Octorara School Board Meeting 11/09/2009

OCTORARA AREA SCHOOL DISTRICT
WORK SESSION
November 9, 2009 – 7:30 p.m.
Middle School Multi-Purpose Room

DISCUSSION GUIDE

1. Lord’s Prayer

2. Pledge of Allegiance to the Flag

3.Roll Call

All present.

4. Visitors’ Comments - Agenda Items Only

5.Presentations:

6.Information Items:
A.Ms. Shara Townsend will transfer from clerical assistant at the Octorara Primary
Learning Center to instructional assistant at the Octorara Primary Learning Center
effective November 2, 2009. (Replacing Melanie Gridley who resigned.)

B.Ms. Cheryl Todd will transfer from software specialist at the Octorara District
Office to District registrar/secretary at the Octorara District Office effective
November 9, 2009. (Replacing Rebekah Doane who resigned.)

7.Presentation of Agenda Items for the October 19, 2009 Regular Monthly Public Meeting:

A.That the Octorara Board of School Directors approve the attached Bureau of Career
and Technical Education Approved Program Evaluation Correction Plan and Status
Update for 2008-2009.

B.That the Octorara Board of School Directors approve the use of the high school
gym for a Wiffle Ball Tournament fundraiser for the baseball team on Sunday,
December 6, 2009 from 12:30 p.m. to 8:00 p.m.

The Board would like to see this start at 1:00 pm.

C. That the Octorara Board of School Directors approve Student “A” for graduation as
of November 16, 2009. The student has completed all requirements for graduation
required by the Octorara Area School District and the Commonwealth of
Pennsylvania.

D.That the Octorara Board of School Directors approve policy 707, Use of
Public School Facilities, first reading.

Mr. Hume stated he is opposed to the YMCA being charged.

E.That the Octorara Board of School Directors approve the following change orders
to Bristol Environmental, Inc. for the High School renovation and addition project:

Change Order 002 Additional asbestos removal $28,720.00
Change Order 003 Pipe and fitting insulation abatement $ 6,232.91

Resignation Approvals:

F. That the Octorara Board of School Directors accept Mr. Scott Forman’s resignation
as an instructional assistant at the Octorara High School effective October 27,
2009. (Hired April 19, 2005.)

G.That the Octorara Board of School Directors accept Ms. Frances DeJesse’s
resignation, with regret, as a bus duty aide at the Octorara Intermediate School
effective October 29, 2009. (Hired October 18, 2004.)

H.That the Octorara Board of School Directors accept Ms. Rebekah Doane’s
resignation as District registrar/secretary at the Octorara District Office effective
November 6, 2009. (Hired February 26, 2009.)
Hiring Approvals:

I. That the Octorara Board of School Directors approve the transfer of Ms. Cheryl
Johnson as a one-on-one instructional/personal care assistant at the Octorara High
School at the rate $12.85 to a well being assistant at the Octorara High School at
the rate of $15.40 per hour effective October 28, 2009. (Replacing Scott Forman
who resigned.)

Dr. Newcome stated that this is here because of the change in salary. Mrs. Bowman asked about training. Dr. Newcome replied that there is training through the I.U. and the school nurse.

J.That the Octorara Board of School Directors approve the transfer of Ms. Kathleen
Shaffer from a lunch/playground assistant at the Octorara Primary Learning Center
at the rate of $8.55 per hour to a one-on-one instructional/personal care assistant at
the Octorara High School at the rate of $12.40 per hour effective November 2,
2009. (Replacing Cheryl Johnson who transferred.)

K.That the Octorara Board of School Directors approve the employment of Ms.
Deborah Pizolato as a lunch/playground assistant at the Octorara Primary Learning
Center pending completion of employee related documents required by law and the
District. Ms. Pizolato’s rate will be $8.25 per hour effective November 5, 2009.
(Replacing Kathleen Shaffer who transferred.)

L.That the Octorara Board of School Directors approve the employment of Ms. Jane
Markman as a mid-range substitute gifted/reading teacher at the Octorara
Intermediate School pending completion of employee related documents required
by law and the District. Ms. Markman’s rate will be $140 per day from
approximately October 20, 2009 through November 13, 2009. (Replacing
Christine Gray who is on medical leave.)

M. That the Octorara Board of School Directors approve the employment of Mr. Kyle
Whary as eighth grade girl’s basketball coach. This position is designated at 4
points at $545 per point. (Replacing Scott Forman who resigned.)

N.That the Octorara Board of School Directors approve the employment of Ms.
Robin Elias as middle school cheerleading coach. This position is designated at 4
points at $545 per point. (Replacing Sonia Taylor who resigned.)

O.That the Octorara Board of School Directors approve the employment of Ms.
Rebekah Doane as a District interpreter at the rate of $30 per hour on an as needed
basis.

P.That the Octorara Board of School Directors approve the transfer of Ms. Katie
Dikun from a third grade instructional assistant at the Octorara Elementary School
at the rate of $11.45 per hour to a long-term substitute third grade teacher at the
Octorara Elementary School at a rate of $43,741 pro-rated effective approximately
December 3, 2009 through April 27, 2010. (Replacing Sally Welk who will be on
child rearing leave. Ms. Dikun will return to the instructional assistant position on
April 28, 2010.)

Q. That the Octorara Board of School Directors approve the following substitute
teachers for the 2009-2010 school year:
Lauren Michalski (Emergency)
Mark Battinieri (Emergency)
Katherine Houser (Emergency)
Melissa Hanzl (Emergency)
Cassandra Eccles (Special Ed and Elementary)
Peter DuFresne (Emergency)
John Hathaway (Emergency)

R.That the Octorara Board of School Directors approve the following substitute
support staff for the 2009-2010 school year:
Melanie Gridley (Instructional Assistant)
Madeleine Oldham (Cafeteria)

S. That the Octorara Board of School Directors approve the following changes in
Salary due to graduate credits earned:
Holly Conte From B+15 ($51,027) to M ($52,807) Step 7
Laura Keefer From B ($44,018) to B+15 ($46,717) Step 2
Kim Knightly From M+45 ($64,526) to M+60 ($67,505) Step 10
Matt Livingood From M+15 ($55,181) to M+30 ($57,349) Step 4
Vanessa Peterson From M+15 ($65,268) to M+30 ($67,130) Step 14
John Voss From M+15 ($57,535) to M+30 ($59,524) Step 7

T. That the Octorara Board of School Directors approve the salary adjustment for Ms.
Lindsay Mitman from a mid-range substitute teacher rate of $140 per day to a long-
term substitute teacher salary of $43,741 which is Step 1 of the Bachelor’s Scale
prorated from October 29, 2009 through approximately March 23, 2010.

There was a change to Ms. Mitman's salary, as she is substituting over 90 days.

U.That the Octorara Board of School Directors approve Ms. JoAnn Marinacci as a
mentor for Ms. Linsday Mitman from October 29, 2009 through March 23, 2010 at
a stipend of $200.

Mrs. Bowman asked if there was mentor because of substituting over 90 days. Dr. Newcome stated that the mentoring stipend is pro-rated, but he will check on the specifics for next week.

V.That the Octorara Board of School Directors approve the transfer of Mr. Robert
Joseph (Joey) Steffy from computer technician for the District at the salary of
$31,328 to software support specialist for the District at the salary of $35,000
effective November 9, 2009. (Replacing Cheryl Todd who transferred.)

W. That the Octorara Board of School Directors approve the attached student activity
request for “Students Without Borders” at the Octorara High School.

8.Facilities Committee Report

Mr. Stoltzfus gave the report. He stated that the construction at the rear of the High School is moving along. We should know by next month when they can move in. The front is also coming along.

The change order listed earlier in the agenda is related to the cafeteria. They found more asbestos in the shop wing. They need to determine what to do - whether to replace & vent or close it up. It would cost approx. $6,000 to remove in the shop wing. However, the classroom areas near there are twice as large. He will have more information next month.

They may need to replace the rest of the Middle School roof. They are getting the numbers together.

Need to replace the water pumps for the wells at approx. $28,000. This does not include the electric work. He hopes to have the total cost next week. They need to figure out where to get the money.

The fire system needs new fiber run from the HS to the MS (approx. $6,000).

EPA fine for the treatment plant - fine reduced.

Field Development - ready to start the football field.

9.Other Items/Concerns

Dr. Newcome asked Mr. Weagley to discuss the fall sports season.

Field Hockey record 9-7-2. They made the district playoffs.
Cross Country - Lauren King was in the top 3rd in the state.
Football - 2 wins. Played night game on Friday night, but lost.
Boys Soccer record 16-4. They are district champs. They begin state playoff games tomorrow night (Tues.) There will be a fan bus for the students.

10. Visitors’ Comments – General

Donna D. wanted to know if the math consultant presentation is still scheduled for next meeting. Dr. Newcome said that it is. She also asked if Policy 707 is available in print. Dr. Newcome said he would get her a copy.

11. Board Comments

Mr. Ganow wanted to go back to letter 'I'. He believes that 'wellbeing' should be one word.

Dr. Newcome introduced John McCartney who will be joining the Board in December.

He had the answer to a couple of questions posed at the last Board meeting regarding a check (which will be invoiced to the Football Club) and the tuition for grad credits at West Chester ($1,000+)

Dr. Newcome was also asked to testify in Harrisburg regarding HB 1788. This bill would help the districts adversely affected by Act 319. He feels there may be some momentum for this bill.

Octorara applied to be an H1N1 vaccination center.

He handed out to the Board members invitations to the fall HS play "A Christmas Carol" .

12. Adjournment


Facility Committee Meeting – Monday, November 9, 2009 – 6:30 p.m. in the
Octorara District Office Conference Room

Executive Session for personnel Monday, November 9, 2009 – following the
Work Session in the Octorara District Office Conference Room.

Finance Committee Meeting – Monday, November 16, 2009 – 6:30 p.m. in the
Octorara District Office Conference Room

Next regularly scheduled Board Meeting – Monday, November 16, 2009 – 7:30

p.m. in the Octorara Middle School Multi-Purpose Room
4

Octorara School Board Work Session 10/12/2009

OCTORARA AREA SCHOOL DISTRICT
WORK SESSION
October 12, 2009 – 7:30 p.m.
Middle School Multi-Purpose Room


DISCUSSION GUIDE

1. Lord’s Prayer
2. Pledge of Allegiance to the Flag
3. Roll Call

2 absent

4.Visitors’ Comments - Agenda Items Only

none

5.Presentations:
A.Mr. Ken Phillips of RBC Dain Rauscher, Bond Issue

Discussed the possible refinancing of the 2001 & 2003 bonds. Scenarios were presented to the Board. It would be a one time savings to the current budget. It would be best if they could have a decision to get legal started writing resolutions for approval. Would like to go to market in December if Board approves. This would be for the same term lengths and cash flow would remain the same. It would decrease the interest rate.

