid (Atglen) wanted to know if it was typical that something was voted on without the policy bieng in place or was it done out of necessity to pass the budget. Mr. Hershey stated that it was not typical. Mr. Weagley stated that what was presented tonight was the administrative piece. Mr. Ganow said that the budget was the driving force.

Ms. Reid also wanted to know when the fee assessment details were presented. Dr. Newcome said that the budget was built and then they backfilled it. The Board needed to decide to assess the fee, then figure it out.

Dr. Newcome wanted to know who he was supposed to speak to at the Y. He felt as though he was passed around.

Ms. Reid felt her question about policies was not fully answered. She wanted to know if the public should attend the policy meetings. Dr. Newcome gave the date & time.

Mr. Wishneski had additional questions about the facility fees - who would be charged? Will non-profits be charged - according to the schedule, some will and some won't. How was that determined? He also asked how the board could vote on something without the details.

Mr. Hershey stated that a lot had been cut out of the budget & he had praise for the Administration.

Ellen Brown (Atglen) had a couple of questions. She asked for statistics on Octorara students. For students who are involved in activities, how many go on to further their education and how many don't? For students who aren't involved, how many go on to further their education and how many don't? How many students not involved drop out?

The second question concerned salaries. She noticed that there was a salary attached to Brian Dikun's new position, but there wasn't a salary attached to Mr. Rohrer's new position last month. Dr. Newcome stated that Mr. Rohrer's salary did not change and was according to his contract - approx. $120,000.

The third question concerned the sports budgets. There was a budget for Boys' soccer attached to the activity fee procedure - is it possible to get that for all sports? Dr. Newcome had actual data there & distributed it.

Scott Grimes (Parkesburg) wanted to know if the activity fee would be waived for lacrosse as they are self-funded. The answer was 'yes'.

He also wanted to know if there was any thought to rededicating a field as the "Betsy Handy Field", since the middle school field is now a parking lot. He suggested that the Varsity Field be dedicated & asked the Board to consider it.

Kent Buohl(Parkesburg) asked if the activity fee could expand to other activities in the future. Mr. Hershey said, "Yes."

Brian Wenzka wanted to clarify the discussions betweent the District and the Y. He understands Dr. Newcome's frustration. The Y's management structure is complex, but provides good checks & balances. He cannot make the final decisions concerning finances. That is deferred to his supervisor. However, she will not make a decision that the local Y Board is not comfortable with.

Lennie Brown (Atglen) handed out invitations to Board Members to the High School Girl's Soccer "Girls' Night Out".

11. Board Comments

Ms. Bowman feels that the activity fee is a bargain and parents should not mind paying it. She believes that the booster organizations should help out.

Mr. Mango stated that the Budget process starts early & encourages people to come out.

Mr. Hume supports the Y and hopes that the Board doesn't sent the message that they don't support the Y.

Mr. Malone wanted to mention that Newsweek recognized Octorara as a top public high school based on Advanced Placement Data. Congratulations to the High School.

Mr. Ganow stated that they are the Board of Directors of a $40+ Million entity and Dr. Newcome is the CEO. He felt the Y letter was patronizing.

Ms. Bowman said she is a supporter of the Y, but she is concerned about the wear & tear of the facilities.

12. Adjournment


Policy Committee Meeting – Monday, August 17, 2009 – 6:30 p.m. Octorara Intermediate School Faculty Room

Next regularly scheduled Board Meeting – Monday, August 17, 2009 – 7:30 p.m. Octorara Intermediate School Library

Facility Committee Meeting – Monday, September 14, 2009 – 6:30 p.m. Octorara District Office Conference Room

Next regularly scheduled Work Session – Monday, September 14, 2009– 7:30
p.m. Octorara Middle School Multi-Purpose Room

Executive Session for Personnel will be held following this meeting in the Octorara Intermediate School Faculty Room.