B. Gifted Education Audit Discussion

Dr. Newcome went over the attached. http://docs.google.com/fileview?id=0B3fwieKBz959ZWVmMWNkNjktZWJhZC00NzI5LWFhMjgtYTM2ZGU2MjVlM2Fi&hl=en


6. Information Items:
A. Mr. Pete Mango will resign from the Octorara Area Board of School Directors and concurrently the Chester County Intermediate Unit Board effective with the adjournment of the Octorara Area School District regular board meeting on Monday, October 19, 2009. Mr. Mango represents Region 1 which includes Atglen Borough, Christiana Borough, Parkesburg North, and West Sadsbury Township. His term expires in 2011.

A notice will be sent to residents of the municipalities represented. It will be on the website, the Daily Local News and the Lancaster Newspapers. Interested candidates can submit a letter to the Board. They are looking at an 11/2/2009 deadline. There will then be interviews and the Board will select someone to fill the remainder of the term. Mr. Ganow emphasized that the interviews would be in a separate meeting.

B.Ms. Lina Vu will transfer from a long term substitute Title 1 Math assistant at the Octorara Intermediate School to a permanent Title 1 Math assistant at the Octorara Intermediate School. (This is a new position.)

7. Presentation of Agenda Items for the October 19, 2009 Regular Monthly Public Meeting:
A. That the Octorara Board of School Directors approve Ms. Leslie Ferry as a school bus driver employed by Linville Hill Mennonite School for the 2009-2010 school year.

B.That the Octorara Board of School Directors approve the attached school bus run by Linville Hill Mennonite School for the 2009-2010 school year.

Mr. Ganow voiced his appreciation for the answers he received.

C.That the Octorara Board of School Directors approve the attached agreement between the Arc of Chester County and the Octorara Area School District for the 2009-2010 school year.

D.That the Octorara Board of School Directors approve the attached 2010 Lancaster County Tax Collection Bureau Budget.

Mr. Carsley stated that according to Act 32, Octorara must use the Lancaster County Tax Collection Bureau – that for this purpose Octorara is part of Lancaster County. There is meeting tonight at the LCTCB to come up with a resolution that would meet the needs.

Resignation Approvals:

E. That the Octorara Board of School Directors accept, with regret, Mr. Robert Czukoski’s resignation for the purpose of retirement as Assistant to the Superintendent effective October 15, 2009. (Hired October 1, 1995.)

F. That the Octorara Board of School Directors accept Mr. Clint Everett’s resignation as a dental van driver effective October 2, 2009. (Hired October 3, 2008.)

G.That the Octorara Board of School Directors accept Ms. Melanie Gridley’s resignation as an instructional assistant at the Primary Learning Center effective October 30, 2009. (Hired September 28, 2005.)

Hiring Approvals:

H. That the Octorara Board of School Directors approve the employment of Ms. Cori Brittingham as a long term substitute Title 1 Math assistant at the Octorara Intermediate School pending completion of employee related documents required by law and the district. Ms. Brittingham’s rate will be $11.15 per hour effective October 12, 2009 through December 15, 2009. (Replacing Lina Vu who transferred.)

Mr. Ganow was looking for an attached resume or application. Ms. Hardy stated that she was previously a substitute, but will get a copy of the application for the Board.

I.That the Octorara Board of School Directors approve the employment of Ms.Kristen McCunney-Hay as a dental van driver for the district pending completion of employee related documents required by law and the district. Ms. McCunneyHay’s rate will be $11.15 per hour for two and one-half to three hours a day for 18 days per year effective October 9, 2009. (Replacing Clint Everett who resigned.)

Mr. Ganow wanted to know why the rate for the van driver & the assistant were the same. Dr. Newcome stated that it is contractual.

J.That the Octorara Board of School Directors approve the employment of the following cafeteria employees pending completion of employee related documents required by law and the district:
Margaret Hanning, server at the rate of $8.50 per hour. (Replacing Penny
Garris who transferred.)
Bonnie Fuller, server at the rate of $8.50 per hour. (Replacing Vera Graham who retired.)
Debbie Perkins, cashier at the rate of $8.75 per hour. (Currently covering maternity leave then a permanent placement to be determined.)


K. That the Octorara Board of School Directors approve the employment of Ms. Nikola Freeland as an afternoon bus aide at the Octorara Primary Learning Center pending completion of employee related documents required by law and the district. Ms. Freeland’s rate will be $9.95 effective October 1, 2009. (New position as required by student IEP.)

L.That the Octorara Board of School Directors approve the transfer of Cheryl Johnson as an instructional assistant at the Octorara Intermediate School at the rate of $10.85 per hour to a one-on-one nstructional/personal care assistant at the Octorara High School at the rate $12.85 effective October 13, 2009. (Replacing Janice Papa who resigned.)

M. That the Octorara Board of School Directors approve the employment of Ms. Cheryl Coughlin as an instructional assistant at the Octorara Intermediate School pending completion of employee related documents required by law and the district. Ms. Coughlin’s rate will be $11.15 per hour effective October 13, 2009. (Replacing Cheryl Johnson who transferred.)

N.That the Octorara Board of School Directors approve the following teachers for the morning math intervention program at the Octorara Elementary School at a rate of $30 an hour for approximately 1.25 hours per day 3 days a week. The program operates for 53 days and is paid for from the Title 1 grant.
Nicholas Kluge
Ashley Stoltzfus
Fallon Jordan
Shauna McAllister



O.That the Octorara Board of School Directors approve Ms. Mary Cassidy and Mr. Gary Gawin as volunteer swim coaches for the winter sports season. Four Octorara High School students will participate in the Ches-Mont League swim meets when there is a lane available in order to qualify for the District 1 Championship Meet.

Mr. Norris asked how this works. Mr. Weagley explained that this has been done for 7 or 8 years. They get the schedule & work with that. They started with the Ches-Mont last year.

P.That the Octorara Board of School Directors approve Ms. Ann Murray to volunteer in the high school guidance department.

Q. That the Octorara Board of School Directors approve Ms. Margaret Schaefer’s request for unpaid Family Medical Leave for the purpose of child rearing from approximately February 10, 2010 through April 16, 2010. Ms. Schaefer is a learning support teacher at the Octorara Primary Learning Center.

R. That the Octorara Board of School Directors approve the following substitute teachers for the 2009-2010 school year:
Susan McCormick (Emergency)
Barbara Davis (Emergency)
Marianne Foy (Elementary)
Kate Simmons (Elementary and Guidance)
Christopher Wrigley (Elementary)
Drew Herb (Social Studies)


S. That the Octorara Board of School Directors approve the following substitute support staff for the 2009-2010 school year:
Kristen McCunney-Hay
Rana Watterson
Amy Myers (Cafeteria)


T. That the Octorara Board of School Directors approve the following changes in Salary due to graduate credits earned:
Kim Cabry From B+15 ($48,441) to M ($50,301) Step 4
Scott Conaghan From M ($51,972) to M+15 ($56,750) Step 6
Judy Ham From M+45 ($81,847) to M+60 ($84,012) Step 22
Amanda Kieffer From M+30 ($65,561) to M+45 ($68,309) Step 13
Kelly Wetzel From M+15 ($58,320) to M+30 ($60,249) Step 8
Heidi Ferry From M+15 ($63,737) to M+30 ($65,561) Step 13
Julie Hughes From M+60 ($74,721) to M+60 ($76,084) Step 17 to 18

U. That the Octorara Board of School Directors approve the adjustment of the substitute teacher rate for Lindsay Mitman to $140 per day effective August 31, 2009 through approximately March 23, 2010.

Mr. Hume wanted to know if this was the new rate for substitutes. Dr. Newcome explained that there are different rates.

V. That the Octorara Board of School Directors approve the attached student activity request for a Mountain Bike Club at the Octorara High School.

W. That the Octorara Board of School Directors approve the attached student activity request for “Friends of Minerva” at the Octorara High School.

Dr. Newcome said that historically these have not been placed on the agenda, but Mr. Carsley asked that they be since there will be funds set up for them.

8.Facilities Committee Report

Mr. Stoltzfus reported that the facilities committee took a tour of the construction during their meeting before this one. There will be some more change orders. There is still no final number on the square feet of asbestos that needs removed.

They are looking to change the time of the flashing signs on Highland Rd. to 5:00 p.m. from 4:30 p.m. and installing a cross-walk.

A storage tank for water needs replaced.

There is an issue with the fire system for the high school renovation which they are trying to resolve.

The pod will be removed after the construction is complete and they will add lights & sidewalks.

Mr. Norris asked about the pumps for the well. Mr. Stoltzfus said that they were old & there aren’t parts for them anymore.

Mr. Norris talked about the lack of playground equipment at the Intermediate School. He asked for recommendations of equipment from teachers and the PTO.

9.Other Items/Concerns

Chloe Dean (Student Representative) said that a few of the student went on a tour of the front and they found it exciting. Family Fun night will be coming up.

10. Visitors’ Comments – General

Eric Stuehrmann (West Fallowfield) – thanked the district for the Lenfest program/meeting. He also thanked Mr. Norris for looking into playground equipment. He had some follow-up questions concerning the gifted program. He wondered why the staff was increasing while the numbers of indentified gifted students seemed to be declining.

He also asked if any determination was made concerning posting the minutes sooner to increase community involvement. He found out that a draft copy is distributed in the schools within a few days of the meeting.

He asked about long term plans for language instruction in the Intermediate School.

He talked about the math trends discussed at the last meeting. There are legitimate concerns by the parents. He received the letter from the High School math department after than meeting and found the tone disturbing. It seemed to deflect the issue to the students and parents from the curriculum and the teachers. He was disturbed that it was to be signed for a grade. He felt that was coercion.

Shelly Meadowcroft (Atglen) asked Mr. Stoltzfus if they could discuss at a later time the issues with the fire system. She also wanted to reiterate what Mr. Stuehrmann stated about the letter from the High School math department. She was concerned that it was not on Octorara letterhead nor was it signed by the teachers. She heard that it was put together by the consultant. She was also concerned that the letter being signed by the parents was a homework grade. Her daughter received an “F” because she refused to sign it. She’s not sure what her signing the letter has to do with her daughter’s knowledge of math. She stated that she has taught her children responsibility. She read the parts of the letter that she found objectionable.

Per the PA Department of Education website, members of the community are entitled to certain statistics. One of the statistics that is public information is the pass-rate. She is asking that the high school put together those stats for the last 4 years (including ‘Ds’ in Algebra 2 – since you cannot take Trig with less than a “C” in Algebra 2). She would also like to know how much the consultant is being paid and a list of recommendations from the consultant. She also asked what assessments we are using for graduation. She thinks that perhaps math teachers should collect the homework to see if students are actually getting what is being taught.

She told an anecdotal story concerning the consultant. She ran into a parent at the grocery store whose child told her that the consultant, while observing the class, fell asleep in the class. Mrs. Meadowcroft found another student in the class to confirm the story. In another instance the consultant took a cell phone call in the class while the teacher was teaching.

11. Board Comments

Mr. Stoltzfus said he could address the fire system issue. The Board was under the impression that since the High School had not had a sprinkler system, that the whole thing did not have to be functional until the renovation was complete. However, each section must be functional as it is completed and they are having difficulty with the hook-up of the water lines because of the order of the completion of each section.

Mr. Ganow asked if there was any Administrative response before the Board made comments.
Dr. Newcome said he would like to meet with Mr. Stuehrmann concerning the declining gifted student numbers. He wants to understand his questions before bringing anything back next week.

He found that they can legally place the minutes on the website whenever they want.

The decisions concerning the language program at the Intermediate School was based on the best use of resources.

There will be a presentation concerning math on Nov. 16. They will try to answer many questions at that meeting.

Dr. Newcome said that the letter sent home probably should have been on school letterhead. The math teachers were involved with the letter. It was not meant to offend. It was meant to build collaboration.

Mr. Norris felt that if you were predisposed to read the letter a certain way that is how you would take it. He felt it was targeted to the wrong people.

Mrs. Bowman addressed the language instruction at the Intermediate School. If they had the resources, she’d like to see language instruction in first grade. She also stated there was an article in the Philadelpha Inquirer concerning math and other schools have the same issues.

Mr. Ganow wanted to know if there was any update on the budget since the State passed the budget. Mr. Carsley said the district budgeted for a 4.1% increase & if the numbers hold, the district will actually get 5.2%.

Mr. Stoltzfus asked what it would take to get the minutes out earlier. Dr. Newcome said they would do whatever the board directs.

Mr. Hume wanted to let everyone know that Rep. Houghton is working on revitalization of the area to get a better tax base. He would like to see more letters sent out to get people involved.

Mr. Ganow wanted to clarify that Mr. Norris is looking into the playground equipment as a private citizen. It is not board-driven.



12. Adjournment
Executive Session Monday, October 12, 2009 - 7:00 p.m. in the Octorara
District Office Conference Room.

Policy Committee Meeting – Monday, October 19, 2009 – 6:30 p.m. in the
Octorara District Office Conference Room

Next regularly scheduled Board Meeting – Monday, October 19, 2009 – 7:30

p.m. in the Octorara Middle School Multi-Purpose Room
Facility Committee Meeting – Monday, November 9, 2009 – 6:30 p.m. in the
Octorara District Office Conference Room

Next regularly scheduled Work Session – Monday, November 9, 2009– 7:30 p.m.
Octorara Middle School Multi-Purpose Room

Updates 09/27/2009

Thanks to a blog reader, I have .pdf's of the Special Education audit.

Audit Letter:
http://docs.google.com/fileview?id=0B-nXkuyxohZNMGM1ODNhNzQtMDI1Zi00ODEzLWIzZmYtZjAxY2E0NmViMWEy&hl=en

Gifted Education Audit
http://docs.google.com/fileview?id=0B-nXkuyxohZNNTU5NjBjY2EtZTI3MS00ZWQzLTljZmYtZGEzYjJlMjA1N2My&hl=en

Special Education Audit
http://docs.google.com/fileview?id=0B-nXkuyxohZNNGUxM2I0NGQtNmZmMy00MzQwLWI0MjctMDVjOGE4MzBjYTYw&hl=en

Then there is the letter than came home from the High School math department - I am guessing it is in reaction to the concerns raised at the school board meeting. I scanned it to post it here:
http://docs.google.com/fileview?id=0B-nXkuyxohZNYmEzYzFhOTUtNjQzNS00OGIzLWFhYmItNTZmM2UxNThlMzMx&hl=en

I am not sure who approved this for distribution, but I found it to be offensive. If you weren't aware of what occurred at the school board meeting, you might be pleased with the attached tips, strategies, etc. as a step forward. However, if you really read the letter, it seems to place the blame of the problems that have occurred on the students and the parents. The second sentence of the letter, "Mathematics can be a challenging subject and requires dedicated effort on the part of each student", seems to imply that student in the past have not been dedicated. The phrase "teachers cannot do the work for the students" is particularly offensive. No one has ever said that the teachers should do the work for the students. All of the students I have known who have been frustrated with their math classes have wanted to do well, wanted to understand the subject, and wanted to do their own work. As a parent, I have done ALL of the things "suggested" - as though we weren't already doing them. Most parents I know do those things for EVERY subject their child has. No where in the letter does the department mention what has already been admitted by the administration in a school board meeting - that there are major issues in the math department. I'm getting really tired of the excuse that "students aren't motivated". Then why are they motivated to pass English, History, Science and Electives? Chemistry and Physics use a lot of math - yet students do well in those subjects. Do students really come out of 8th grade at an "Advanced" level for the PSSA's & suddenly no longer want to do well in math? I doubt it.

Octorara School Board Meeting 09/21/2009

A policy committee meeting was held prior to the regular school board meeting. Although I did not attend, a friend who did allowed me to scan the handouts from that meeting. Attachment: http://docs.google.com/fileview?id=0B-nXkuyxohZNZmZkZTE4ZjEtMTVkMS00ZjRiLWEwNjUtMWY3OTE4ZTBmOWE2&hl=en

Board meeting notes:

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
September 21, 2009 – 7:30 p.m.
Middle School Multi-Purpose Room
AGENDA
1. Lord’s Prayer

2.Pledge of Allegiance to the Flag

3. Roll Call

All present.

4.Approval of Minutes from the Work Session of August 10, 2009 and the Regular Meeting of August 17, 2009

Approved.

5.Presentations:

None.

6.Information Item:

None.

7.Treasurer’s Report:

A. That the Octorara Board of School Directors approve the General Fund Report for the period ending August 31, 2009.

Mr. Malone gave the Treasurer's report. Approved.

8.Business Manager’s Report:

A. Approval of bills for payment.

Mr. Carsley gave the Business Manager's report. Approved.

9.Visitor’s Comments – Agenda Items Only

Eric Stuehrmann (West Fallowfield) had some comments which he thought might be related to tonight's agenda. He discussed the state audit of the gifted program, which he thought was going to be talked about. He also did some research into how other districts in the area handle minutes from board meetings & communicating w/ the public. Downingtown, Owen J Roberts and Tredyffrin-Easttown school districts post draft minutes or recaps. Mr. Stuehrmann touched on several other items such as the size of classes at OIS, lack of playground equipment at OIS and the gifted program at the high school.


10.Recommended Action Items: (Italicized items are new; they were not on the September 14, 2009 agenda.)


A. That the Octorara Board of School Directors approve the attached list of school bus drivers employed by Althouse Transportation, Inc. for the 2009-2010 school year.

Approved.

B. That the Octorara Board of School Directors approve the attached list of school bus runs by Althouse Transportation, Inc. for the 2009-2010 school year.

Approved.

C. That the Octorara Board of School Directors approve the use of the Octorara High School Gym on Sundays from September 13, 2009 through October 25, 2009 from 1:00-6:00 p.m. for a student fall basketball league.

Approved.


Resignation Approvals:
D. That the Octorara Board of School Directors accept Ms. Christina Cordisco’s resignation as an instructional assistant at the Octorara Elementary School effective immediately. (Hired August 25, 2008)

Approved.

E. That the Octorara Board of School Directors accept, with regret, Ms. Mimi Jurasinski’s resignation as a Title I reading assistant at the Octorara Primary Learning Center effective September 18, 2009. (Hired September 29, 2003)

Approved.

F. That the Octorara Board of School Directors accept Ms. Janice Papa’s resignation as an instructional assistant at the Octorara High School effective September 25, 2009. (Hired September 8, 2008)


Approved.

G. That the Octorara Board of School Directors accept Ms. Ellen Russell’s resignation as girl’s lacrosse coach effective immediately.


Approved.

H. That the Octorara Board of School Directors accept Ms. Stefanie Nuse’s resignation as 7th grade field hockey coach effective immediately.

Approved.

I. That the Octorara Board of School Directors accept Ms. Sonia Taylor’s resignation as a Middle School cheerleading coach effective immediately.

Approved.

Hiring Approvals:
J. That the Octorara Board of School Directors approve the employment of Ms. Lindsey Fischer as a long-term substitute second grade teacher at the Octorara Primary Learning Center pending completion of employee related documents required by law and the district. Ms. Fischer’s salary will be $44,018, which is Step 2 of the Bachelor’s Scale effective August 26, 2009. (Replacing Ashley Stoltzfus who transferred.)

Approved.

K. That the Octorara Board of School Directors approve the employment of Ms. Amanda Lenton as a long-term substitute third grade teacher at the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Lenton’s salary will be $43,741 which is Step 1 of the Bachelor’s Scale effective August 26, 2009. (Replacing Jody Bradley who is on child rearing leave.)

Approved.

L. That the Octorara Board of School Directors approve the employment of Mr. Richard Pankonien as a mid-range substitute social studies teacher at the Octorara High School pending completion of employee related documents required by law and the district. Mr. Pankonien’s salary will be $140 per day effective August 28, 2009 for approximately 24 days. (Replacing Janelle Sherman who is on medical leave.)

Approved.

M. That the Octorara Board of School Directors approve the employment of Ms. Karen Williamson as a mid-range substitute reading teacher at the Octorara Primary Learning Center pending completion of employee related documents required by law and the district. Ms. Williamson’s salary will be $140 per day effective October 8, 2009 for approximately 69 days. (Replacing Joanna Bowder who will be on child rearing leave.)

Approved.

N. That the Octorara Board of School Directors approve the employment of Ms. Laurel Vnucak as a Title I reading assistant at the Octorara Middle School pending completion of employee related documents required by law and the district. Ms. Vnucak’s rate will be $11.15 per hour effective August 31, 2009. (Replacing Melissa Jones who transferred.)

Approved.

O. That the Octorara Board of School Directors approve the employment of Mr. Nicholas Raftas as an Alternative Education assistant and van driver at the Octorara High School pending completion of employee related documents required by law and the district. Mr. Raftas’ rate will be $11.15 per hour effective August 31, 2009. (This is a new position.)

Approved.

P. That the Octorara Board of School Directors approve the employment of Ms. Jacky Strouth as a one-on-one instructional assistant at the Octorara Middle School pending completion of employee related documents required by law and the district. Ms. Strouth’s rate will be $9.65 per hour effective August 31, 2009. (Replacing Doris Klein who resigned.)

Approved.