Octorara School Board Meeting 07/20/2009

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
July 20, 2009 ­ 7:30 p.m.
Octorara Intermediate School Library

AGENDA

l. Lord's Prayer
2 .Pledge of Allegiance to the Flag
3. Roll Call

2 absent

4. Approval of Minutes from the Work Session of June 8, 2009 and the Regular Meeting of June 15, 2009.

5. Presentations:

None

6. Information Item:

None

7. Treasurer's Report:
A. That the Octorara Board of School Directors approve the General Fund Report for period ending June 30, 2009.

Mr. Carsley reported for Mr. Malone.

8. Business Manager's Report:
A. Approval of Bills for Payment

Mr. Carsley gave the report.
Mr. Norris questioned the Travel & Conference Expenses as to whether they were funded with Title I funds. The answer is ‘yes’.
He also questioned the capital expenditure to M&N Towing – this was for boxes for High School teachers to pack contents of their rooms.

Approved.

9. Visitors' Comments - Agenda Items Only

None

10. Recommended Action Items: (Italicized items are new, they were not on the July 13, 2009 agenda.)
A. That the Octorara Board of School Directors approve the attached resolution to approve a lease between the Chester County Intermediate Unit and the Chester County School Authority for the Proposed Technical College High School Project in Downingtown.

Approved.

B. That the Chester County Vocational Technical School Board members approve the attached resolution to approve selection of a site and authorize seeking state reimbursement and other funds for the Proposed Technical College High School Project in Downingtown.

Mrs. Hardy stated that this needs a roll-call vote.

Mrs. Bicking – Yes
Mrs. Bowman – Yes
Mr. Ganow – Yes
Mr. Mango – Yes
Mr. Norris – Yes
Mr. Stoltzfus – Yes
Mr. Hershey - Yes

C. That the Octorara Board of School Directors accept the Audit Report from Trout, Ebersole & Group for the Lancaster County Tax Collection Bureau for the year ended December 31, 2008.

Approved.

D. That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Primary Learning Center.

Approved.

E. That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Elementary School.

Approved.

Resignation Approvals: F. That the Octorara Board of School Directors accept, with regret, Ms. Vera Graham's resignation as a cafeteria employee at the Octorara High School effective June 25, 2009. (Hired September 2002)

Approved.

G.That the Octorara Board of School Directors accept, with regret, Ms. Deanna Funk's resignation as Junior Varsity Volleyball Coach effective immediately.

Approved.

H.That the Octorara Board of School Directors accept Ms. Heather Hoxter's resignation as Junior Varsity Field Hockey Coach effective immediately. (Hired August 2008)

Approved.

Hiring Approvals:

I.That the Octorara Board of School Directors approve the employment of the following substitutes for the Summer Reading Program: Denyce Copeland at a rate of $13 per hour Nancy Perks at a rate of $13 per hour Joan Agen at a rate of $22 per hour Katie Dikun at a rate of $22 per hour

Approved.

J.That the Octorara Board of School Directors approve the employment of Ms. Doreen Creighton as a half-time K-8 Math Coach for the 2009-2010 and 2010-2011 school years to be funded by Title I Stimulus Funds. Ms. Creighton is currently employed as a half-time Math Coach through Title I Grant Funding. Ms. Creighton's additional half-time salary will be $22,147 which is Step 3 of the Bachelor's Scale. (This is a two-year half-time position in addition to her current approved half-time position.)

Approved.

K.That the Octorara Board of School Directors approve the employment of Ms. Kristin Lauer as an ESL teacher for the Octorara Primary Learning Center and the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Lauer's salary will be $43,741 which is Step 1 of the Bachelor's Scale effective August 26, 2009. (Replacing Sarah Smoker who resigned.)

Approved.

L.That the Octorara Board of School Directors approve the employment of Ms. Terry Kelleher as Girl's Varsity Cheerleading Coach at the Octorara High School for the 2009-2010 season. Ms Kelleher currently serves as the Girl's Junior Varsity Cheerleading Coach. (Replacing Kelli Dague.)

Approved.

M.That the Octorara Board of School Directors approve the employment of Mr. Christian Taylor as Head Cross-Country Coach at the Octorara High School for the 2009-2010 season. (Replacing Elizabeth Bushong who resigned.)