Q. That the Octorara Board of School Directors approve the employment of Ms. Victoria Phelan as a lunch/playground assistant at the Octorara Primary Learning Center pending completion of employee related documents required by law and the district. Ms. Phelan’s rate will be $8.25 per hour effective September 8, 2009. (Replacing Wanda Fisher who transferred.)

Approved.

R. That the Octorara Board of School Directors approve the employment of Ms. Lindsey Mitman as a 7th grade field hockey coach. This position is designated at 4 points at $545 per point. (Replacing Stephanie Nuse who resigned.) Note: Abigail Hancock will remain the junior varsity coach.

Approved.

S. That the Octorara Board of School Directors approve the employment of Ms. Shannon Julius and Ms. Michelle King as assistant cheerleading coaches. Ms. Julius will receive 4 points at $545 per point and Ms. King will receive 2 points at $545 per point. (Replacing Terry Kelleher who is now the varsity cheerleading coach.)

Approved.

T. That the Octorara Board of School Directors approve Vicky Huber and Natalie Lantz as volunteer volleyball coaches.

Mr. Ganow abstained. Approved.

U. That the Octorara Board of School Directors approve John Coombe as a volunteer girl’s tennis coach.

Approved.

V. That the Octorara Board of School Directors approve the following changes in
Salary due to graduate credits earned:
Katherine Balla From B ($44,018) to B+15 ($46717) Step 2
Marjory Boyes From B ($44,295) to B+15 ($47,579) Step 3
Anthony Commale From B ($49,513) to B+15 ($53,613) Step 10
Carol Dittoe From M ($57,895) to M+15 ($62,206) Step 12
Dave Heffner From M+15 ($60,675) to M+30 ($62,423)Step 11
Michelle Lofgren From M+30 ($70,268) to M+45 ($72,822)Step 16
Michelle Miller From M+15 ($58,320) to M+30 ($60,249)Step 8
Nicole Pulaski From B+15 ($50,165) to B+15 ($51,027) Step 6 to 7
Janelle Sherman From B ($44,572) to B+15 ($48,441) Step 4
Valerie Guiseppe From M+45 ($62,199) to M+60 ($65,131) Step 7
Lauren Brotman From M ($53,643) to M+15 ($58,320) Step 8
Andrew Baumgardner From M ($52,807) to M+15 ($57,535) Step 7
Drew Duggan From M+30 ($59,524) to M+60 ($65,131) Step 7
Cindy Eshleman From M+15 ($77,517) to M+30 ($79,681) Step 22
Amanda Kieffer From M+15 ($63,737) to M+30 ($65,561) Step 13
Robin Lewis From M+45 ($64,526) to M+60 ($67,505) Step 10
Kay Minshall From M ($53,643) to M+15 ($58,320) Step 8
Charyl Morris From M+45 ($74,326) to M+60 ($76,694) Step 17
Andrew Reynolds From M+45 ($62,199) to M+60 ($65,131) Step 7
Margaret Schaefer From B+15 ($48,441) to M ($50,301) Step 4
Mary Wallet From M ($48,630) to M+15 ($53,611) Step 2
Matt Worrell From M+15 ($60,675) to M+30 ($62,423) Step 11

Approved.

W. That the Octorara Board of School Directors approve a salary adjustment for Ms. Sharon Rosander from a rate of $9.65 per hour to $11.15 per hour effective August August 31, 2009 due to degree status.

Approved.

X. That the Octorara Board of School Directors approve the following supplemental
contracts for the 2009-2010 school year:
Donna Edwards Mentor for Ashley Brennan 2 points @ $545 $1,090
Beth Peticca Mentor for Avis Benard 1 point @ $545 $ 545
Nicole Glass Mentor for Kristen Lauer 2 points @ $545 $1,090
Susan Hetrick Mentor for Ashley Stoltzfus 1 point @ $545 $ 545
Heidi Ferry Mentor for Laura Fisher 1 point @ $545 $ 545
Don Barrett Mentor for Sarah Calloway 1 point @ $545 $ 545
Megan Munn Mentor for Lori Boldt 1 point @ $545 $ 545
Ashlee DiRocco Mentor for Amanda Lenton 2 points @ $545 $1,090
Andrea Weaver OES Envirothon Advisor 2 points @ $545 $1,090
Nina Thwaites Musical Assistant 3 points @ $545 $1,635
Jamie Schempp OMS AV Coordinator 4 points @ $545 $2,180

Approved.

Y. That the Octorara Board of School Directors approve Ms. Lisa Steiner’s request for unpaid Family Medical Leave for the purpose of child rearing from approximately April 27, 2010 through June 11, 2010. Ms. Steiner is a guidance counselor at the Octorara Primary Learning Center.

Approved.

Z. That the Octorara Board of School Directors approve Ms. Jody Bradley’s request for unpaid Family Medical Leave for the purpose of child rearing from approximately December 16, 2009 through June 11, 2010. Ms. Bradley is a third grade teacher at the Octorara Elementary School.

Approved.

AA. That the Octorara Board of School Directors approve the following substitute
teachers for the 2009-2010 school year:
Beth Reburn (Elementary Ed)
Thomas Bidekapp (Agriculture)
Eric Derr (Emergency)
Curtis Sebastian (Emergency)
Gerald Iler (Emergency)
Nicholas Raftas (Social Studies)
Elaine Gesner (Social Studies)
Lisa Rudisill (English)
Ann Koch (Elementary)
Anne Nusbaum (Elementary)
Nicole Musho (Elementary)
Katherine Ward (Elementary and Early Childhood)
Mitchell Chilcote (Emergency)
Alison Parry (Elementary)
Sue Evans (Emergency)
Sandi Wrigley (Elementary)

Approved.

BB. That the Octorara Board of School Directors approve Ms. Ashley Thieroff as substitute support staff for the 2009-2010 school year at the rate of $9.65 per hour.

Approved.

CC. That the Octorara Board of School Directors approve the following substitute
cafeteria workers for the 2009-2010 school year at the rate of $8.25 per hour:
Margaret Walton
Bonnie Fuller
Margaret Hanning
Carol Lantz
Mary Sweigart
Traci Zary
Debbie Perkins

Approved.

DD. That the Octorara Board of School Directors approve the following change orders to
Lobar Inc. for the High School renovation and addition project:
Change Order 401-11 Re-route existing roof drain pipe to I-A6 $1,222.03
Change Order 401-12 Provide temporary seal of concrete floors $3,286.97
Change Order 401-13 Credit for reduction in asphalt index ($38,228.64)

Mr. Mango wanted to emphasize the credit we are receiving for a drop in oil prices for the blacktop. Mr. Stoltzfus stated that there are more savings to come.
Approved.

EE. That the Octorara Board of School Directors approve Ms. Elizabeth Scroggin’s request for unpaid Family Medical Leave for the purpose of child rearing from approximately January 13, 2010 through February 15, 2010. Ms. Scroggin is a math teacher at the Octorara High School.

Approved.

FF. That the Octorara Board of School Directors approve Ms. Ruth Gebhard as
substitute support staff for the 2009-2010 school year at the following rates: Lunch/Playground - $8.25 per hour Instructional Assistant, Library Aide, Nurse Aide - $9.65 per hour

Approved.

GG. That the Octorara Board of School Directors approve the following longevity bonus
payments for the 2009-2010 supplemental contracts:
Beth Peticca 1 point for 5th year mentoring $545
Adam Udell 1 point for 5th year mentoring $545
Scott Conaghan 1 point for 5th year coaching $545
Jennifer Hoskins 1 point for HS advisor $520 (for 2008-2009)

Approved.

HH. That the Octorara Board of School Directors approve the attached Transportation Contract between Linville Hill Mennonite School and the Octorara Area School District.

Mr. Ganow wanted to know if there was information concerning the route. That is to follow at a later time.

Mrs. Bicking asked about the cost. Mr. Carsley stated that it is about $2,000 less than last year.

Approved.

II. That the Octorara Board of School Directors approve the employment of Ms. Lindsay Mitman as a mid-range substitute third grade teacher from approximately November 6, 2009 – March 23, 2010. Ms. Mitman is currently a day-to-day sub for the District. (Replacing Suzanne Schurr who will be on child rearing leave.)

Approved.

JJ. That the Octorara Board of School Directors approve the following Reading Skills teachers for 1 ½ hours per day based on step and scale at the rate of
$31.57 per hour:
Katie Dikun
Alison Parry

Approved.

KK. That the Octorara Board of School Directors approve a stipend of $200.00 for Ms. Deb Canby for writing a successful grant. The grant provided $4,000 and was Awarded by CCRES.

This is for PE equipment. Mr. Ganow asked how many staff are writing grants. Dr. Newcome replied that there are 1 -2 grants per year. Mr. Ganow wanted to know if anyone was actively looking for grants. Dr. Newcome gets a list and passes on any he feels are worthwhile. Many require matching funds.

Approved.

LL. That the Octorara Board of School Directors approve the employment of Ms. Brittany Strunk as a Title I reading assistant at the Octorara Primary Learning Center pending completion of employee related documents required by law and the District. Ms. Strunk’s rate will be $11.15 per hour effective September 17, 2009. (Replacing Mimi Jurasinski who resigned.)


Approved.

11.I.U./C.A.T. Board Representative’s Report

Mr. Stoltzfus said that the Authority committee met & rejected the Borough of Downingtown's wish list. The main sticking point is over security. The I.U. is not prepared to spend what Downingtown wants. The Borough would like payment up front, rather than on a per case basis. They are still negotiating & hope to come to an agreement.

Mr. Mango stated that his committee rejected it for the same reason. The Borough wanted $75,000 up front for a dedicated officer. The I.U. did not want to set a precedent for the I.U. or its member school districts.

12.Old Business


None

13.New Business

None

14.Other Items and Announcements

Mr. Weagley wanted to inform the board of an Eagle scout project just completed on the school grounds. A.J. Franchetti refurbished the press box and installed a post/rope fence around the track.

Dr. Newcome distributed information concerning a compliance audit of special/gifted education. (See link at the end of these notes) This will be discussed in October.

Dr. Newcome went on to explain the answer to the question brought up last week concerning Elena Wilson and the Asst. Principal position in the Middle School. (See notes on this site from 9/18/2009).

The Octorara Regional Council is going on a tour with a developer to look at possibilities for commercial development. No green space will be looked at.

Mr. Weagley wanted to remind everyone that homecoming is this weekend. The parade is in Parkesburg on Friday at 7:00 p.m. The 1999 State Championship Soccer team will be the grand marshalls. They will also be recognized at half-time of the Varsity soccer game on Saturday.

15.Visitor’s Comments

Mr. Stuehrmann reiterated his wish for timely information from the district.

Brian Fox (Londonderry Twp.) is disappointed that foriegn language instruction has been cut from the Intermediate School. He asked that the district look into the possibility of alternative foriegn language instruction. He asked Mr. Norris to elaborate on why he is confident that the Intermediate school will be able to remedy the class size problem. He would also like to see more timely posting of minutes. He commended the board on how accurate the minutes seem to be, since there aren't really any corrections to them. He feels that the district would be safe in posting draft minutes & labeling them as such.

Shelly Meadowcroft (Atglen) expressed concerns over the High School math department effectiveness. The test scores presented last week reflect the ongoing issues with the math program. She emphasized that she is pro-Octorara & pro-teacher. However, she is disappointed with the math program. She related that it is common to find the state of the math department at the high school being discussed throughout the community. She recognized that the district has been using a consultant for a few years, but there appears to be a lack of progress. She related the experience of her own children with the math program in the high school. When meeting with school officials last year concerning one of her children, she was told that 32% of the students taking Algebra II were failing (this figure did not include the students with a 'D' that cannot take Trigonometry). She feels this is unacceptable & would like the board to revisit this.

16.Board Comments

Mr. Norris addressed Mr. Fox's question concerning class size. He feels that sometimes the district relies too much on data & needs to strike a balance between data and teacher recommendation. He feels that the district should look into posting the draft minutes. As for the math situation, every district has their issue & math seems to be Octorara's.

Mr. Ganow requested that the concerns be shared with Mr. Rohrer & he would like more details.

Mr. Hume stated that the Board is concerned by the public's concerns. He feels that every effort is being made to correct the problem. Motivating students is difficult.

Mrs. Bowman repeated that more students are taking AP courses. She is also concerned about the math scores. They need to determine what is considered "reasonable progress".

Mr. Norris wanted to let everyone know that the Back to School night at OES was nice. He had some concerns about some things he overheard in the hallway concerning 4th grade math. He asked Mr. Harmer to look into it.

Mr. Ganow thinks the public should request that the newspapers they subscribe to cover the school board meetings.

17.Adjournment


Executive Session for Facility Use Contract Negotiations – Monday, September 21, 2009 - 7:00 p.m. in the Octorara District Office Conference Room.

Facility Committee Meeting – Monday, October 12, 2009: Tour of High School Project 6:00 p.m. starting in the District Office Conference Room Meeting at 6:30 p.m. in the Octorara District Office Conference Room

Next regularly scheduled Work Session – Monday, October 12, 2009 – 7:30 p.m. in the Octorara Middle School Multi-Purpose Room

Policy Committee Meeting – Monday, October 19, 2009 – 6:30 p.m. in the Octorara District Office Conference Room

Next regularly scheduled Board Meeting – Monday, October 19, 2009 – 7:30 p.m. Octorara Middle School Multi-Purpose Room

Executive Session for Personnel will be held following this meeting in the Octorara District Office Conference Room.

I need to re-scan the handout from the Department of Education. The file was too large for me to upload to the host site, so I will need to re-scan into two smaller files. I will do this as soon as I can and post the link.

Octorara School Board Work Session 08/10/2009

OCTORARA AREA SCHOOL DISTRICT
WORK SESSION August 10, 2009 – 7:30 p.m.
Octorara Intermediate School Library
DISCUSSION GUIDE

l. Lord’s Prayer
2. Pledge of Allegiance to the Flag

3. Roll Call

all present

4.Visitors’ Comments - Agenda Items Only

none

5. Presentations:

A. Activity Fees – Jim Weagley, Scott Rohrer

Dr. Newcome asked that Brian Wenzka (Octorara Y.M.C.A.) be permitted to present a letter concerning facility usage fees as he had asked to be placed on the agenda.

Mr. Wenzka turned it over to Rob Wishneski (Octorara Y.M.C.A. Board Member). Mr. Wishneski distributed a letter prepared by the Octorara Y Board and read the letter aloud. (Note: the contents of the letter will be published on this blog when I receive an electronic copy).

Mr. Weagley presented the recommended policy for the approved Activity Fee. From the handout: "Beginning in the fall of 2009 all Octorara students in grades 7 - 12 participating in the school athletic program will be required to pay an activity fee" "Students will pay $35 to participate in the first sport and $10 for the second. Participation in the third sport will be free."
"Once the pre-season practice period has finished and rosters have been finalized, each team will be scheduled in the computer lab for athletic eligibility registration. Parents will be informed about when the activity fee payment is due via the following communication: 1) The coaching staff will announce to their teams the date of te team athletic eligibility registration and 2) the schedule will be presented under the "athletics" heading on the school district website octorara.k12.pa.us as well as the "Chalkboard" section of highschoolsports.net."
"If paying by check, checks should be made payable to "Octorara Area High School".
"In order to be eligible to play in games, students must pay their activity fee prior to the first regular season contest."

Mr. Hume stated that this is not a large part of the budget. He opposes the fees. His opinion is that if the school has an activity, the school should pay for it. This could possibly create more problems than it solves.

Mr. Weagley replied that he was directed to find ways to increase revenues for sports. Mr. Weagley offered his opinion that he also does not like it.

Mr. Hershey reminded the Board members that they already voted on this.

Mr. Norris questioned the confidentiality of students who receive free lunches (as they will not have to pay the fee).

Mr. Weagley replied that the coaches would not be involved in the collection of the fee. They would only receive a list of who is eligible to play.

Mr. Malone asked who would enforce this at gametime. Mr. Weagley stated that he would be enforcing it.

Gina Reid from Atglen asked if the money would go to the team.

Mr. Weagley said that it would go into the general athletic fund.

Mr. Norris said that he appreciated the finer points outlined this evening and wished they would have been available a few months ago. He reiterated that he still does not agree with the fee.

6. Information Items:

A. Ms. Lori Boldt will transfer from an assignment of ½ day kindergarten teacher and ½ day teacher at the Octorara Intermediate School to a second grade teacher at the Octorara Primary Learning Center for the 2009-2010 and 2010­2011 school years. (Replacing Laura Fischer who transferred.)

7. Presentation of Agenda Items for the August 17, 2009 Regular Monthly Public Meeting:


Resignation Approvals:
A. That the Octorara Board of School Directors accept Ms. Sylvia Whitney’s resignation as a Title 1 Aide at the Octorara Intermediate School effective July 29, 2009. (Hired August 25, 2008)

Hiring Approvals:
B. That the Octorara Board of School Directors approve the employment of the
following substitutes for the Summer Reading Program: Lori Boldt at a rate of $22 per hour Rebecca Wagner at a rate of $10 per hour

C. That the Octorara Board of School Directors approve the addition to the employment of Ms. Avis Benard from a ½ time kindergarten to a full-time kindergarten teacher at the Octorara Primary Learning Center effective August 26, 2009. Ms. Benard’s salary will be $66,624 which is Step 17 of the Master’s Scale. (Replacing Lori Boldt who transferred.)

Ms. Benard was the 1/2 time volunteer coordinator. That position was eliminated. Ms. Benard took a 1/2 Kindergarten position and when the other 1/2 time position came up, she asked to be full-time.

Mr. Ganow wanted to know if half-time went toward the steps. Dr. Newcome will check.

D. That the Octorara Board of School Directors approve the employment of Ms. Alison Fell as a long-term substitute art teacher at the Octorara High School pending completion of employee related documents required by law and the district. Ms. Fell’s salary will be $43,741, pro-rated, which is Step 1 of the Bachelor’s Scale effective August 26, 2009 for 94.5 days. (Replacing Sarah Roenigk who is on sabbatical leave.)

E. That the Octorara Board of School Directors approve the employment of Ms. Fallon Jordan on a Temporary Professional Employee Contract as a learning support teacher at the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Jordan’s salary will be $43,741 which is Step 1 of the Bachelor’s Scale effective August 26, 2009. (Replacing Anita Ungerbuehler who resigned.)

F. That the Octorara Board of School Directors approve the employment of Ms. Amy Steinmetz on a Professional Employee Contract as a literacy coach at the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Steinmetz’s salary will be $54,478 which is Step 9 of the Master’s Scale effective August 26, 2009. (Replacing Aleta Connell who transferred.)

Mr. Ganow wanted to know if this was a new-hire to the district. Dr. Newcome said that it was.

G. That the Octorara Board of School Directors approve the employment of Mr. Brian Dikun as half-time Assistant Principal at the Octorara Intermediate School and half-time Director of Alternative Education effective August 3, 2009. Mr. Dikun is currently a fourth grade teacher at the Octorara Elementary School. This is a 10 ½ month position at a salary of $72,715.

The question was asked about the number of students included at this time. There are currently 7 non-IEP students and 1 who would have gone to Chester County High School.


H. That the Octorara Board of School Directors approve the employment of Bridget Fogarty on a Temporary Professional Employee Contract as ½ time special ed teacher at the Octorara Elementary School and ½ time alternative education teacher at the Octorara High School pending completion of employee related documents required by law and the district. Ms. Fogarty’s salary will be $49,465 which is Step 3 of the Master’s Scale effective August 26, 2009.

Dr. Newcome stated that this would be looked at later in the meeting.

I. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Doreen Creighton From B ($44,295) to B+15 ($47,580) Step 3
Timothy Ergler From B+15 ($47,579) to M ($49,465) Step 3
Margaret Forchetti From M+45 ($80,343) to M+60 ($82,505) Step 21
Christine Gray From M ($56,149) to M+15 ($60,675) Step 11
Tom Hurley From M ($57,895) to M+15 ($62,206) Step12
Matt Livingood From M ($50,301) to M+15 ($55,181) Step 4 Alison Mannetta From B ($44,295) to B+15 ($47,579) Step 3
Tim Mundy From M+30 ($79,681) to M+45 ($81,847) Step 22
Megan Munn From B+15 ($50,165) to M ($51,972) Step 6
Nina Thwaites From M+30 ($65,731) to M+45 ($68,762) Step 11


J. That the Octorara Board of School Directors approve a salary adjustment for Ms. Shirley Miller from $58,936 to $61,996 effective August 26, 2009.

K. That the Octorara Board of School Directors approve Ms. Suzanne Schurr’s request for unpaid Family Medical Leave for the purpose of childrearing from approximately November 6, 2009 to April 24, 2010. Ms. Schurr is a 3rd grade teacher at the Octorara Elementary School.

Mr. Ganow wanted to know if this was all unpaid. Dr. Newcome will check on it.

L. That the Octorara Board of School Directors approve the attached list of substitute teachers, substitute emergency permit teachers, and substitute support staff for the 2009-2010 school year.

Mr. Ganow wanted to know if it would be in next week's packet.

M. That the Octorara Board of School Directors approve the attached list of supplemental contracts for the 2009-2010 school year.