Approved.

N. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Fran Bonfanti From B ($45,125) to B+15 ($50,165) Step 6
Jill Bright From M+60 ($75,294) to D ($80,297) Step 16
Tim Ergler From B ($44,295) to B+15 ($47,579) Step 3
Sandy Evans From M+60 ($68,296) to D ($75,396) Step 11
Jennifer George From B+15 ($51,027) to M ($52,807) Step 7
Margaret Michell From M+30 ($60,249) to M+45 ($62,975) Step 8
Christine Miller From B+15 ($48,441) to M ($50,301) Step 4
Sarah Roenigk From M+15 ($58,320) to M+30 ($60,249) Step 8
Dave Baker From M+45 (68,309) to M+60 ($71,095) Step 13

Approved.

O. That the Octorara Board of School Directors approve the contract between Mr. Scott Rohrer and the Board of Education effective July 1, 2009 through June 30, 2012.

Approved.

P.That the Octorara Board of School Directors approve the employment of Ms. Lisa Nunemaker as a permanent Instructional Assistant at the Primary Learning Center at a salary of $10.65 per hour effective August 2009. Ms. Nunemaker is currently employed in this position as a long term substitute.

Approved.

Q.That the Octorara Board of School Directors approve a salary adjustment for Ms. Lisa Scanish to $35,993 effective July 1, 2009.

Dr. Newcome stated that this was missed in the June salary adjustments.
Approved.

R. That the Octorara Board of School Directors approve a salary adjustment for Ms. Judy Lion to $13.45 per hour effective July 1, 2009.

Dr. Newcome said that this was also missed in the June salary adjustments.
Approved.

S.That the Octorara Board of School Directors approve the attached Letter of Agreement between Pressley Ridge and the Octorara School District for the Employee Assistance Program.

Approved.

T.That the Octorara Board of School Directors approve the attached activity fund request for the Octorara High School Ski/Snowboard Club.

Mr. Ganow asked if this was something new. Mr. Rohrer said that it wasn’t new, but hadn’t had someone to organize for a while.

U.That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Middle School.

Approved.

V.That the Octorara. Board of School Directors approve the following change orders to Lobar Inc. for the High School Addition and Renovation Project:
Change Order 401-09 $1,897.35 Add insulation to B wing classroom.
Change Order 401-10 $8,830.00 Add projection screens.

Approved.

W.That the Octorara Board of School Directors approve Ms. Connie Good's request for unpaid Family Medical Leave for the purpose of childrearing from approximately December 17, 2009 to December 23, 2009. Ms. Good is a secretary to the Assistant Superintendent.

Dr. Newcome said that Ms. Good is using sick leave for the remainder of her time.
Approved.

X.That the Octorara Board of School Directors approve the employment of Mr. Mark Prokay as an Assistant Football Coach at the Octorara High School for the 2009-2010 season. (This is a new position.)

Mr. Norris asked if this was budgeted and asked where the points were.
Dr. Newcome stated that it was 7 points.
Mr. Ganow made a comment about the 7 points.
Approved

Y. That the Octorara Board of School Directors approve the employment of Ms. Stephanie Buohl as a 7thGrade Girl's Soccer Coach at the Octorara Middle School for the 2009-2010 season. (Replacing Kaj Miller who resigned.)

Approved.

Z.That the Octorara Board of Education approve the employment of the following substitutes for the Summer Reading Program at $22 per hour:
Nicole Glass
Marjory Zajac

Approved.

11. I.U./C.A.T. Board Representative's Report

Mr. Mango thanked the Board for approving the new building. If any Board members have any questions, they are to let him know.

12. Old Business
Dr. Newcome said that the Middle School lot is ready for a wearing course. Because of the price of oil has come down, the district will receive a $12,000 credit. The district will eventually receive an additional $20,000 credit for the top coat. Dr. Newcome recommends that the District moves forward with this. It will be on the agenda for next month.

Mr. Norris is worried about moving the pods out after this is complete. Dr. Newcome said that precautions are being taken.