Same as above

8.Facilities Committee Report

Mr. Stoltzfus reported on the construction. The back is scheduled to be completed in December, however, it may be finished sooner. The project is 42% complete. The rest will take longer, since they will have to move students around. The athletic fields are being worked on.

9. Other Items/Concerns

Mr. Malone wanted to know how the state budget impass would impact the district budget. Mr. Carsely said that if they collect 90-95% of property tax, along with Federal funds, it would take the district through February 2010.

10. Visitors’ Comments – General

Sandy Reel (Highland Twp) wanted to know about the Alternative Ed program. The district will send her information.

Rob Wishneski (Highland Twp) had some questions concerning the activity fee. He asked how much was expected to be collected. Mr. Weagley responded they were expecting approx. $19,700. Mr. Wishneski then asked about the facility fee and the response was approx. $20,000. Mr. Wishneski asked about the total budget & was told it was approx. $ 44 million.
He also asked the cost of football. Mr. Weagley said that football costs $44,000. Mr. Wishneski wanted to know if it was cost effective to charge the activity fee and was the Board just picking the low-hanging fruit. He asked the Board to think about the socio-economic impact to students.

Mr. Hershey stated that the Board had 'wrangled' with it for months.

Mr. Malone agreed with Mr. Wishneski, but stated that he had voted for the activity fee to not hold up the budget process.

The question was asked if the facility fee is in the budget. The answer was the an amount is in the budget, but the details haven't been worked out.

Mary Jaye Tyson-Hampton (Londonderry) wanted to know if there was a limit per family. Mr. Weagley stated that he chose a low end fee. He realizes that there are some situations where it may still be a hardship.

Gina Reid (Atglen) wanted to know if it was typical that something was voted on without the policy bieng in place or was it done out of necessity to pass the budget. Mr. Hershey stated that it was not typical. Mr. Weagley stated that what was presented tonight was the administrative piece. Mr. Ganow said that the budget was the driving force.

Ms. Reid also wanted to know when the fee assessment details were presented. Dr. Newcome said that the budget was built and then they backfilled it. The Board needed to decide to assess the fee, then figure it out.

Dr. Newcome wanted to know who he was supposed to speak to at the Y. He felt as though he was passed around.

Ms. Reid felt her question about policies was not fully answered. She wanted to know if the public should attend the policy meetings. Dr. Newcome gave the date & time.

Mr. Wishneski had additional questions about the facility fees - who would be charged? Will non-profits be charged - according to the schedule, some will and some won't. How was that determined? He also asked how the board could vote on something without the details.

Mr. Hershey stated that a lot had been cut out of the budget & he had praise for the Administration.

Ellen Brown (Atglen) had a couple of questions. She asked for statistics on Octorara students. For students who are involved in activities, how many go on to further their education and how many don't? For students who aren't involved, how many go on to further their education and how many don't? How many students not involved drop out?

The second question concerned salaries. She noticed that there was a salary attached to Brian Dikun's new position, but there wasn't a salary attached to Mr. Rohrer's new position last month. Dr. Newcome stated that Mr. Rohrer's salary did not change and was according to his contract - approx. $120,000.

The third question concerned the sports budgets. There was a budget for Boys' soccer attached to the activity fee procedure - is it possible to get that for all sports? Dr. Newcome had actual data there & distributed it.

Scott Grimes (Parkesburg) wanted to know if the activity fee would be waived for lacrosse as they are self-funded. The answer was 'yes'.

He also wanted to know if there was any thought to rededicating a field as the "Betsy Handy Field", since the middle school field is now a parking lot. He suggested that the Varsity Field be dedicated & asked the Board to consider it.

Kent Buohl(Parkesburg) asked if the activity fee could expand to other activities in the future. Mr. Hershey said, "Yes."

Brian Wenzka wanted to clarify the discussions betweent the District and the Y. He understands Dr. Newcome's frustration. The Y's management structure is complex, but provides good checks & balances. He cannot make the final decisions concerning finances. That is deferred to his supervisor. However, she will not make a decision that the local Y Board is not comfortable with.

Lennie Brown (Atglen) handed out invitations to Board Members to the High School Girl's Soccer "Girls' Night Out".

11. Board Comments

Ms. Bowman feels that the activity fee is a bargain and parents should not mind paying it. She believes that the booster organizations should help out.

Mr. Mango stated that the Budget process starts early & encourages people to come out.

Mr. Hume supports the Y and hopes that the Board doesn't sent the message that they don't support the Y.

Mr. Malone wanted to mention that Newsweek recognized Octorara as a top public high school based on Advanced Placement Data. Congratulations to the High School.

Mr. Ganow stated that they are the Board of Directors of a $40+ Million entity and Dr. Newcome is the CEO. He felt the Y letter was patronizing.

Ms. Bowman said she is a supporter of the Y, but she is concerned about the wear & tear of the facilities.

12. Adjournment


Policy Committee Meeting – Monday, August 17, 2009 – 6:30 p.m. Octorara Intermediate School Faculty Room

Next regularly scheduled Board Meeting – Monday, August 17, 2009 – 7:30 p.m. Octorara Intermediate School Library

Facility Committee Meeting – Monday, September 14, 2009 – 6:30 p.m. Octorara District Office Conference Room

Next regularly scheduled Work Session – Monday, September 14, 2009– 7:30
p.m. Octorara Middle School Multi-Purpose Room

Executive Session for Personnel will be held following this meeting in the Octorara Intermediate School Faculty Room.

Some Positive News

Here is some positive news for the Octorara School District!!!

http://articles.lancasteronline.com/local/4/240532

Kudos to Mr. Udell for submitting the paperwork. And thanks to the district for offering the AP courses.... Can we "up" the push in our Academic level courses as well?

Octorara School Board Meeting 07/20/2009

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
July 20, 2009 ­ 7:30 p.m.
Octorara Intermediate School Library

AGENDA

l. Lord's Prayer
2 .Pledge of Allegiance to the Flag
3. Roll Call

2 absent

4. Approval of Minutes from the Work Session of June 8, 2009 and the Regular Meeting of June 15, 2009.

5. Presentations:

None

6. Information Item:

None

7. Treasurer's Report:
A. That the Octorara Board of School Directors approve the General Fund Report for period ending June 30, 2009.

Mr. Carsley reported for Mr. Malone.

8. Business Manager's Report:
A. Approval of Bills for Payment

Mr. Carsley gave the report.
Mr. Norris questioned the Travel & Conference Expenses as to whether they were funded with Title I funds. The answer is ‘yes’.
He also questioned the capital expenditure to M&N Towing – this was for boxes for High School teachers to pack contents of their rooms.

Approved.

9. Visitors' Comments - Agenda Items Only

None

10. Recommended Action Items: (Italicized items are new, they were not on the July 13, 2009 agenda.)
A. That the Octorara Board of School Directors approve the attached resolution to approve a lease between the Chester County Intermediate Unit and the Chester County School Authority for the Proposed Technical College High School Project in Downingtown.

Approved.

B. That the Chester County Vocational Technical School Board members approve the attached resolution to approve selection of a site and authorize seeking state reimbursement and other funds for the Proposed Technical College High School Project in Downingtown.

Mrs. Hardy stated that this needs a roll-call vote.

Mrs. Bicking – Yes
Mrs. Bowman – Yes
Mr. Ganow – Yes
Mr. Mango – Yes
Mr. Norris – Yes
Mr. Stoltzfus – Yes
Mr. Hershey - Yes

C. That the Octorara Board of School Directors accept the Audit Report from Trout, Ebersole & Group for the Lancaster County Tax Collection Bureau for the year ended December 31, 2008.

Approved.

D. That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Primary Learning Center.

Approved.

E. That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Elementary School.

Approved.

Resignation Approvals: F. That the Octorara Board of School Directors accept, with regret, Ms. Vera Graham's resignation as a cafeteria employee at the Octorara High School effective June 25, 2009. (Hired September 2002)

Approved.

G.That the Octorara Board of School Directors accept, with regret, Ms. Deanna Funk's resignation as Junior Varsity Volleyball Coach effective immediately.

Approved.

H.That the Octorara Board of School Directors accept Ms. Heather Hoxter's resignation as Junior Varsity Field Hockey Coach effective immediately. (Hired August 2008)

Approved.

Hiring Approvals:

I.That the Octorara Board of School Directors approve the employment of the following substitutes for the Summer Reading Program: Denyce Copeland at a rate of $13 per hour Nancy Perks at a rate of $13 per hour Joan Agen at a rate of $22 per hour Katie Dikun at a rate of $22 per hour

Approved.

J.That the Octorara Board of School Directors approve the employment of Ms. Doreen Creighton as a half-time K-8 Math Coach for the 2009-2010 and 2010-2011 school years to be funded by Title I Stimulus Funds. Ms. Creighton is currently employed as a half-time Math Coach through Title I Grant Funding. Ms. Creighton's additional half-time salary will be $22,147 which is Step 3 of the Bachelor's Scale. (This is a two-year half-time position in addition to her current approved half-time position.)

Approved.

K.That the Octorara Board of School Directors approve the employment of Ms. Kristin Lauer as an ESL teacher for the Octorara Primary Learning Center and the Octorara Elementary School pending completion of employee related documents required by law and the district. Ms. Lauer's salary will be $43,741 which is Step 1 of the Bachelor's Scale effective August 26, 2009. (Replacing Sarah Smoker who resigned.)

Approved.

L.That the Octorara Board of School Directors approve the employment of Ms. Terry Kelleher as Girl's Varsity Cheerleading Coach at the Octorara High School for the 2009-2010 season. Ms Kelleher currently serves as the Girl's Junior Varsity Cheerleading Coach. (Replacing Kelli Dague.)

Approved.

M.That the Octorara Board of School Directors approve the employment of Mr. Christian Taylor as Head Cross-Country Coach at the Octorara High School for the 2009-2010 season. (Replacing Elizabeth Bushong who resigned.)

Approved.

N. That the Octorara Board of School Directors approve the following changes in salary due to graduate credits earned:
Fran Bonfanti From B ($45,125) to B+15 ($50,165) Step 6
Jill Bright From M+60 ($75,294) to D ($80,297) Step 16
Tim Ergler From B ($44,295) to B+15 ($47,579) Step 3
Sandy Evans From M+60 ($68,296) to D ($75,396) Step 11
Jennifer George From B+15 ($51,027) to M ($52,807) Step 7
Margaret Michell From M+30 ($60,249) to M+45 ($62,975) Step 8
Christine Miller From B+15 ($48,441) to M ($50,301) Step 4
Sarah Roenigk From M+15 ($58,320) to M+30 ($60,249) Step 8
Dave Baker From M+45 (68,309) to M+60 ($71,095) Step 13

Approved.

O. That the Octorara Board of School Directors approve the contract between Mr. Scott Rohrer and the Board of Education effective July 1, 2009 through June 30, 2012.

Approved.

P.That the Octorara Board of School Directors approve the employment of Ms. Lisa Nunemaker as a permanent Instructional Assistant at the Primary Learning Center at a salary of $10.65 per hour effective August 2009. Ms. Nunemaker is currently employed in this position as a long term substitute.

Approved.

Q.That the Octorara Board of School Directors approve a salary adjustment for Ms. Lisa Scanish to $35,993 effective July 1, 2009.

Dr. Newcome stated that this was missed in the June salary adjustments.
Approved.

R. That the Octorara Board of School Directors approve a salary adjustment for Ms. Judy Lion to $13.45 per hour effective July 1, 2009.

Dr. Newcome said that this was also missed in the June salary adjustments.
Approved.

S.That the Octorara Board of School Directors approve the attached Letter of Agreement between Pressley Ridge and the Octorara School District for the Employee Assistance Program.

Approved.

T.That the Octorara Board of School Directors approve the attached activity fund request for the Octorara High School Ski/Snowboard Club.

Mr. Ganow asked if this was something new. Mr. Rohrer said that it wasn’t new, but hadn’t had someone to organize for a while.

U.That the Octorara Board of School Directors approve the attached 2009-2010 Student Handbook for the Octorara Middle School.

Approved.

V.That the Octorara. Board of School Directors approve the following change orders to Lobar Inc. for the High School Addition and Renovation Project:
Change Order 401-09 $1,897.35 Add insulation to B wing classroom.
Change Order 401-10 $8,830.00 Add projection screens.

Approved.

W.That the Octorara Board of School Directors approve Ms. Connie Good's request for unpaid Family Medical Leave for the purpose of childrearing from approximately December 17, 2009 to December 23, 2009. Ms. Good is a secretary to the Assistant Superintendent.

Dr. Newcome said that Ms. Good is using sick leave for the remainder of her time.
Approved.

X.That the Octorara Board of School Directors approve the employment of Mr. Mark Prokay as an Assistant Football Coach at the Octorara High School for the 2009-2010 season. (This is a new position.)

Mr. Norris asked if this was budgeted and asked where the points were.
Dr. Newcome stated that it was 7 points.
Mr. Ganow made a comment about the 7 points.
Approved

Y. That the Octorara Board of School Directors approve the employment of Ms. Stephanie Buohl as a 7thGrade Girl's Soccer Coach at the Octorara Middle School for the 2009-2010 season. (Replacing Kaj Miller who resigned.)

Approved.

Z.That the Octorara Board of Education approve the employment of the following substitutes for the Summer Reading Program at $22 per hour:
Nicole Glass
Marjory Zajac

Approved.

11. I.U./C.A.T. Board Representative's Report

Mr. Mango thanked the Board for approving the new building. If any Board members have any questions, they are to let him know.

12. Old Business
Dr. Newcome said that the Middle School lot is ready for a wearing course. Because of the price of oil has come down, the district will receive a $12,000 credit. The district will eventually receive an additional $20,000 credit for the top coat. Dr. Newcome recommends that the District moves forward with this. It will be on the agenda for next month.

Mr. Norris is worried about moving the pods out after this is complete. Dr. Newcome said that precautions are being taken.

Mr. Mango asked if this needed to be approved tonight.

The Board proceeded to vote & it was approved.

Dr. Newcome then presented an outline of the Activity Fee. He said that there would be public notification. All coaches of fall sports have been notified & they are to notify the athletes. It is also on the school website and there will be a mass telephone announcement.

He stated that Band &Chorus are included.

Mr. Norris is against Band & Chorus being included.

Dr. Newcome said that the policy committee had been working on the Use of Facilities policy. It will be broken down into three (3) categories: School, Non-profit Community & Non-profit Non-Community. They divided which groups go into which category.

Mr. Norris questioned one of the line items.

Mr. Ganow had a comment about the Liability Insurance requirements. He felt that the District should be named as an additional insured.

Mr. Norris was concerned that most groups for the fall have already set fees & have registrations complete.

Mr. Mango feels that this should go before the groups affected to determine the impact to their budgets.
Mr. Stoltzfus asked if there are records of who used what. Dr. Newcome said that there are.

Mr. Norris wanted clarification concerning the amounts…are they for a day, week, season, per field, etc. Dr. Newcome said that had not been determined yet. Mr. Norris would like to see a graduated scale.

13.New Business

14.Other Items and Announcements
Ellen Brown had several questions/comments. The first concerned the activity fee. Since an activity is required for graduation and students now have to pay for activities, doesn’t this make their education no longer free? She also asked if the requirement was an Octorara requirement or a State requirement. There wasn’t an answer to this question. Mr. Rohrer did state that community service counts as an activity.

Ms. Brown also commented that any student who wanted to be a music major in college was going to be charged, but someone who wants to be a chemist won’t be.

Next Ms. Brown questioned how they determined which groups got put into each category. For example, the Octorara Soccer Club is a non-profit which could be considered a community organization because there are opportunities for all ages to play soccer, not just school age children. She also wanted to know what the groups were going to get for their payment. Would the fields be cut & lined? Currently, the soccer club does their own lining, etc.

Sandy Reel asked what is on the list of activities. Dr. Newcome stated athletics, chorus and band. Ms. Reel wanted to know how they determined that band & chorus should be on the list, since they are both classes. Mr. Rohrer said it was the additional cost for travel. Ms. Brown questioned this, as she thought that band boosters paid for the buses for the parades. Apparently, they don’t pay for all of them. Ms. Reel stated that Chorus doesn’t really go anywhere. Dr. Newcome was going to check on the parades being mandatory for band. They may have to take band off the list or make the parades not mandatory.

Joanne Moore asked if there would be guaranteed playing time for sports? Dr. Newcome said “no”. Ms. Moore stated that therewould be parents who would expect that if they are paying.

Ms. Reel said that she has heard that it is a concern of the coaches.

Judy Stuehrmann asked about the anticipated revenue from the activity fee. Dr. Newcome said it is about $20,000.

Mr. Hershey said there were strict guidelines from the Board to keep taxes down.

Dr. Newcome gave a brief history of the activity & facilities fee. They will track to determine effectiveness.

15. Board Comments
Ms. Bowman feels that if there is an activity fee then outside participation for band & chorus should not be mandatory. She also thinks that booster clubs should look at their priorities & perhaps instead of purchasing jackets and having banquets, they should subsidize the activity fee.

Mr. Mango wondered if all of this was worth $20,000. What is the administrative cost to track it.

Mr. Norris wanted to recognize the passing of Jack Handy – a long time supporter of the District.
16. Adjournment

Facility Committee Meeting ­ Monday, August 10, 2009 ­ 6:30 p.m. Octorara Intermediate School Faculty Room

Policy Committee Meeting ­ Monday, August 17, 2009 ­ 6:30 p.m. Octorara Intermediate School Faculty Room

Next regularly scheduled Work Session ­ Monday, August 10, 2009 ­ 7:30 p.m. Octorara Intermediate School Library

Executive Session for Personnel will be held following this meeting in the Octorara Intermediate School Faculty Room.

Octorara School Board Meeting 06/15/2009

OCTORARA AREA SCHOOL DISTRICT
PUBLIC SCHOOL BOARD MEETING
June 15, 2009 ¬ 7:30 p.m.
Octorara Intermediate School Library


AGENDA

l.Lord's Prayer

2.Pledge of Allegiance to the Flag

3.Roll Call
1 absent

4. Minutes:

Approve the following minutes from the Work Session of May 11, 2009

Approve the following minutes from the Board Meeting of May 18, 2009
approved

5.Presentations:
none

6. Information Item:
none

7. Treasurer's Report:
A.That the Octorara Board of School Directors approve the General Fund Report for period ending May 31, 2009.

Mr. Malone gave the Treasurer’s report.
approved

8. Business Manager's Report:
A.Approval of Bills for Payment

Mr. Lee gave the Business Manager’s report
Mr. Mango asked if the scholarships were “pass-throughs”. Mr. Lee responded that they are.
Approved.

9. Visitors' Comments ¬ Agenda Items Only
Judy Stuehrmann had questions concerning the Asst. Superintendent position up for approval tonight. She wanted to know the following: Would Mr. Rohrer still be principal of the High School? If so, how would that work out for the High School? What are his qualifications? Is it a new position?
Dr. Newcome replied that Mr. Rohrer has 7 years experience as a High School Principal. He initiated “pathways” in his former district and they are being implemented here. The job was not officially open and would not have been filled had Mr. Rohrer not agreed to act in both capacities. The High School should not suffer.
Pam Meek asked how the public was made aware of the budget, etc. She was concerned about the elimination of the language program for 5th and 6th grade.
Mr. Hershey responded that the process is ongoing & is included in the minutes.
Mr. Malone stated that as soon as one budget is approved, the next one is started.
Mr. Ganow said that it is all done in public meetings.
Ms. Meek hoped that a little more effort could be given to make the public aware.
Dr. Newcome stated that the minutes are posted on the website after approval. They are behind about a month. The language program was discussed in the Dec/Jan timeframe.
Mr. Stoltzfus said that the board meetings are publicized by law.

10. Recommended Action Items:
(Italicized items are new, they were not on the June 8, 2009 agenda.)

A. That the Octorara Board of School Directors approve Ms. Sarah Roenigk's request for sabbatical leave for the first semester 2009-2010 school year for professional development. Ms. Roenigk is an Art teacher at the Octorara High School.

approved

B. That the Octorara Board of School Directors approve the attached resolution adopting the 2009 ¬ 2010 General Fund Budget Expenditures in the amount of $44,021,839.

Mr. Hershey thanked everyone involved in the budget process. There was a lot of hard work involved and he appreciates the effort.
Mr. Ganow thinks the budget is too high, but that cuts also went too deep. It is an acceptable compromise.
Mr. Hume said there were an unbelievable amount of cuts. We don’t have the funding to give what is needed. He commends the administration for what they have done.
Roll Call:
Mrs. Bicking Yes
Mrs. Bowman Yes
Mr. Ganow Yes
Mr. Hume Yes
Mr. Malone Yes
Mr. Mango Yes
Mr. Stoltzfus Yes
Mr. Hershey Yes

Approved.

Dr. Newcome commented that it was a difficult budget season. They are already in the planning stages for next year.