Mr. Mango asked if this needed to be approved tonight.

The Board proceeded to vote & it was approved.

Dr. Newcome then presented an outline of the Activity Fee. He said that there would be public notification. All coaches of fall sports have been notified & they are to notify the athletes. It is also on the school website and there will be a mass telephone announcement.

He stated that Band &Chorus are included.

Mr. Norris is against Band & Chorus being included.

Dr. Newcome said that the policy committee had been working on the Use of Facilities policy. It will be broken down into three (3) categories: School, Non-profit Community & Non-profit Non-Community. They divided which groups go into which category.

Mr. Norris questioned one of the line items.

Mr. Ganow had a comment about the Liability Insurance requirements. He felt that the District should be named as an additional insured.

Mr. Norris was concerned that most groups for the fall have already set fees & have registrations complete.

Mr. Mango feels that this should go before the groups affected to determine the impact to their budgets.
Mr. Stoltzfus asked if there are records of who used what. Dr. Newcome said that there are.

Mr. Norris wanted clarification concerning the amounts…are they for a day, week, season, per field, etc. Dr. Newcome said that had not been determined yet. Mr. Norris would like to see a graduated scale.

13.New Business

14.Other Items and Announcements
Ellen Brown had several questions/comments. The first concerned the activity fee. Since an activity is required for graduation and students now have to pay for activities, doesn’t this make their education no longer free? She also asked if the requirement was an Octorara requirement or a State requirement. There wasn’t an answer to this question. Mr. Rohrer did state that community service counts as an activity.

Ms. Brown also commented that any student who wanted to be a music major in college was going to be charged, but someone who wants to be a chemist won’t be.

Next Ms. Brown questioned how they determined which groups got put into each category. For example, the Octorara Soccer Club is a non-profit which could be considered a community organization because there are opportunities for all ages to play soccer, not just school age children. She also wanted to know what the groups were going to get for their payment. Would the fields be cut & lined? Currently, the soccer club does their own lining, etc.

Sandy Reel asked what is on the list of activities. Dr. Newcome stated athletics, chorus and band. Ms. Reel wanted to know how they determined that band & chorus should be on the list, since they are both classes. Mr. Rohrer said it was the additional cost for travel. Ms. Brown questioned this, as she thought that band boosters paid for the buses for the parades. Apparently, they don’t pay for all of them. Ms. Reel stated that Chorus doesn’t really go anywhere. Dr. Newcome was going to check on the parades being mandatory for band. They may have to take band off the list or make the parades not mandatory.

Joanne Moore asked if there would be guaranteed playing time for sports? Dr. Newcome said “no”. Ms. Moore stated that therewould be parents who would expect that if they are paying.

Ms. Reel said that she has heard that it is a concern of the coaches.

Judy Stuehrmann asked about the anticipated revenue from the activity fee. Dr. Newcome said it is about $20,000.

Mr. Hershey said there were strict guidelines from the Board to keep taxes down.

Dr. Newcome gave a brief history of the activity & facilities fee. They will track to determine effectiveness.

15. Board Comments
Ms. Bowman feels that if there is an activity fee then outside participation for band & chorus should not be mandatory. She also thinks that booster clubs should look at their priorities & perhaps instead of purchasing jackets and having banquets, they should subsidize the activity fee.

Mr. Mango wondered if all of this was worth $20,000. What is the administrative cost to track it.

Mr. Norris wanted to recognize the passing of Jack Handy – a long time supporter of the District.
16. Adjournment

Facility Committee Meeting ­ Monday, August 10, 2009 ­ 6:30 p.m. Octorara Intermediate School Faculty Room

Policy Committee Meeting ­ Monday, August 17, 2009 ­ 6:30 p.m. Octorara Intermediate School Faculty Room

Next regularly scheduled Work Session ­ Monday, August 10, 2009 ­ 7:30 p.m. Octorara Intermediate School Library

Executive Session for Personnel will be held following this meeting in the Octorara Intermediate School Faculty Room.