C. That the Octorara Board of School Directors approve the attached resolution establishing a real estate millage rate of 32.23 mills in Chester County and 27.68 mills in Lancaster County.

approved

D. That the Octorara Board of School Directors approve the following financial
institutions and investment firms for financial services during the 2009-2010 school
year, in accordance with Section 621 of the School Code:

1. Fulton Bank - depository and investment
2. PA School District Liquid Asset Fund - depository and investment
3. PA Local Government Investment Fund - investment only
4. RBC Dain Rauscher, Inc.- investment only
5. Sovereign Bank - investment only

approved

E.That the Octorara Board of School Directors approve the following list of signatories for the designated bank accounts effective July 1, 2009:

General Fund: ¬ President, Vice President, Treasurer, Secretary
Cafeteria Fund: ¬ President, Vice President, Treasurer, Secretary
Fitness Center Fund: ¬ President, Vice President, Treasurer, Secretary
(Required 3 Signatures)

Official Imprest Fund: - Superintendent, Business Manager, High School Principal,
Asst. High School Principal, Athletic Director, Board Secretary
(Required 2 Signatures)

School Activity Fund: - Building Principal, Building Asst. Principal, Business
Manager
(Required Business Manager signature with one counter signature)

Approved

F. That the Octorara Board of School Directors approve the appropriate budget transfers
for the year ending 2008-2009 as a result of the annual financial audit. (Note: This is a requirement for the school code to be done prior to June 30th of each fiscal year.)

approved

G. That the Octorara Board of School Directors approve the attached list of salaries for
school district employees for the 2009-2010 school year.

approved

H. That the Octorara Board of School Directors appoint the following facilities to
provide school health services for the 2009-2010 school year:
Brandywine Valley Family Care
County Line Medical Center

approved

I. That the Octorara Board of School Directors approve Dr. Jeffrey Blair and The
Coatesville Dental Clinic as the school dental consultants for the 2009-2010 school
year at a rate of $90.50 per session: ($.50 increase from 2008-2009)

approved

J.That the Octorara Board of School Directors approve a price change for student lunches at the High School for the 2009 ¬ 2010 school year to $2.50. (See attached memo.)

approved

K.That the Octorara Board of School Directors approve the submission of Part H of PLANCON for the High School Renovation and Addition Project. (Project Financing)

approved


L. That the Octorara Board of School Directors approve the change order to Bristol Environmental, Inc, in the amount of a credit of $12,500 for the Asbestos Removal contract of the High School Renovation and Addition Project. (This information was presented to the Facilities Committee.)

approved

M. That the Octorara Board of School Directors approve the attached MOU (Memorandum of Understanding) with the OAEA (Octorara Area Education Association). ¬ Relating to revision of the HRA Plan for retired professional employees.

approved

N.That the Octorara Board of School Directors approve an agreement with Tri- Star/Systems for the administration of the HRA Plan for retired professional employees.

approved

O.That the Octorara Board of School Directors approve the attached revised Position
Descriptions for the Octorara District Office.

approved

Resignation Approvals:
P.That the Octorara Board of School Directors accept Ms. Elizabeth Bushong's
resignation as a Head Cross Country and Head Track and Field coach effective June 1, 2009.

approved

Q.That the Octorara Board of School Directors accept Ms. Anita Ungerbuehler's resignation as a Learning Support teacher at the Octorara Elementary School effective June 5, 2009. (Hired August 2008)

approved

R.That the Octorara Board of School Directors accept Ms. Christine Chilson's resignation as a Lunchroom/Playground Supervisor at the Octorara Intermediate School effective May 14, 2009. (Hired August 2008)

approved

Hiring Approvals:
S.That the Octorara Board of School Directors approve the following substitute teachers for the 2008-2009 school year:

Jennifer Locke (English)
Amanda Lenton (Elementary)

approved

T.That the Octorara Board of School Directors approve the following substitute cafeteria employee at a rate of $8.00/hour for the 2008-2009 school year:
Margaret Hanning

approved

U. That the Octorara Board of School Directors approve the following supplemental
contract for the 2008-2009 school year:

Patrick Lauletta Mentor for E. Sifford 2 points @ $520 = $1040
Drew Reynolds Assistant Marching Band Director 3 points @ $520 = $1560

approved

V.That the Octorara Board of School Directors approve the employment of Ms. Judy Lion as a Personal Care Assistant for the Summer Reading Camp. Ms. Lion's hourly rate will be $10.90 from June 22, 2009 through June 30, 2009 and will increase to $11.45 from July 1, 2009 through July 23, 2009. (Ms. Lion is currently a Title I Reading Assistant at the Octorara Middle School.)

approved

W. That the Octorara Board of School Directors approve the employment of Ms. Tara Pitts as a Family and Consumer Science teacher, pending completion of employee related documents required by law and the district, at the Octorara High School. Ms. Pitts' salary will be $43,741.00 which is Step 1 of the Bachelor's Scale effective August 26, 2009. (Replacing Virginia Hartsfield who resigned.)

approved

X.That the Octorara Board of School Directors approve the employment of Ms. Charlotte Bridges as an ESL Instructional Assistant, pending completion of employee related documents required by law and the district, at the Octorara Primary Learning Center and Octorara Elementary School. Ms. Bridge's hourly rate will be $9.65/hour effective August 31, 2009. (Replacing Rana Watterson who resigned.)

approved

Y.That the Octorara Board of School Directors approve the appointment of Mr. Scott Rohrer as Assistant Superintendent for Secondary Education grades 7 through 12 effective July 1, 2009 through June 30, 2012.

approved

Z.That the Octorara Board of School Directors approve the employment of Ms. Sharon Richey as a Learning Support Assistant for the Summer Literacy Camp. Ms. Richey's hourly rate will be $10.30 from June 22, 2009 to June 30, 2009 and will increase to $10.85 from July 1, 2009 through July 23, 2009. (Ms. Richey is currently a One-on-One Assistant at the Octorara High School.)

approved

AA. That the Octorara Board of School Directors approve the following Summer EAP Tutoring teachers at a rate of $30.00/hour:
Sarah Callaway
Roberta Souders
Roxanne Sockoloskie
Anita Ungerbuehler
Melanie Johnson
Doris Klein ¬ at a rate of $26.00/hour

Mr. Ganow asked why Ms. Klein is at $26/hr. Mrs. Hardy replied that she is new this year.
approved.

BB. That the Octorara Board of School Directors approve the employment of Ms. Sandy Mazzagatti as an itinerant teacher effective August 26, 2009. This will be an 80% contracted position based on Step 14 of the Master's Scale at a salary of $49,108. (Ms. Mazzagatti presently serves as an itinerant teacher in the Octorara Area School District as a contracted employee with the Chester County Intermediate Unit.)

Mr.Ganow questioned Step 14. Dr. Newcome explained that Ms. Mazzagatti will be working 80% of a 189 day contract. She is currently employed by the I.U. and is working at Octorara. It is cheaper for us to employ her directly.
Approved.

CC. That the Octorara Board of School Directors approve the following individuals to be paid 1 point ($545.00) as Pathway Coordinators. These funds are allocated from the Regional Career Educational Partnership grant for the 2008-09 school year. They are:


1. Business, Marketing, Finance, & Information Technology Andrew Napolitano
2.Arts & Communication Rachel Minnich
3. Social & Human Services Scott Conaghan
4.Engineering, Industrial Technology, & Agriculture Charlie Graydus
5. Science & Health Valerie Guiseppe

Mr. Ganow asked to be reminded what this is. Mr. Rohrer explained it is to promote connection to businesses and community – support curriculum.
Mr. Hume stated he has reviewed the pathway information and it looks beneficial.
approved


DD.That the Octorara. Board of School Directors approve the following change orders
to Lobar Inc. for the High School Addition and Renovation Project:

Change Order 401-07 $2,475.69 To revise door hardware and frames schedule.
Change Order 401-08 $4,786.37 To replace existing fire hydrants.

approved

EE. That the Octorara Board of School Directors approve the following High School EAP
Reading Tutors. (These are year to year positions based on receiving funds from the EAP Grant):
Mary Wallett at a salary of $48,630 which is Step 2 of the Master's Scale.
Jessica Hammond at a salary of $44,018 which is Step 2 of the Bachelor's Scale.
approved

FF. That the Octorara Board of School Directors approve Ms. Joanna Bowder's request for
unpaid Family Medical Leave for the purpose of childrearing from approximately November 24, 2009 to February 1, 2010. Ms. Bowder is a Reading Specialist at the Primary Learning Center.

Approved

GG. That the Octorara Board of School Directors approve the 2009-2010 handbook for the Octorara Intermediate School (Attached)

Dr. Newcome noted that a cover letter was attached to explain the changes. There were revisions to discipline levels, dress code, testing dates, etc.
Mr. Hume questioned if there was enough money for the handbooks in the budget. Dr. Newcome stated that there was.
Approved.

HH. That the Octorara Board of School Directors approve a change in salary for Karen Williamson for the Summer Outreach Program from $22 to $24 per hour. Ms. Williamson was approved as a substitute at the May 18, 2009 board meeting. She will now be teaching full time for the program.

Approved.

11. I.U./C.A.T. Board Representative's Report
Mr. Mango stated that the next meeting is Wed. night & he will report by e-mail. The Board will need to vote on the move of CAT-Brandywine to Downingtown. The Board needs to decide if they want the I.U. to come talk. Dr. Newcome asked that the Board review the information concerning the move prior to the July meeting. Mr. Stoltzfus said that Coatesville may purchase the building on the Coatesville campus.

12. Old Business
none

13. New Business
none

14. Other Items and Announcements
none

15.Visitors' Comments
none

16. Board Comments

Mr. Malone wanted to recognize John Lee for his years of service to the District & the Board. This is his last meeting. Mr. Lee enjoyed working with the Board & the Administration.
Mr. Mango wanted to address Ms. Stuermann and Ms. Meek. He understands the frustration. A lot of the actions have been going on for 6 months to a year. He thanked them for their questions.
Mr. Hume seconded Mr. Mango’s comments. He wished more people would get involved. He also wanted to add to something he mentioned last week concerning the music program at the apartments in Parkesburg. He wanted to recognize Ms. Henegan.
Mr. Stoltzfus stated that it is a concern about getting information to the public, but that even when there was a local paper, many people didn’t read it.
There was some discussion about adding board information to papers that go home with the students. The problem with that is it not being available to those who do not have children in the schools.

17. Adjournment

Facilities Committee Meeting ¬ Monday, July 13, 2009 ¬ 6:30 p.m. Octorara Intermediate
School Faculty Room


Policy Committee Meeting ¬ Monday, July 20, 2009 ¬ 6:30 p.m. Octorara Intermediate
School Faculty Room

Next regularly scheduled Work Session ¬ Monday, July 13, 2009 ¬ 7:30 p.m.
Octorara Intermediate School Library

Next regularly scheduled Board Meeting ¬ Monday, July 20, 2009 ¬ 7:30 p.m. Octorara
Intermediate School Library

Executive Session for Personnel will be held following this meeting in the Octorara
Intermediate School Faculty Room.